Comprehensive Analysis of Microsoft 365 and Its Impact on Businesses

This article provides a comprehensive overview of Microsoft 365, highlighting its significance in the business world. It begins by establishing Microsoft 365's market dominance, noting its substantial market share in office suite technologies. The article then delves into the core benefits of Microsoft 365, emphasizing its role as a productivity cloud designed to enhance both individual and organizational efficiency. Key advantages discussed include centralized communication, improved collaboration through features like instant messaging and co-authoring, streamlined workflow management, secure file storage and sharing capabilities, and valuable data insights for better decision-making. The article also touches upon features like pre-designed layouts and continuous support, reinforcing Microsoft 365's role in improving productivity and user experience. It references academic journals and online sources to support its claims, making it a well-researched piece on the benefits of Microsoft 365.

Article writing on
Microsoft365 and its
benefits

Contents
Contents...........................................................................................................................................2
Microsoft365 and its benefits..........................................................................................................1
REFERENCES................................................................................................................................3

1

Microsoft365 and its benefits
As of February 2022, it has been analysed that Microsoft 365 has controlled more than
48.08 percent of share of market for major office suite technologies globally (Vailshery, 2022).
Microsoft 365 is productivity cloud that is designed for assisting an individual or business
to pursue passion together with run effectively. More than only applications, such as Excel,
PowerPoint and hence forth, Microsoft 365 brings collectively best in class efficiency apps with
strong cloud services, advanced security addition to device management in one that offers
connected experience. It is subscription service line that is offered by Microsoft to help people
and organisations to attain more with innovative apps, world class security addition to intelligent
cloud services.
Microsoft 365 benefits by giving users a tool for keeping communication centralised as
well as straight forward across Outlook addition to Skype. In a company, Skype lets to hold
conference calls along with meetings with external agencies and workforce anywhere across the
globe so to always collaborate together with communicate irrespective of time or distance
difference. Moreover, team by using Microsoft 365 provides instant messaging function in which
comments could be added or files are uploaded at same time, that is essential in cross-department
collaboration addition to co-authoring documents (Octaviani and Sari, 2022).
There are various ventures that faces complexities in managing addition to updating
processes. In such business concerns, Microsoft 365 benefits by presenting managers with out of
box solutions in form of online forms, data storage capabilities together with workflow
management which rapidly automate processes of company. With apps of Microsoft 365,
solutions span across functional units for serving whole enterprise.
Keeping data secure is a key priority for all the digitally driven establishments. Microsoft
365 benefits in file storage along with sharing capabilities. With this, an individual is able to
access all files, irrespective of what kind of devices they logged into. Microsoft 365 helps in
securing file internally or externally, meaning, customers and other stakeholders are able to
achieve success with the information that they need for keeping organisation moving along.
Moreover, it helps in sharing and managing various kinds of files, documents along with
applications by securing portals for the purpose of enhancing collaboration along with teamwork.
In case, when remote personnel work together on a project and needs to send content to each
2

other and client in order to make editing or approval, Microsoft 365 benefits by making it simple.
Microsoft 365 provides people with valuable data knowledge which assist in performing
practices of enterprise better, from customer generated data to information related to the ways
manpower is working (Mercurio and Merrill, 2021). With usage of Microsoft 365, manpower is
able to gather, analyse and organise data for quickly identifying inefficiencies along with areas
for improvement. It offers feature of simple to read dashboards related to data, that assist in
understanding analytics that organisational people are collecting and executing in ways to make it
possible for smarter working, rather than hard working.
In a company, Microsoft 365 benefits by suggesting layouts, images together with designs
related to client facing presentations as well as internal workshops. It also provide all time
support to managers so to get immediate access to software related to Microsoft along with the
peace of mind which people always have with latest capabilities. Microsoft 365 helps in
streamlining knowledge of transferring by cloud document management which allows businesses
to get free from file sharing and enhances their searchability. It facilitate them with tools that
improve productivity and user interface as well as connectivity. It strengthens the range of
communication between various activities of business and allows timely delivery of services and
information.
3

REFERENCES
Books and Journals:
Octaviani, S.K. and Sari, A., 2022. Application of Microsoft Office 365 as English Vocabulary
Learning Media for Vocational High School Students. Surakarta English and Literature
Journal, 5(1), pp.1-12.
Mercurio, R. and Merrill, B., 2021. Microsoft 365 Groups. In Beginning Microsoft 365
Collaboration Apps (pp. 103-126). Apress, Berkeley, CA.
Online:
Vailshery. L. S. 2022. Market share of major office productivity software worldwide as of
February 2022. [Online]. Available through:
<https://www.statista.com/statistics/983299/worldwide-market-share-of-office-
productivity-software/#:~:text=As%20of%20February%202022%2C
%20Microsoft's,major%20office%20suite%20technologies%20worldwide.>
4