University IT Project Management Report: Mobile App Development

This project management report details the development of a mobile application for a retail business. It includes a project status report with a work breakdown structure, outlining tasks, durations, costs, and completion percentages. The report addresses risk management, identifying potential risks like schedule slippage, improper testing, and budget overflows, with mitigation strategies. It also covers change management, outlining procedures for handling changes in time, budget, and design. The report presents a change management table and provides a comprehensive overview of project planning, execution, and closure phases, demonstrating effective project management practices. The project adheres to the IT project management brief, which includes project proposal, feasibility study, project methodology, cost, scope, time, quality, communication, risk, resources, WBS, and milestone schedules.

Running head: PROJECT MANAGEMENT
Task 2: Project management and report
Name of the Student
Name of the University
Author’s Note

1
PROJECT MANAGEMENT
Table of Contents
1. Monitor project progress as per the project plan.........................................................................2
2. Manage risks as well as issues that arises in the project..............................................................7
3. Managing changes in the IT project..........................................................................................14
4. Reporting on the progress of the IT project using proper communication method...................17
References......................................................................................................................................19

2
PROJECT MANAGEMENT
1. Monitor project progress as per the project plan
It is found that in order to monitor the progress of mobile application development for
retail business, it is necessary to utilize project status report which not only act as a
communication tool however it acts as a communication tool but also helps in reflecting the
present status of the project. With the help of project status report, it can be easy to monitor the
progress of the project quite effectively (Doneva, Gaftandzhieva and Totkov 2016). The status
report that is created for mobile application project reflects that by 14th May 2020, 63% of the
project will get completed which means that the project is in track and the mobile app will be
successfully developed by 1st July 2020. The status report that is showcased below reflects
percentage completion of each of the project activities that are needed to be executed in order to
develop the mobile app effectively.
WBS Task Name Duration Start Finish Cost % Complete
0
Development of mobile
application for local
retail business
87 days
Tue 03-
03-20
Wed 01-
07-20
$ 70,720.00 63%
1 Initiation phase 16 days
Tue 03-
03-20
Tue 24-
03-20
$ 6,720.00 100%
1.1
Business case
development
4 days
Tue 03-
03-20
Fri 06-
03-20
$ 1,600.00 100%
1.2 Feasibility study 3 days
Mon
09-03-
20
Wed 11-
03-20
$ 840.00 100%

3
PROJECT MANAGEMENT
1.3
Development of
project charter
4 days
Thu 12-
03-20
Tue 17-
03-20
$ 2,880.00 100%
1.4
Hiring team
members
5 days
Wed
18-03-
20
Tue 24-
03-20
$ 1,400.00 100%
1.5
Milestone 1: Getting
approval for initiation
phase
0 days
Tue 24-
03-20
Tue 24-
03-20
$ 0.00 100%
2 Planning phase 16 days
Wed
25-03-
20
Wed 15-
04-20
$ 6,440.00 100%
2.1
Making
conversation with the
team
4 days
Wed
25-03-
20
Mon 30-
03-20
$ 1,600.00 100%
2.2
Creating agreement
with the project team
3 days
Wed
25-03-
20
Fri 27-
03-20
$ 840.00 100%
2.3
Development of
project plan
4 days
Mon
30-03-
20
Thu 02-
04-20
$ 1,280.00 100%
2.4
Development of
financial plan
4 days
Fri 03-
04-20
Wed 08-
04-20
$ 1,120.00 100%
2.5 Development of risk 5 days Thu 09- Wed 15- $ 1,600.00 100%

4
PROJECT MANAGEMENT
management plan 04-20 04-20
2.6
Milestone 2:
Completion of planning
phase
0 days
Wed
15-04-
20
Wed 15-
04-20
$ 0.00 100%
3 Execution phase 46 days
Thu
16-04-
20
Thu 18-
06-20
$ 54,440.00 46%
3.1
Designing of
mobile app
16 days
Thu
16-04-
20
Thu 07-
05-20
$ 5,120.00 100%
3.1.1
Collection of
different types of
information
4 days
Thu 16-
04-20
Tue 21-
04-20
$ 1,280.00 100%
3.1.2
Reviewing ideas
of the project
3 days
Wed
22-04-
20
Fri 24-
04-20
$ 960.00 100%
3.1.3
Creating proper
design of the project
4 days
Mon
27-04-
20
Thu 30-
04-20
$ 1,280.00 100%
3.1.4
Checking project
feasibility
5 days
Fri 01-
05-20
Thu 07-
05-20
$ 1,600.00 100%
3.2 Coding phase 18 days Fri 08- Tue 02- $ 18,120.00 28%

5
PROJECT MANAGEMENT
05-20 06-20
3.2.1
Development of
prototype
5 days
Fri 08-
05-20
Thu 14-
05-20
$ 13,800.00 100%
3.2.2
Development of
database
4 days
Fri 15-
05-20
Wed 20-
05-20
$ 1,440.00 0%
3.2.3 Validation of code 4 days
Thu 21-
05-20
Tue 26-
05-20
$ 1,280.00 0%
3.2.4 Testing of the app 2 days
Wed
27-05-
20
Thu 28-
05-20
$ 640.00 0%
3.2.5
Proper
optimization
3 days
Fri 29-
05-20
Tue 02-
06-20
$ 960.00 0%
3.3
Building web
content
12 days
Wed
03-06-
20
Thu 18-
06-20
$ 31,200.00 0%
3.3.1
Navigation
structure development
5 days
Wed
03-06-
20
Tue 09-
06-20
$ 3,400.00 0%
3.3.2
Adding different
features
3 days
Wed
10-06-
20
Fri 12-
06-20
$ 15,080.00 0%
3.3.3 Launching the
application
4 days Mon
15-06-
Thu 18- $ 12,720.00 0%

6
PROJECT MANAGEMENT
20 06-20
3.4
Milestone 3:
Completion of
execution phase
0 days
Thu 18-
06-20
Thu 18-
06-20
$ 0.00 0%
4 Project closure phase 9 days
Fri 19-
06-20
Wed 01-
07-20
$ 3,120.00 0%
4.1 Post project review 3 days
Fri 19-
06-20
Tue 23-
06-20
$ 1,200.00 0%
4.2 Stakeholder sign off 2 days
Wed
24-06-
20
Thu 25-
06-20
$ 640.00 0%
4.3
Project
documentation
4 days
Fri 26-
06-20
Wed 01-
07-20
$ 1,280.00 0%
4.4
Milestone 4:
Completion of closure
phase
0 days
Wed
01-07-
20
Wed 01-
07-20
$ 0.00 0%

7
PROJECT MANAGEMENT
2. Manage risks as well as issues that arises in the project
The risks as well as different types of issues that mainly arises in the during the
development of mobile application within a retail business can be managed with the help of
proper strategies (Rodney et al. 2015). The table contain new risk management strategies which
are helpful in mitigating the risks that the project manager analyzes during the progress of the
project.
Risk
Id
Risk Description Impact Likelihood Responsible Mitigation
1 Schedule
slippage
The
problem of
schedule
slippage
generally
occurs if the
entire
project is not
effectively
tracked by
the project
managers
and the
entire
project gets
High High Project
planner
The problem of
schedule
slippage must be
mitigated by
properly
tracking the
progress of the
project. By
effectively
keeping eye on
the project
status, it become
quite easy to
analyze that the
entire project is

8
PROJECT MANAGEMENT
delayed.
Due to delay
in the
project, it is
necessary to
extend the
completion
date
otherwise,
the
stakeholders
will not able
to deliver
the project
on time.
on track and it
will get
completed as per
the timeframe
that is assumed.
This further
helps in
avoiding
slippage of
schedule and
thus the project
does not get
delayed.
2 Improper
testing
It is found
that if the
testers are
not
experienced
then they are
unable to
test the
High High Tester Hiring
experienced
testers are
necessary in
order to conduct
testing on the
operation of the
system quite

9
PROJECT MANAGEMENT
mobile app
that was
developed
effectively
and
therefore a
number of
issues as
well as
challenges
occurs
within the
operation of
the
organization
which can
create
negative
impact for
both the
business as
well as for
the
effectively.
Furthermore, the
testers must be
experienced and
knowledgeable
so that they can
be able to
handle any type
of operational
challenges. This
not only helps in
avoiding
technical as well
as operational
issues of the
mobile app but
also assists in
proper
functioning of
the system.

10
PROJECT MANAGEMENT
organization.
3 Budget
overflow
If the
budget of
the project is
not
effectively
managed
then a
number of
financial
issues within
the
organization
due to which
the progress
of the entire
project can
get
obstructed.
Therefore, it
is quite
necessary to
track the
High Medium Financial
manager
If the problem
of budget
overflow occurs
then the team
members need
to keep track on
their spending
for completing
each of the
project
activities. If
spending on the
project can be
done on a proper
way then it can
be able to
handle the
budget of the
project
effectively.
Then the issues
that is associated

11
PROJECT MANAGEMENT
budget
expenditure
on the
project
effectively
for keeping
track on the
budget
related
challenges.
with finance get
resolved and
therefore the
project does not
get obstructed
due to lack of
funding for the
undertaken
project. In
addition to this,
the project
managers also
undertake
functions that
are associated
with earned
value analysis
for avoiding the
problem of
budget shortfall.
4 Lack of
experienced
workers
As the
workers who
are hired in
Medium Medium Project
manager
If the workers
who are hired
for developing