University Report: Features and Benefits of Microsoft Access Database

This report provides a comprehensive overview of Microsoft Access, a lightweight information management tool widely used by businesses for data storage, reporting, and analysis. It highlights key features such as ease of use, integration with other Microsoft applications (like Excel and SQL Server), customization options through VBA code, and the availability of templates. The report also discusses the benefits of these features, including efficient data management, custom solutions, and report generation capabilities. The report also covers the user interface components like the query grid and SQL window. The conclusion emphasizes the simplicity of collaboration with other Microsoft applications and the advantages of creating customized databases. The report also includes a bibliography of relevant resources.

Running head: FEATURES AND BENEFITS OF MICROSOFT DATABASE
Features and benefits of Microsoft Database
Name of the Student
Name of the University
Authors note

1FEATURES AND BENEFITS OF MICROSOFT DATABASE
Introduction
Microsoft Access can be considered as a popular and lightweight information
management tool that can be used by the business organizations. This helps in storing
different types of information that are required for the reporting and analysis of data. With the
help of Microsoft Access, organizations can manage their data more efficiently as well as
analyse larger amount of stored data.
Best features helpful for a business
While considering for the use in the business organization, the following factors are
most critical that supports the requirements of the individual user of the organization. In case
of small sized organizations where it is not necessary to hire some specialist in order to
develop and build a custom made complex database the access can meet all the requirements.
With the Microsoft office suite bought by an organization then the MS Access is bundled
with this suite and can be installed and used. Access provides users with the fully functional
databases with which the users work with unlike the other client server architecture based
data base solutions.
Integration with other legacy and office applications is another feature of MS Access.
It is possible to integrate MS access with the different other data sources that needs to be
imported in the database. Such an example of excel and Access can be considered. The users
or the employees can import and export the data from the between the two applications for
improved business operations and reporting and record maintenance.
Microsoft Access is seemingly the most practical database the executive’s framework
accessible. The business just needs to pay for the suite of the Office 365 for Managers or
developers computers. Few out of every odd PC needs Access. The organization ought to

2FEATURES AND BENEFITS OF MICROSOFT DATABASE
consider is downloading and introducing Access Runtime on client machines. Along these
lines, clients can get to your applications. In this way the organization can save investment
on permitting charges and guard information, as clients would not need to access to the
source code.
Customizable and compliant to other data containers: MS Access can be utilized to
fetch data that are stored in Access, Microsoft SQL Server, Oracle and other ODBC
consistent information containers and servers including MySQL and PostgreSQL. It is easy
for the developers and architects to utilize Access to effectively create application
programming. Non-software engineers, otherwise called power users can utilize Access to
develop basic applications. While some article OOP techniques are upheld, it misses the mark
concerning being a completely OOP compliant.
Benefits of the Feature
With the available customization options, the user or the employees can develop
custom solution for the business according to their business needs from the database through
the use of the VBA code. The VBA is considered as an effective programming language
which helps the users to customize command for specific program.
Instruction written in the VBA code will lead to the actions that will take place
automatically with the user interaction with the database. In this way, this feature enables the
users to prolong basic functionalities from a custom end-user’s solution upgraded to the
professional one. This also helps in automation, data validation, multi-user support and error
trapping in the concerned databases.
Microsoft Access helps clients in making and overseeing databases regardless of
whether they have insignificant involvement in the field. This is made conceivable with the
assistance of a few Microsoft Access layouts which has everything prepared for use.

3FEATURES AND BENEFITS OF MICROSOFT DATABASE
On opening a particular template, client finds another database with tables, frames,
macros, reports, and other important fields which is now made, sparing time for the user.
The formats display helpfully includes both work area and online layouts for the
client to browse. For making an Access database for individual use, the best choice is go with
a work area format.
For making databases for distributing on a SharePoint server, it is suggested that the
user chose the Web-based layouts.
For instance the Desktop Customer Service Template from Microsoft Access is
helpful for the users to make a client administration database to deal with different issues
following Requirements , status, and goals easily.
Compared to the traditional client server architecture based databases the Access
provides an easy to use interface compared. One of the components of the UI is the query
grid. query grid is very powerful as well as helpful feature for the users of access. It lets the
employees/users of the organization to retrieve data from the created tables previously. SQL
window available in the access offers another alternative to query grid that seems to be a bit
complex and is intended for an experienced user. Therefore, the users or the employees who
are familiar with the SQL commands can type down the SQL statements in window to
retrieve the data. After writing the SQL statements and then by clicking on the “Run” button
on the toolbar it will present the data matching with the typed command.
Another component is the query wizard which is useful feature for retrieving data.
Whenever the employees or the user clicks on this options or this feature, access instantly
creates SQL statement related to the user selected input in wizard screen in order to fetch
data.

4FEATURES AND BENEFITS OF MICROSOFT DATABASE
The employees in the organization using the Microsoft access will be able to
generate and view reports in following four ways:
 Layout view
 Report view
 Design view.
 Print Preview
In case of reports the this are displayed on the screen according to the user’s
preference. This feature of Report View enables the users in order to
accomplish ad hoc filters on the generated report in the similar manner they
can use them on the forms.
Conclusion
One of the principle reasons the organizations utilize MS Access is a result of the
simplicity of the coordinated effort it furnishes with other Microsoft applications. Be it
Outlook or Excel, or even SQL Server, Access can be connected flawlessly with these. On
the off chance the organization is utilizing a propelled version of the application, at that point
it gets simpler as there is no programming included and required for the user, in the event that
need to utilize the fundamental capacities.
Making the customized databases is in every case superior to getting it redistributed.
This guarantees the security of the information, yet in addition enables the organization to
make various customizations on the Access database.

5FEATURES AND BENEFITS OF MICROSOFT DATABASE
Bibliography
Couch, Andrew. Extend Microsoft Access Applications to the Cloud. Microsoft Press, 2015.
Eckstein, Jonathan, and Bonnie R. Schultz. Introductory Relational Database Design for
Business, with Microsoft Access. John Wiley & Sons, 2018.
Graefe, Goetz. "The microsoft relational engine." Proceedings of the Twelfth International
Conference on Data Engineering. IEEE, 1996.
Shellman, Mark, and Sasha Vodnik. New Perspectives Microsoft Office 365 & Access 2016:
Comprehensive. Cengage Learning, 2016.