BSBPMG522 Project Management: MLR Project Report and Documentation

This project management assignment encompasses the complete lifecycle of a project, specifically focusing on the 'MLR Project.' The assignment begins with defining roles and responsibilities, including the project client, sponsor, manager, and team members. It then details the project's status reports, tracking work completed, milestones, costs, and responsible parties. The assignment also includes risk management reports, change requests, and issue logs, detailing alterations to the project plan, their rationales, and impacts. Furthermore, it presents a draft of project deliverables using a Work Breakdown Structure (WBS) to outline tasks across different project phases like discussion, planning, preparation, execution, and closing. The documentation includes project briefs, scope definitions, stakeholder analyses, communication plans, and financial records, providing a comprehensive overview of the project management process from initiation to completion.

Running Head: PROJECT MANAGEMENT
Project Management
Name of the Student
Name of the University

1PROJECT MANAGEMENT
Agreement with Roles and Responsibilities
Following are the roles and responsibilities of the project team
members. Please sign in the relevant space once agreed.
Role Name/s Responsibilities Signature/s
(if required)
Project client/owner
The person who requires the
project to be undertaken.
Max Lionel Supervision and
governance
Project sponsor/project
director/project board
Senior management of the
project. Accountable for the
success of the project. Has
the authority to commit
resources.
Max Lionel Funding
Project manager
Person responsible for
running the project on a day-
to-day basis within defined
authorities for cost and
schedule as agreed with the
project sponsor/board.
Kim Sweeney Planning and
management
Manager of the project
manager
The operational/line manager
who the project manager
reports to on a day-to-day
basis.
Max Lionel Supervision and
progress monitoring
Project team members
Staff who will be working on
the project.
Les Goodale,
Sam Lee, Pat
Mifsud, Peter
Mitchell
Working on the work
packages specified
for the project
Steering committee/
working party
To provide advice and
recommendations.
Riz Mehra Providing advices and
recommendations to
the team

2PROJECT MANAGEMENT
Project Title: MLR Project Project Client: MLR Date:
Version:
Project Sponsor:
MLR
Project Manager:
Kim Sweeney
File Name: MLR Page x of
y
Status Reports
Status report – Project
Item Work
completed
to-date
Mileston
e date
Revised
/ actual
date
Budget
ed cost
Revise
d/
actual
cost
Responsi
ble
Project
25%
complete
Discussions
and
planning
30/03/20
20
01/04/20
20
$5000 $5000 Project
Manager
Status report – Project
Item Work
completed
to-date
Mileston
e date
Revised/
actual
date
Budget
ed cost
Revise
d/
actual
cost
Responsi
ble
Project
50%
complete
All
preparation
s done
08/06/20
20
08/06/20
20
$50,000 $60,00
0
All team
members
Status report – Project
Item Work
completed
to-date
Mileston
e date
Revised/
actual
date
Budget
ed cost
Revise
d/
actual
cost
Responsi
ble
Project
75%
complet
e
Meeting
sessions
complete
24/06/20
20
24/06/20
20
$5000 $5000 All
stakehold
ers

3PROJECT MANAGEMENT
Risk Management Reports: Change Requests and Issue
Logs
Change request – Project
Issued by Project Manager
Item affected Interactive Session
Nature of
change
requested
Change the nature of presentation
Reason for
change
Initially, verbal discussion was proposed but it has been
claimed that it will not be as effective as visual presentation
Impact on scope Not much impact
Impact on
budget
Extra costs of hardware and projector
Impact on
schedule
2 or 3 extra days for procurement
Change
authorised:
Yes/No Adj. completion
date:
Adj. final
budget: $
Signed:
Project
Manager
Signed
Sponsor
Signed
Client
Signed
Date Date Date Date
Project Title: Project Client: Date:
Version:
Project
Sponsor:
Project
Manager:
File Name: Page x
of y

4PROJECT MANAGEMENT
Item Strategy Date logged Date resolved
Agents have
raised concern
that such
prolonged
interaction will
affect their daily
business activities
Use alternating
strategy for the
agents
20/03/2020 23/03/2020
Signed:
Project
Manager
Signed:
Sponsor
Signed:
Client
Signed:
Date: Date: Date: Date:
Project Title: Project Client: Date:
Version:
Project
Sponsor:
Project
Manager:
File Name: Page x
of y
Draft Project Deliverables
WBS Task Name
0 Implementation of Program to Inform Clients and Agents of
MLR
1 Discussion Phase
1.1 Survey on the Possible Issues due to Lack of Proper Information
1.2 Call Board Meeting
1.3 Discuss about the Problems Highlighted
1.4 Discuss about the Implementation of a Program
1.5 Agree on the Program
1.6 Proceed with the Plan for Information Program
2 Planning Phase
2.1 Create an Overall Plan for the Project
2.2 Create an Appropriate Schedule for Project Execution
2.3 Determine Suitable Budget for the Project
2.4 Second Meeting with All the Stakeholders
2.5 Proceed with the Project
3 Preparation Phase
3.1 Hire Interactive Session Host
3.2 Discuss with the Host Regarding the Requirements
3.3 Plan for Ten Days Interaction

5PROJECT MANAGEMENT
3.4 Inform the Agents to Attend the Sessions
3.5 Create Document with Relevant Information
3.6 Send Document for Printing in Form of Booklet
3.7 Hire Website Developer
3.8 Convey Website Requirements
3.9 Proceed to Execute Project
4 Execution Phase
4.1 Conduct the Interactive Sessions
4.2 Hand Out Booklets to the Agents
4.3 Send Booklets to the Existing Clients
4.4 Develop the Website
4.5 Add All Relevant Information Regarding Ethical and Legal Policies and
Standards
4.6 Roll Out Website for Public Viewing
4.7 Finish Working on the Project
5 Closing Phase
5.1 Review Project
5.2 Receive Feedback from Agents and Clients Regarding the Information
5.3 Complete All Payments
5.4 Sign Off
Final Project Deliverables
WBS Task Name
0 Implementation of Program to Inform Clients and Agents of
MLR
1 Discussion Phase
1.1 Survey on the Possible Issues due to Lack of Proper Information
1.2 Call Board Meeting
1.3 Discuss about the Problems Highlighted
1.4 Discuss about the Implementation of a Program
1.5 Agree on the Program
1.6 Proceed with the Plan for Information Program
2 Planning Phase
2.1 Create an Overall Plan for the Project
2.2 Create an Appropriate Schedule for Project Execution
2.3 Determine Suitable Budget for the Project
2.4 Second Meeting with All the Stakeholders
2.5 Proceed with the Project
3 Preparation Phase
3.1 Hire Interactive Session Host

6PROJECT MANAGEMENT
3.2 Discuss with the Host Regarding the Requirements
3.3 Plan for Ten Days Interaction
3.4 Inform the Agents to Attend the Sessions
3.5 Create Document with Relevant Information
3.6 Send Document for Printing in Form of Booklet
3.7 Hire Website Developer
3.8 Convey Website Requirements
3.9 Proceed to Execute Project
4 Execution Phase
4.1 Conduct the Interactive Sessions
4.2 Hand Out Booklets to the Agents
4.3 Send Booklets to the Existing Clients
4.4 Develop the Website
4.5 Add All Relevant Information Regarding Ethical and Legal Policies and
Standards
4.6 Roll Out Website for Public Viewing
4.7 Finish Working on the Project
5 Closing Phase
5.1 Review Project
5.2 Receive Feedback from Agents and Clients Regarding the Information
5.3 Complete All Payments
5.4 Sign Off