Microsoft 365: Enhancing Collaboration, Security and Reducing Costs

This report examines the benefits of using Microsoft 365 for businesses, highlighting its impact on productivity, security, and cost reduction. It discusses features like cloud storage, improved communication through tools like Skype and Outlook, and enhanced internal and external collaboration. The report emphasizes the cost savings from subscription-based software and the value of data insights for business improvement. It also touches upon the 24/7 support and continuous access to the latest features, concluding that Microsoft 365 significantly enhances organizational efficiency and growth. Desklib provides access to this and other valuable study resources for students.

Microsoft365 And Its
Benefits

Is there any benefits of using Microsoft365
Office365 is a suit of Microsoft's productivity with tools like excel, teams, word,
SharePoint, exchange and many more. It includes the Microsoft office and other services and it is
a software as a service solution such as collaboration and e-mail, from Microsoft's cloud server.
It is designed to help businesses and people achieve more with intelligent cloud services,
innovative office apps and world class security. It provides additional features to its clients some
of them are transactions from banks Microsoft family safety, Microsoft editor and Microsoft
teams (Hon and Millard, 2018). Many enterprise purchase only the office solutions as they
convert and need CAPEX into OPEX because in the office 365 suit there are multiple options
available. It can be deployed company wide as it include all licensing.
There are many benefits of Microsoft365 which help the organisation's efficiency in
many ways. It helps to access the files from anywhere and everywhere as it allows an
organisation to store all or any files in the cloud. With proper internet connection it can be
accessed from any device and from any location. The second benefit could be secure cloud
storage as it totally keep the environment secure with robust security measure in place, such as
two factor authentication as it ensure that when an unauthorised people wants to access the file
on someone's devices they can't get. Another benefit could be improved communication as
across Skype and Outlook it gives users to keep communication straightforward and centralised.
The one can also a notification which a comment is aimed directly to them (Rikap and Lundvall,
2020). Among many other communication tasks, an undertaking intranet allows to build culture,
deliver information and services, for employees provide a central hub and brand through a
website etc. as they want to learn more about initiatives and explore resources.

It helps the company as internal and external collaboration as the tools allows the
employee base to effectively collaborate with external partners as well as with one another. For
certain tasks email is great such as sharing official documents, recording information and
creating electronic record of an action and for other collaboration activities it is an efficient tool.
The biggest advantage and benefit of Microsoft 365 is reduced software expenses as it big save
the business software expenses (The 7 Key Benefits of Using Office 365 for Business). As in
subscription based software the organisation or one only need to pay for software which is
actually using. It helps the organisation to reduce the cost and able to increase the profit for an
organisation which help in its future growth and expansion. It provide the company with
valuable data insights which help in better business to get information from customer generated
data about how employees are working. It helps to gather, analyse and organise data so that it
can be quickly identify areas for improvement or inefficiency. Over the phone or online it gives
support to access 24/7 all tier of office 365 for business. The one will always have latest features
and capabilities as to get immediate access to peace of mind and software.

References
Books and journal
Hon, W. K. and Millard, C., 2018. Banking in the cloud: Part 1–banks' use of cloud
services. Computer law & security review, 34(1). pp.4-24.
Rikap, C. and Lundvall, B. Å., 2020. Big tech, knowledge predation and the implications for
development. Innovation and Development, pp.1-28.
Online
Louise Mahrra, The 7 Key Benefits of Using Office 365 for Business. [Onilne] Available
Through <https://www.core.co.uk/blog/blog/the-7-undeniable-benefits-of-using-office-365-for-
business>