MITS4001 Business Information Systems: Strategic Analysis of SSL

This report provides a comprehensive analysis of Security Services Limited (SSL) and their business information systems. It begins by identifying the value gained from current IS portfolios, highlighting issues such as incompatible systems and the impact of information on decision-making. The report then analyzes the construction of an information system strategy for SSL, emphasizing the advantages of better decision-making, proactive approaches, easy alignment with business goals, and clear directions. Furthermore, it explores strategic potentials for greater investment in information systems, considering both company-wide and divisional perspectives and the role of business process re-engineering (BPR). Finally, the report describes the current location of the IS function in SSL, located in the divisional sector, and recommends the organizational headquarters as a better location for future IT services, citing security concerns and the need for a centralized approach.

Running head: BUSINESS INFORMATION SYSTEM
Business Information System
Name of the Student
Name of the University
Author’s Note:

1
BUSINESS INFORMATION SYSTEM
Table of Contents
Introduction................................................................................................................................2
Discussion..................................................................................................................................2
1. Analysis of SSL for Identifying the Value to Gain from Current Portfolios of IS............2
2. Analysis of Constructing Strategy of Information System with Advantages....................4
3. Analysis of Strategic Potentials for Greater Investment in Information System...............6
4. Description of Current Location of IS Function in SSL with Major Recommendation....7
Conclusion..................................................................................................................................8
References..................................................................................................................................9

2
BUSINESS INFORMATION SYSTEM
Introduction
BIS or business information systems comprise of the analysis as well as organization
of the business information by the significant application of technologies (Lloyd 2017). This
is a set of several inter related procedures that are utilized for the IT infrastructure in the
business or enterprise to generate and distribute the desired information. Hence, the business
information systems are can eventually obtain the confidential data and any other major IT
infrastructure resource as their inputs from both environment and processes to satisfy the
requirements of information in the business enterprise. Each and every system is the
respective sub system of this business system so that the control or feedback could be served
perfectly (Schwalbe 2015). This report will be outlining the detailed description on business
information systems regarding SSL case study. This proper analysis of the Security Services
Limited for the subsequent identification of the value or any other strategies of information
system will be given here.
Discussion
1. Analysis of SSL for Identifying the Value to Gain from Current Portfolios of IS
This organization of SSL or Security Services Limited can be termed as one of the
main providers of private security service in the United Kingdom. The respective turnover
was quite high within several companies and hence it provides the wider range of service to
the customers (Alwahaishi and Snásel 2013). SSL has grown to combine several factors like
organic growth from main businesses. This type of analysis as well as installation of security
device and the regular security sweeps could be easily completed in SSL. The identification
of organizational value is done here and this particular value is eventually obtained from their
recent portfolios of existing information system. The company of SSL has thus recognized
the management of information as one of the main enabler of businesses and government

3
BUSINESS INFORMATION SYSTEM
(Oztaysi 2014). The total performance of this organization should be incremented and SSL
had been using their information effectively and efficiently. Hence, this situation has come
about several past technology solutions to fulfil their important and significant business
related requirements of SSL company. All of these solutions can subsequently undertake the
major requirements of this organization to lead to the significant incompatibilities and effort
or cost duplication (Brooks 2016). There are several main aspects, which are needed to be
solely analysed within the specific case study regarding SSL organization and these are given
below:
i) Incompatible System: The first or the most significant and noteworthy aspect,
which should be properly checked to obtain a perfect analysis is an incompatible system.
There is a main requirement of all of the systems that is creating the unified and integrated
access to this complete data hold of Security Services Limited Company (Wagner, Vollmar
and Wagner 2014). Furthermore, this myriad of incompatible as well as disparate storage or
even the respective inherited data could be checked properly and perfectly.
ii) Impact of Information on the Main Decisions: A stronger impact is present on the
respective confidential information of this Security Services Limited over the several
decisions that are undertaken by SSL (Gelenbe and Caseau 2015). This specific system of
information management of SSL comprises of the core ability to handle every type of
complicated data and thus allows them in undertaking the significant decisions.
iii) Future Proof of Information as well as Technology Investment: This
organization of SSL has substantially built a basic technique for ensuring the fact their
information system can offer the power and flexibility to manage the future as well as the
current data and then fulfil the requirements of storage management (Zhilenkov and Chernyi
2015). The feature-rich system is then integrated to all the previously existing infrastructures

4
BUSINESS INFORMATION SYSTEM
of IT and hence can be easily extended by the clients. The protection of investment is then
provided by simply connecting the legacy or the new data and storage and hence allowing the
tools for including the storages of cloud.
This company of Security Services Limited could easily evaluate future information
system with few of the important techniques (Tafti, Mithas and Krishnan 2013). All of the
techniques can be promptly termed as two important techniques, called dynamic methods and
statistical methods. The statistical method is considered as one of the most effective
techniques for future investments in information systems. It focuses over the complete
monitoring of cash benefits for the core purpose of measuring the initial expenses. This risk
factor of the SSL organization is not at all included and hence time is only in restricted extent
(Ullah and Lai 2013). The next evaluation method in this purpose to invest in future would be
the method of dynamic evaluation. Dynamic method eventually takes into account about the
main factors of risks and time based on the discount of input parameter.
2. Analysis of Constructing Strategy of Information System with Advantages
The company of SSL does not consist of the coherent strategies of the information
system. The strategy of information security is hence quite vital and noteworthy for each and
every organization to build the distinct information security program and then aligning with
the various strategies of IT or business (Hills 2018). The IS strategy subsequently gives a
main roadmap for the purpose of obtaining the expected end states, generally for a specified
period of 3 and 5 years. This specific SSL organization must construct the strategy of
information security to resolve their all issues that are linked to IS. Thus the basic strategy of
the information system can be stated as the pattern and plan that can help them to integrate
the organizational goals, objectives, policies as well as procedures (Ye and Wang 2013). As
the organizational framework of each and every conceptual element is present for the

5
BUSINESS INFORMATION SYSTEM
individuals, the level of the inter-organizational is checked and then is informed to yield the
several measurable advantages of the information security in SSL.
The major and the most significant benefits of this presence of information system
strategy are as follows:
i) Better Procedure of the Decision Making: The first and the most important or vital
benefit of the information security strategy is that it provides a better procedure to the
decision making of the SSL organization. This particular organization can hence easily and
promptly take all the main decisions within the most efficient as well as effective manner
(Liu and Wang 2014). Furthermore, the several threats, opportunities, weaknesses and
strengths of this organization are properly recognized with the strategy and hence SSL can
take their decisions easily.
ii) Highly Proactive and not Reactive: Another important and significant benefit,
which is easily obtained with this presence of the strategy of information security would be
that it could be stated as highly proactive (Bardhan, Krishnan and Lin 2013). It is not reactive
and these events can occur and cannot lead to the respective security program to be driven
easily. Hence, the strategic plan regarding information security can enable them to be on front
foot.
iii) Easy Alignment with Business: The third vital and noteworthy advantage for this
IS strategy is the easy alignment with the business. All the business related departments are
easily and promptly linked and aligned with this strategy (Tarafdar et al. 2015). Thus, the
goals and expectations are achieved easily.
iv) Clear Directions: The fourth important and significant benefit of this information
security strategy would be the clear directions in the organization. This particular strategy
eventually helps to provide the real goals and objectives that can be properly communication

6
BUSINESS INFORMATION SYSTEM
and measures (Dahlstrom, Walker and Dziuban 2013). Thus, this company is extremely
benefitted from the strategy of information security.
3. Analysis of Strategic Potentials for Greater Investment in Information System
The business information system can be quite proactive and it should eventually
anticipate the main alterations for requirements in information and hence adapting these
requirements to suit the needs (Wagner, Vollmar and Wagner 2014). This is quite important
that all of the managers are getting involved in the daily activities and the entire process of
decision making is much easier. The respective strategic potentials of the company of
Security Services Limited is extremely vital to perfectly assess and form the several
organizational objectives and goals. The subsequent regularities in the system functions are
checked properly and there is the process assurance for decomposing the strategic potentials
(Gelenbe and Caseau 2015). The integrity, hierarchy and completeness are three system
features and are established properly within the company.
There are two perspectives of the SSL organization, which are companywide and
divisional. Both of them could have better potentials of strategies to invest more for
information system or technology (Tafti, Mithas and Krishnan 2013). The implementation of
this information system or technology can help SSL to get few benefits. For SSL divisional
perspective, this strategic potential would be better communication within the company.
Hence, the complexity of communication is highly reduced for the other divisions. For SSL
companywide data perspective, the respective information system or technology can make all
types of confidential available and accessible for the users and hence any attacker cannot
access these data (Ullah and Lai 2013). Furthermore, organizational productivity is highly
incremented by this type of implementation.

7
BUSINESS INFORMATION SYSTEM
The BPR or business process re-engineering is one of the major and effective tool for
Security Services Limited to redesign the business processes radically and thus improvements
are achieved in organizational productivity, cycle time and quality. They could maximize the
potential of information technology and information system for the business (Ye and Wang
2013). Hence, the tasks become much easy and spectacular improvements are achieved.
Moreover, BPR is extremely cost effective; hence the non-value adding steps are eliminated
in organizational procedures. Quality and costs are improvised. Extra layer of information
technology is also eliminated and then data distribution is improved with BPR. Thus, SSL
should implement business process re-engineering for obtaining several benefits.
4. Description of Current Location of IS Function in SSL with Major Recommendation
The business information system is designed to support this process of decision
making by the users, who are associated for the business in this process to attain the several
goals and objectives (Bardhan, Krishnan and Lin 2013). Current locations of each and every
function of information system within SSL Company is in the respective divisional sector.
The organizational divisional sector subsequently refers to various activities, which could
take place within the headquarters of Security Services Limited. The financial and general
management are also completed in the specific sector. IT department within divisional sector
helps to check the functions of IS. Four divisions are present in this SSL divisional sector and
these are private transport divisions or PTD, business security divisions or BSD, domestic
security divisions or DSD and home office service divisions or HOSD (Tarafdar et al. 2015).
A significant recommendation, which can bring out the best locations for several IT
services in future would be the organizational headquarters. As the current locations of SSL,
which are the divisional sectors, are subsequently following traditional methods for storing
all the IS functions; this location of SSL headquarters is the most important and termed as the
best. Furthermore, there are four divisions in the divisional sector and all of them have their

8
BUSINESS INFORMATION SYSTEM
own distinct security systems; there is a high chance that the security is being threatened.
Thus, headquarters would be the best location for SSL.
Conclusion
Therefore, from this above provided report, conclusion can be drawn that business
information systems are responsible for catering the several requirements of information for
the purpose of undertaking relevant and important decisions in this business. This above
report hence has properly depicted the complete case of SSL organization. This specific
company is solely responsible to provide each and every type of the private security service
in the UK. They are majorly providing the services such as armoured transports for
conveying cash or cheques in businesses or banks, provision to domestic security service and
provision to security service. The various details about this company of SSL are eventually
given in this report. Furthermore, the construction of IS strategies is also completed here and
the strategic potentials are eventually analysed. Recommendation regarding the best location
of functions of information system are provided in this report.

9
BUSINESS INFORMATION SYSTEM
References
Alwahaishi, S. and Snásel, V., 2013. Acceptance and use of information and communications
technology: a UTAUT and flow based theoretical model. Journal of technology management
& innovation, 8(2), pp.61-73.
Bardhan, I., Krishnan, V. and Lin, S., 2013. Research note—Business value of information
technology: Testing the interaction effect of IT and R&D on Tobin's Q. Information Systems
Research, 24(4), pp.1147-1161.
Brooks, D.C., 2016. ECAR study of undergraduate students and information technology (Vol.
4, No. 3, p. 2). 2016.
Dahlstrom, E., Walker, J.D. and Dziuban, C., 2013. ECAR study of undergraduate students
and information technology (p. 2013). 2013.
Gelenbe, E. and Caseau, Y., 2015. The impact of information technology on energy
consumption and carbon emissions. Ubiquity, 2015(June), p.1.
Hills, J., 2018. Information technology and industrial policy. Routledge.
Liu, S. and Wang, L., 2014. Understanding the impact of risks on performance in internal and
outsourced information technology projects: The role of strategic importance. International
Journal of Project Management, 32(8), pp.1494-1510.
Lloyd, I., 2017. Information technology law. Oxford University Press.
Oztaysi, B., 2014. A decision model for information technology selection using AHP
integrated TOPSIS-Grey: The case of content management systems. Knowledge-Based
Systems, 70, pp.44-54.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.

10
BUSINESS INFORMATION SYSTEM
Tafti, A., Mithas, S. and Krishnan, M.S., 2013. The effect of information technology–enabled
flexibility on formation and market value of alliances. Management Science, 59(1), pp.207-
225.
Tarafdar, M., DArcy, J., Turel, O. and Gupta, A., 2015. The dark side of information
technology. MIT Sloan Management Review, 56(2), p.61.
Ullah, A. and Lai, R., 2013. A systematic review of business and information technology
alignment. ACM Transactions on Management Information Systems (TMIS), 4(1), p.4.
Wagner, D., Vollmar, G. and Wagner, H.T., 2014. The impact of information technology on
knowledge creation: An affordance approach to social media. Journal of Enterprise
Information Management, 27(1), pp.31-44.
Ye, F. and Wang, Z., 2013. Effects of information technology alignment and information
sharing on supply chain operational performance. Computers & Industrial
Engineering, 65(3), pp.370-377.
Zhilenkov, A. and Chernyi, S., 2015. Investigation performance of marine equipment with
specialized information technology. Procedia Engineering, 100, pp.1247-1252.