MNG00785 Project Management: Detailed Report on WBS, RACI, Scheduling

This document presents a project management report focusing on key aspects such as Work Breakdown Structure (WBS), Responsibility Assignment Matrix (RACI), communication plans, and project scheduling. It includes a project selection exercise, stakeholder prioritization matrix, and a detailed project communications matrix. The report further elaborates on scheduling projects using Activity on Node (AoN) diagrams, time estimation techniques, critical path analysis, and Gantt charts. Resource loading, budgeting, and reporting using Earned Value Management (EVM) are also discussed. The document touches upon risk management, quality management, change management, and project closure, including transition plans, procurement closure, knowledge management, lessons learned, and customer feedback. This comprehensive overview provides insights into effective project management practices.

MNG00785
Project management
Weeks 4 – 10: Assessment 2
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Contents
4 Topic 4: Communication plan, WBS, and RACI...............................................................................2
4.1 Project selection exercise (pp.32-41).....................................................................................2
4.2 Stakeholder Prioritization Matrix (pp. 119-123)....................................................................3
4.3 Project Communications Matrix (pp. 126-130)......................................................................3
4.4 Work Breakdown Structure (pp. 150-159).............................................................................4
4.5 The RACI chart (pp. 216-217).................................................................................................5
5 Topic 5: Scheduling projects..........................................................................................................6
5.1 AoN (pp. 173-180).................................................................................................................6
5.2 Time estimation (pp. 181-182)...............................................................................................7
5.2.1 Time estimation – Enumeration method (p. 189)..........................................................7
5.2.2 Time estimation – Two Pass method (pp. 185-189).......................................................8
5.3 Critical path............................................................................................................................8
5.4 Gantt chart (pp. 192-199)......................................................................................................8
6 Topic 6: Resources and budgeting.................................................................................................9
6.1 Resource Loading (pp. 216-221)............................................................................................9
6.2 Budget (pp. 346-259).............................................................................................................9
6.3 Reporting...............................................................................................................................9
6.3.1 Earned Value Management (EVM).................................................................................9
6.3.2 Timeline reporting.......................................................................................................11
7 Topic 7: Risk management (pp. 270-284)....................................................................................12
7.1 Risk identification I...............................................................................................................12
8 Topic 8: Quality management & project closure.........................................................................13
8.1 Quality tools.........................................................................................................................13
8.2 Change management...........................................................................................................14
9 Project close................................................................................................................................15
9.1 Transition plan (Chapter 15)................................................................................................16
9.2 Close procurements (pp. 424-425)......................................................................................17
9.3 Knowledge management.....................................................................................................17
9.4 Lesson learned.....................................................................................................................17
9.5 Customer feedback..............................................................................................................18
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4 Topic 4: Communication plan, WBS, and RACI
4.1 Project selection exercise (pp.32-41)
Using the projects from your group, undertake a project selection process. Score each of the projects
in the table below. Based on the score, which project will you choose?
Project/Selection Criteria
Weight: Total
The project our group has chosen is: The Kitchen Renovation Project
The reasons for this are:
The project would be useful for the generation of a vast kind of idea based on the implementation of
a kitchen renovation plan. This kind of project would primarily begin with a huge kind of planning
and phase of design. This would also help in ensuring that each of the requirements of the customer
and construction works within the project have been made successfully.
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4.2 Stakeholder Prioritization Matrix (pp. 119-123)
Stakeholder:
What is the
stakeholder’s main
issue?
Power Interest Influence Impac
t Urgency Legitimacy Total
Priority (a score
of 1-6 = low, 7
to 12 =
medium, 13 to
18 = high))
Homeowners
A clean and
positive
environment for
performing
different cooking
activities
(Dionisio 2017).
3 3 3 2 3 3 17 High
General
Contractor
(Project
Manager)
To ensure that
the project
would be
completed
within the
proper deadlines
3 2 1 3 2 3 14 High
Designer
Completion of
design of kitchen
as per the
recommendation
of the
homeowner
2 1 3 2 2 3 13 High
Subcontractors
To ensure that
the renovation
plan is
performed as
per the
instruction of the
designer
(Kloppenborg
Tesch and
Manolis 2014,
pp. 15)
1 1 2 1 1 2 8 Medium
Loan Officer
The required
amount is
sanctioned only
after a proper
approval from
the project
manager
3 2 3 2 2 3 15 High
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4.3 Project Communications Matrix (pp. 126-130)
Stakeholder Learn From
Stakeholder
Share With
Stakeholder Timing Method Owner
Homeowners
The necessities of the
new renovation within
kitchen services
The
requirements,
objectives of
the entire
project plan
Friday 18-01-19
till Wednesday
23-01-19
Email Service,
Mobile
messaging
service, Direct
communication
Homeowners
General
Contractor
(Project
Manager)
The project manager
would listen to the
instructions of
homeowners
The exact
project details
and the phase
of
implementation
of the project
have been
determined in
this phase
(Kerzner and
Saladis 2017).
Friday 18-01-19
till Wednesday
13-02-19
Direct
Communication
and Email
Service
Homeowner
Designer
They would be able ro
learn abour the ways
in which they would
be able to make
several improvisations
within the aspects of
design
The designer
would listen to
the complaints
and advices of
the project
manager to
order to be
coordinated
with the tasks
meant to be
undertaken.
Thursday 14-
02-19 till
Monday 25-03-
19
Preparation of
charts, Email
services,
messaging and
telephonic
conversations.
Project
manager and
Homeowners
Subcontract
ors
They would be able to
plan accordingly as
per the pre-designed
plan proposed by the
Project manager and
designer
They would be
able to share
the working
details and
progress of
project related
works (Burger
Verster and
Zulch 2015, pp.
54).
Monday 20-05-
19 till Monday
17-06-19
Chart design,
Telephonic
conversation
Designer
Loan Officer They should be able to
gain the proper kind
of knowledge in order
to help in sanctioning
towards the goal of
the project.
They should
share the exact
details of the
bank from
which the loan
would be
Thursday 27-
06-19 till
Monday 01-07-
19
Email,
telephonic
conversation,
preparation of
charts.
Homeowners
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sanctioned and
would be
forwarded
towards tne
benefits of each
of the other
concerned
stakeholders
within the
project (Albert,
Spang and
Balve 2018).
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4.4 Work Breakdown Structure (pp. 150-159)
Kitchen Renovation Project
1. The Initial start of the Project phases
2. The Initiation of the Project
2.1. Development of Preliminary design
2.2. Securing of funding source
2.3. Selection of subcontractors
2.4. Procurement of materials based on installation within kitchen
3. Designing of Package
3.1. Demolishing of old kitchen workspace
3.2. Securing the old equipment and keeping them in proper place
3.3. Rubbing of the walls and painting them
4. Installation of kitchen appliances
4.1. Installation of kitchen cabinetry
4.2. Installation of refrigerator, microwave and dishwasher
5. Testing of Kitchen equipments
5.1. Testing of the installed components
6. Procedure of clean up the kitchen rooms after installation
6.1. Removal of different types of unused material
6.2. Removal of extra kind of trash
7. Final Closure of the project
7.1. Sign off on the documents of procurement
7.2. Sign off on the contractual documents
Project name: The Kitchen Renovation Plan
# Work package Duration Start date Finish date
1 The Initial start of the Project phases 1 day Thursday
17-01-19
Thursday
17-01-19
2 The Initiation of the Project 19 days Friday 18-
01-19
Wednesday
13-02-19
2.1 Development of Preliminary design 4 days Friday 18-
01-19
Wednesday
23-01-19
2.2 Securing of funding source 3 days Thursday
24-01-19
Monday
28-01-19
2.3 Selection of subcontractors 5 days Thursday
24-01-19
Wednesday
30-01-19
2.4 Procurement of materials based on installation
within kitchen
10 days Thursday
31-01-19
Wednesday
13-02-19
3 Designing of Package 28 days Thursday
14-02-19
Monday
25-03-19
3.1 Demolishing of old kitchen workspace 15 days Thursday Wednesday
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14-02-19 06-03-19
3.2 Securing the old equipment and keeping them in
proper place
4 days Thursday
14-02-19
Tuesday
19-02-19
3.3 Rubbing of the walls and painting them 13 days Thursday
07-03-19
Monday
25-03-19
4 Installation of appliances 39 days Tuesday
26-03-19
Friday 17-
05-19
4.1 Installation of cabinetry 23 days Tuesday
26-03-19
Thursday
25-04-19
4.2 Installation of Refrigerator, Microwave and
Dishwasher
16 days Friday 26-
04-19
Friday 17-
05-19
5 Testing of Equipments 18 days Monday
20-05-19
Wed 12-06-
19
5.1 Testing of the installed components 18 days Monday
20-05-19
Wednesday
12-06-19
6 Clean-Up Procedure 10 days Thursday
13-06-19
Wednesday
26-06-19
6.1 Removal of unused material 10 days Thursday
13-06-19
Wednesday
26-06-19
6.2 Removal of unused material 3 days Thursday
13-06-19
Monday
17-06-19
7 Project Closure 3 days Thursday
27-06-19
Monday
01-07-19
7.1 Sign off on procurement 2 days Thursday
27-06-19
Friday 28-
06-19
7.2 Sign off on contractors 1 day Monday
01-07-19
Monday
01-07-19
8 Closure of the Project 0 days Monday
01-07-19
Monday
01-07-19
4.5 The RACI chart (pp. 216-217)
Based on the project brief and the WBS, as well as example from the book, finish the RACI chart
below. You decide how many persons should be added to the table, this could be more or less.
WBS
Code
Activity Name Sponsor Project
Manager
(you)
Designer Sub
Contractor
1 The Initial start of the Project
phases
R A C C
2 The Initiation of the Project R R I I
2.1 Development of Preliminary
design
I A R R
2.2 Securing of funding source R C I I
2.3 Selection of subcontractors A A R C
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2.4 Procurement of materials based
on installation within kitchen
R R I C
3 Designing of Package C C R C
3.1 Demolishing of old kitchen
workspace
I C R C
3.2 Securing the old equipment and
keeping them in proper place
I I R A
3.3 Rubbing of the walls and
painting them
I I R A
4 Installation of appliances C C R R
4.1 Installation of cabinetry C C R R
4.2 Installation of Refrigerator,
Microwave and Dishwasher
C C R R
5 Testing of Equipments A I C C
5.1 Testing of the installed
components
A I C C
6 Clean-Up Procedure I I I A
6.1 Removal of unused material I I I A
6.2 Removal of unused material I I I A
7 Project Closure R C A A
5 Topic 5: Scheduling projects
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5.1 AoN (pp. 173-180)
ES DUR EF
4 3 7 19 15 34
LS SLACK LF
97 2 99 110 0 110
0 0 0 0 4 4 9 10 19 34 13 47 47 23 70
97 0 97 97 0 97 99 0 99 110 0 110 110 0 110
4 5 9 19 4 23 70 16 86
99 0 99 99 11 110 110 0 110
104 10 114
117 0 117
117 0 117 116 1 117 114 2 116 86 18 104
117 0 117 117 0 117 117 0 117 110 0 110
104 3 107
110 7 117
8. Demolis hing of old kitchen
9. Securing the old equipment
10. Rubbing of the walls1. Start 3. Development of Preliminary design
4. Securing of funding source
5.Selection of s ubcontractors
22. Stop
18. Removal of trash
20. Sign off on procurement21. Sign off on contractors
12. Installation of cabinetry
13. Install ation of Refrigerator
15. Testing of components
17. Removal of unused material
6. Procurement of materials
(Fig 1: Activity on Node Diagram for Kitchen Renovation Project)
(Source: Created by author)
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5.2 Time estimation (pp. 181-182)
WBS
Code
Activity Name Predecessor(s
)
Duration
(days)
Explanation on duration
1 The Initial start of the
Project phases
1 The initial start of the project is
being declared on this day.
2 The Initiation of the Project 19 The project initiates in this phase
and consists of a ist of activites
2.1 Development of
Preliminary design
1 4 The preliminary design of the
project is being implemented
within this phase
2.2 Securing of funding source 3 3 A proper and reliable funding
resource for the project is being
asked to fund the project.
2.3 Selection of subcontractors 3 5 Different subcontractors are
chosen who would be able to
assist during the conduction of the
project.
2.4 Procurement of materials
based on installation within
kitchen
3,4 10 There would be a certain time that
would be needed for procuring
different materials based on
installation within the kitchen
3 Designing of Package 28 A plan would need to be made for
the purpose of design phase of
ther project
3.1 Demolishing of old kitchen
workspace
6 15 This time would be needed for
conducting the activity of
demolishing of the old workspace
of the kitchen
3.2 Securing the old equipment
and keeping them in
proper place
6 4 A time would be required for
collecting the previous equipment
and keeping them aside in order to
assist them further.
3.3 Rubbing of the walls and
painting them
9,8 13 This activity would be needed for
cleaning of the previously used
walls.
4 Installation of appliances 39 This would be the time that would
be required for installing the
different appliances in proper
order.
4.1 Installation of cabinetry 10 23 This would be the time that would
be required for installing the
different appliances in proper
order.
4.2 Installation of Refrigerator,
Microwave and Dishwasher
12 16 This would be the time that would
be required for installing the
different appliances in proper
order.
5 Testing of Equipments 18 This would be the time that would
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be required for testing of the fixed
number of equipment
5.1 Testing of the installed
components
13 18 The installed components within
the kitchen would be tested
thoroughly
6 Clean-Up Procedure 10 This would define the procedure of
cleaning of the various articles that
were used
6.1 Removal of unused
material
15 10 This time would be used for
removing the unused materials
after the process of fitting had
been completed.
6.2 Removal of unused
material
15 3 During this time, the unused
materials would be removed.
7 Project Closure 3 This duration defines the closure
part of the project.
7.1 Sign off on procurement 17,18 2 This period would define the
various processes that would be
performed after the entire process
of project have been completed.
7.2 Sign off on contractors 20 1 This period would define the
various processes that would be
performed after the entire process
of project have been completed.
8 Closure of the Project 21 0
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