Comprehensive Report: Computer Skills, Microsoft Office for Business

This report provides a comprehensive overview of computer skills and their significance in a business context, with a specific emphasis on Microsoft Office applications. It begins with an introduction to the benefits of technology in business, including enhanced security, efficiency, and automation. The report then delves into the practical applications of Microsoft Office, particularly Excel and PowerPoint, using a case study of a gym chain to demonstrate data analysis and presentation techniques. It explains the core functionalities of Microsoft Word, Excel, and PowerPoint, highlighting their roles in various business tasks, from report writing to data analysis and presentation creation. The report also explores technological advancements, including desktop computers, software applications, and customer relationship management (CRM) systems, and discusses the advantages and disadvantages of CRM implementation. The report concludes by summarizing the key findings and reiterating the importance of computer skills and Microsoft Office in improving business productivity and efficiency, supported by references to relevant academic sources.

Running head: INTRODUCTION TO COMPUTER SKILLS
INTRODUCTION TO COMPUTER SKILLS
Name of the Student
Name of the university
Submission date
Authors Note:

1INTRODUCTION TO COMPUTER SKILLS
Table of Contents
Introduction..........................................................................................................................2
Discussion............................................................................................................................3
Presentation and Explanation of Business Data..............................................................3
Benefits of Microsoft office for Business productivity...................................................5
Microsoft office...........................................................................................................5
Microsoft office...........................................................................................................5
Microsoft PowerPoint..................................................................................................6
Technological advancement for business........................................................................6
Advancement 1............................................................................................................6
Advancement 2............................................................................................................7
Advancement 3............................................................................................................7
Conclusion...........................................................................................................................8
References..........................................................................................................................10

2INTRODUCTION TO COMPUTER SKILLS
Introduction
Technology in various business provides a lot of benefits like security, efficiency and
automation. It generally provides a large number of help to employees and consumers.
Adaptation of technology takes on a continuous basis makes it difficult for various business to
keep up. There are large number of benefits of using of technology (Upton and Halfacree, 2014).
Technologies like Microsoft office can help the business like gym to operate more efficiently if
they make use of technology in correct or right way (Lobo et al., 2013). Various kinds of
software programs generally continue to make improvement and also make data collection and
improvement in more powerful way.
In the coming pages of the report a screenshot of the excel has been provided. After that a
proper kind of discussion has been provided on the screenshot. Proper definition of Microsoft
office has been provided and some ways has been provided which can easily allow a software to
do business at much faster. A proper explanation has been provided on the fact that how
Microsoft office can easily increase or improvise the productivity of a business.

3INTRODUCTION TO COMPUTER SKILLS
Discussion
Presentation and Explanation of Business Data
Fig 1: Excel Calculation for X-Fit chain of gyms
(Source: Created by Author)
In the above spreadsheet five different location of club namely Enfield, Shoreditch,
Deptford, Wembley and packman has been provided. A list of peak and off peak members has
been provided. Now as per charges during peak and off peak like 58 and 36 various kinds of
calculation like total fee paid by members and total paid fee paid during off peak has been done.
All the calculation has been done in the currency of pounds. In the end a calculation has been
done using IF function for each kind of club. After that a pie chart has been made with respect
the spreadsheet. It mainly focusses on total peak fees per club vs location of club. After that a pie

4INTRODUCTION TO COMPUTER SKILLS
chart has been generated with total off peak club fees against the location of the club. It mainly
stresses on the idea that paid off fees vs location of club.
10%
14%
9%
10%
8%
50%
Number of peak member
Enfield
Shoreditch
Deptford
Wembley
Peckman
Total
Fig 2: Total Paid Peak Fees per club vs Club Location
(Source: Created by Author)
7%
13%
9%
10%
11%
50%
Total Paid fees off-peak member
1
2
3
4
5
6
Fig 3: Total Paid Off Peak Fees per club vs Club Location
(Source: Created by Author)

5INTRODUCTION TO COMPUTER SKILLS
Benefits of Microsoft office for Business productivity
Microsoft office
Microsoft office is nothing but a suitable kind of desktop productivity application which
is mainly designed to be used by various business. It is considered to be a proprietary product of
Microsoft office which is release in the year of 1990 (JOSEPH et al., 2018). Microsoft office is
generally available in 35 languages which is support by various things like Windows, Mac and
Linux. It also consists of various things like Word, Excel, PowerPoint and Outlook.
The growth of personal computers in the business domain provides the development of
software which is loved by accountant like spreadsheet. Accountants generally save hours of
time and also reduces errors by making use of early productivity tools for replacing large papers
of Spreadsheets (Mélard, 2014). The way in office productivity tool emerged has ultimately led
to efficiency and productivity in modern or present environments. Microsoft has performed an
excellent job for the development of office productivity software which can be in various
numbers of work environments.
Microsoft office
Microsoft Word is nothing word processing application which has grown powerful with
subsequent release. It comes up with pure word capabilities which is good and can easily
integrate with various kinds of Microsoft products (Steelman, Hammer and Limayem, 2014). It
is easy to drop portions of other kinds of documents to a right kind of products. Word is mainly
used for writing reports and various proposals in business and research papers in various
educational institutes. Any work environment which needs to produce word on a page for a
reason should take or make advantage of word.

6INTRODUCTION TO COMPUTER SKILLS
Microsoft Excel
Excel is a proper kind of application which is considered to be popular with anyone who
can easily crunch various numbers easily (Dodge, and Stinson, 2017). VisiCalc is considered to
be the first spreadsheet application which has gained popularity in the last few years. At present
Excel is considered to popular spreadsheet of choice among various kinds of computer users.
This particular application allows users to easily enter formulas for doing various kinds of
automatic calculations (Liengme, 2015). It has many kind of standard function like average
which is built in. It also performs an excellent job of changing or converting the provided data
into several types of charts. After that the charts can be easily copied to presentation software’s.
Microsoft PowerPoint
Microsoft PowerPoint is considered to be a useful kind of presentation application. It
various numbers of built in backgrounds and themes. It also consists of speakers which can
easily build classy presentation instead of quick way or manner (McFedries, 2017). This
particular kind of application allows importing of various kinds of media like picture, sounds and
also other kind of media for grabbing attention of audience during presentation. Various sales
personal often makes use of PowerPoint to make pitches of prospective clients (Junaidi, 2014). It
has simple and easy to use interface and PowerPoint can be easily employed. It can easily create
any kind of presentation for any type of audience.
Technological advancement for business
Advancement 1
For various organization round the globe, the most important kind of equipment is proper
understanding. Desktop computers generally are loaded with office and productivity software
packages which allow various kinds of workers to write letters (Lo and Konrad, 2017). It also

7INTRODUCTION TO COMPUTER SKILLS
analyzes various kinds of financial information, send and receive e-mails and can proper design
sales presentation. The computer itself can act like a desktop model which comes up with
separate monitors and keyboards or a mobile laptop. There are generally two types of computers
like personal computers (PCs) which operates by making use of Microsoft Windows. Macintosh
Computers makes use of Apple computers operating system which is considered to be most
popular among the various creative professional.
Advancement 2
Software is generally loaded into the various computers to provide various types of
functionality (Fylstra et al., 2018). Productivity tools like Microsoft word, a word processing
package and Excel, a financial Spreadsheet system can easily perform all the common type of
task which is required by small business. Microsoft PowerPoint or Apple can easily allow users
to prepare professional looking like sales presentation in quick and easy way. Millions of other
kinds of other titles are generally available which is mainly used for performing some specific
kinds of task.
Advancement 3
CRM stands for Customer Relationship Management system generally tracks various
customer with the help of experience within the organization. CRM mainly tracks the interaction
of various customers for obtaining information about their interaction (Wu, 2015). If a customer
calls for an order for a product or service, then CRM tell the various kinds of sales representation
about the details of item. It will ultimate provided necessary information regarding the various
kinds of service representative like shipping of items, back order and any other kind of
conversation which the customer can have with the organization (Shen et al., 2014). It also helps

8INTRODUCTION TO COMPUTER SKILLS
in building strong kind of relationship with various customers. It can also help in assembling of
various kinds of information which the organization (i.e gym) collects from the customers.
There are large number of benefits of Customer Relationship Management (CRM) like:
 Deployment at much faster.
 Software updates on automatic basis.
 It is considered to be cost-effective and scalable.
 It provides a platform or ability to work from anywhere and anyplace.
 It also increases collaboration at a much faster rate.
 It also improvises various customer services
 It also provides automation of various tasks.
There are also some kinds of drawbacks of using of CRM for gym like:
 Transition from manual to automatic process is considered to be one of major
obstacles which can be encountered during implementation of CRM in Gym.
 The implementation of CRM software in Gym comes up with possibility of being
easily hacked.
Conclusion
From the above discussion it can be easily concluded that this report is about Microsoft
office which can easily improvise the productivity of a business. A proper definition of
Microsoft office has been provided. Some of the ways have been discussed which can easily
allow a business to do things at much faster rate with less kind of human errors. Various kinds of
software like word, excel and PowerPoint has been discussed in details. Three technologies
advancement for business like computer, software and customer relation management system has

9INTRODUCTION TO COMPUTER SKILLS
been discussed in details. Benefits and Drawbacks of Customer Relationship Management
(CRM) has been discussed in details. The purpose of word document has been discussed in
details. The role of excel application has been discussed like automatic calculations. Role of
Microsoft PowerPoint for presentation, themes and backgrounds has been discussed in brief.
Role played by various desktop application for technological advancement has been discussed in
details. Role of CRM for tracking like shipping of items, tracking of order and organization of
customers has been discussed in details.

10INTRODUCTION TO COMPUTER SKILLS
References
Dodge, M. and Stinson, C., 2017. Microsoft office excel 2017 inside out.
Fylstra, D., Lasdon, L., Watson, J. and Waren, A., 2018. Design and use of the Microsoft Excel
Solver. Interfaces, 28(5), pp.29-55.
JOSEPH. PHILLIPS, P.M.P., CBAP, I. and PMP, C., 2018. PMP PROJECT MANAGEMENT
PROFESSIONAL STUDY GUIDE. McGraw-Hill Education.
Junaidi, J., 2014. Regresi dengan Microsoft Office Excel. Jambi. Fakultas Ekonomi dan Bisnis Universitas
Jambi.
Liengme, B., 2015. A guide to Microsoft Excel 2013 for scientists and engineers. Academic Press.
Lo, Y.Y. and Konrad, M., 2017. A field-tested task analysis for creating single-subject graphs using
Microsoft® Office Excel. Journal of Behavioral Education, 16(2), pp.155-189.
Lobo, F.D.A., De Barros, M.P., Dalmagro, H.J., Dalmolin, Â.C., Pereira, W.E., de Souza, É.C., Vourlitis,
G.L. and Ortíz, C.R., 2013. Fitting net photosynthetic light-response curves with Microsoft Excel—a
critical look at the models. Photosynthetica, 51(3), pp.445-456.
McFedries, P., 2017. Formulas and Functions with Microsoft Office Excel 2017. Que.
Mélard, G., 2014. On the accuracy of statistical procedures in Microsoft Excel 2010. Computational
statistics, 29(5), pp.1095-1128.
Shen, Y., He, X., Gao, J., Deng, L. and Mesnil, G., 2014, November. A latent semantic model with
convolutional-pooling structure for information retrieval. In Proceedings of the 23rd ACM International
Conference on Conference on Information and Knowledge Management (pp. 101-110). ACM.
Steelman, Z.R., Hammer, B.I. and Limayem, M., 2014. Data collection in the digital age: Innovative
alternatives to student samples. Journal of Consumer Psychology, 23(2), pp.212-219.
Upton, E. and Halfacree, G., 2014. Raspberry Pi user guide. John Wiley & Sons.

11INTRODUCTION TO COMPUTER SKILLS
Wu, H., 2015. The Misuse of RC4 in Microsoft Word and Excel. IACR Cryptology ePrint Archive, 2015,
p.7.