University IT Project Management Report: Mobile App Development

This project management report details the development of a mobile application for a retail business. It includes a project status report with a work breakdown structure, outlining tasks, durations, costs, and completion percentages. The report addresses risk management, identifying potential risks like schedule slippage, improper testing, and budget overflows, with mitigation strategies. It also covers change management, outlining procedures for handling changes in time, budget, and design. The report presents a change management table and provides a comprehensive overview of project planning, execution, and closure phases, demonstrating effective project management practices. The project adheres to the IT project management brief, which includes project proposal, feasibility study, project methodology, cost, scope, time, quality, communication, risk, resources, WBS, and milestone schedules.

Running head: PROJECT MANAGEMENT
Task 2: Project management and report
Name of the Student
Name of the University
Author’s Note

1
PROJECT MANAGEMENT
Table of Contents
1. Monitor project progress as per the project plan.........................................................................2
2. Manage risks as well as issues that arises in the project..............................................................7
3. Managing changes in the IT project..........................................................................................14
4. Reporting on the progress of the IT project using proper communication method...................17
References......................................................................................................................................19

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PROJECT MANAGEMENT
1. Monitor project progress as per the project plan
It is found that in order to monitor the progress of mobile application development for
retail business, it is necessary to utilize project status report which not only act as a
communication tool however it acts as a communication tool but also helps in reflecting the
present status of the project. With the help of project status report, it can be easy to monitor the
progress of the project quite effectively (Doneva, Gaftandzhieva and Totkov 2016). The status
report that is created for mobile application project reflects that by 14th May 2020, 63% of the
project will get completed which means that the project is in track and the mobile app will be
successfully developed by 1st July 2020. The status report that is showcased below reflects
percentage completion of each of the project activities that are needed to be executed in order to
develop the mobile app effectively.
WBS Task Name Duration Start Finish Cost % Complete
0
Development of mobile
application for local
retail business
87 days
Tue 03-
03-20
Wed 01-
07-20
$ 70,720.00 63%
1 Initiation phase 16 days
Tue 03-
03-20
Tue 24-
03-20
$ 6,720.00 100%
1.1
Business case
development
4 days
Tue 03-
03-20
Fri 06-
03-20
$ 1,600.00 100%
1.2 Feasibility study 3 days
Mon
09-03-
20
Wed 11-
03-20
$ 840.00 100%

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PROJECT MANAGEMENT
1.3
Development of
project charter
4 days
Thu 12-
03-20
Tue 17-
03-20
$ 2,880.00 100%
1.4
Hiring team
members
5 days
Wed
18-03-
20
Tue 24-
03-20
$ 1,400.00 100%
1.5
Milestone 1: Getting
approval for initiation
phase
0 days
Tue 24-
03-20
Tue 24-
03-20
$ 0.00 100%
2 Planning phase 16 days
Wed
25-03-
20
Wed 15-
04-20
$ 6,440.00 100%
2.1
Making
conversation with the
team
4 days
Wed
25-03-
20
Mon 30-
03-20
$ 1,600.00 100%
2.2
Creating agreement
with the project team
3 days
Wed
25-03-
20
Fri 27-
03-20
$ 840.00 100%
2.3
Development of
project plan
4 days
Mon
30-03-
20
Thu 02-
04-20
$ 1,280.00 100%
2.4
Development of
financial plan
4 days
Fri 03-
04-20
Wed 08-
04-20
$ 1,120.00 100%
2.5 Development of risk 5 days Thu 09- Wed 15- $ 1,600.00 100%

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PROJECT MANAGEMENT
management plan 04-20 04-20
2.6
Milestone 2:
Completion of planning
phase
0 days
Wed
15-04-
20
Wed 15-
04-20
$ 0.00 100%
3 Execution phase 46 days
Thu
16-04-
20
Thu 18-
06-20
$ 54,440.00 46%
3.1
Designing of
mobile app
16 days
Thu
16-04-
20
Thu 07-
05-20
$ 5,120.00 100%
3.1.1
Collection of
different types of
information
4 days
Thu 16-
04-20
Tue 21-
04-20
$ 1,280.00 100%
3.1.2
Reviewing ideas
of the project
3 days
Wed
22-04-
20
Fri 24-
04-20
$ 960.00 100%
3.1.3
Creating proper
design of the project
4 days
Mon
27-04-
20
Thu 30-
04-20
$ 1,280.00 100%
3.1.4
Checking project
feasibility
5 days
Fri 01-
05-20
Thu 07-
05-20
$ 1,600.00 100%
3.2 Coding phase 18 days Fri 08- Tue 02- $ 18,120.00 28%

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PROJECT MANAGEMENT
05-20 06-20
3.2.1
Development of
prototype
5 days
Fri 08-
05-20
Thu 14-
05-20
$ 13,800.00 100%
3.2.2
Development of
database
4 days
Fri 15-
05-20
Wed 20-
05-20
$ 1,440.00 0%
3.2.3 Validation of code 4 days
Thu 21-
05-20
Tue 26-
05-20
$ 1,280.00 0%
3.2.4 Testing of the app 2 days
Wed
27-05-
20
Thu 28-
05-20
$ 640.00 0%
3.2.5
Proper
optimization
3 days
Fri 29-
05-20
Tue 02-
06-20
$ 960.00 0%
3.3
Building web
content
12 days
Wed
03-06-
20
Thu 18-
06-20
$ 31,200.00 0%
3.3.1
Navigation
structure development
5 days
Wed
03-06-
20
Tue 09-
06-20
$ 3,400.00 0%
3.3.2
Adding different
features
3 days
Wed
10-06-
20
Fri 12-
06-20
$ 15,080.00 0%
3.3.3 Launching the
application
4 days Mon
15-06-
Thu 18- $ 12,720.00 0%

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PROJECT MANAGEMENT
20 06-20
3.4
Milestone 3:
Completion of
execution phase
0 days
Thu 18-
06-20
Thu 18-
06-20
$ 0.00 0%
4 Project closure phase 9 days
Fri 19-
06-20
Wed 01-
07-20
$ 3,120.00 0%
4.1 Post project review 3 days
Fri 19-
06-20
Tue 23-
06-20
$ 1,200.00 0%
4.2 Stakeholder sign off 2 days
Wed
24-06-
20
Thu 25-
06-20
$ 640.00 0%
4.3
Project
documentation
4 days
Fri 26-
06-20
Wed 01-
07-20
$ 1,280.00 0%
4.4
Milestone 4:
Completion of closure
phase
0 days
Wed
01-07-
20
Wed 01-
07-20
$ 0.00 0%

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PROJECT MANAGEMENT
2. Manage risks as well as issues that arises in the project
The risks as well as different types of issues that mainly arises in the during the
development of mobile application within a retail business can be managed with the help of
proper strategies (Rodney et al. 2015). The table contain new risk management strategies which
are helpful in mitigating the risks that the project manager analyzes during the progress of the
project.
Risk
Id
Risk Description Impact Likelihood Responsible Mitigation
1 Schedule
slippage
The
problem of
schedule
slippage
generally
occurs if the
entire
project is not
effectively
tracked by
the project
managers
and the
entire
project gets
High High Project
planner
The problem of
schedule
slippage must be
mitigated by
properly
tracking the
progress of the
project. By
effectively
keeping eye on
the project
status, it become
quite easy to
analyze that the
entire project is

8
PROJECT MANAGEMENT
delayed.
Due to delay
in the
project, it is
necessary to
extend the
completion
date
otherwise,
the
stakeholders
will not able
to deliver
the project
on time.
on track and it
will get
completed as per
the timeframe
that is assumed.
This further
helps in
avoiding
slippage of
schedule and
thus the project
does not get
delayed.
2 Improper
testing
It is found
that if the
testers are
not
experienced
then they are
unable to
test the
High High Tester Hiring
experienced
testers are
necessary in
order to conduct
testing on the
operation of the
system quite

9
PROJECT MANAGEMENT
mobile app
that was
developed
effectively
and
therefore a
number of
issues as
well as
challenges
occurs
within the
operation of
the
organization
which can
create
negative
impact for
both the
business as
well as for
the
effectively.
Furthermore, the
testers must be
experienced and
knowledgeable
so that they can
be able to
handle any type
of operational
challenges. This
not only helps in
avoiding
technical as well
as operational
issues of the
mobile app but
also assists in
proper
functioning of
the system.

10
PROJECT MANAGEMENT
organization.
3 Budget
overflow
If the
budget of
the project is
not
effectively
managed
then a
number of
financial
issues within
the
organization
due to which
the progress
of the entire
project can
get
obstructed.
Therefore, it
is quite
necessary to
track the
High Medium Financial
manager
If the problem
of budget
overflow occurs
then the team
members need
to keep track on
their spending
for completing
each of the
project
activities. If
spending on the
project can be
done on a proper
way then it can
be able to
handle the
budget of the
project
effectively.
Then the issues
that is associated

11
PROJECT MANAGEMENT
budget
expenditure
on the
project
effectively
for keeping
track on the
budget
related
challenges.
with finance get
resolved and
therefore the
project does not
get obstructed
due to lack of
funding for the
undertaken
project. In
addition to this,
the project
managers also
undertake
functions that
are associated
with earned
value analysis
for avoiding the
problem of
budget shortfall.
4 Lack of
experienced
workers
As the
workers who
are hired in
Medium Medium Project
manager
If the workers
who are hired
for developing

12
PROJECT MANAGEMENT
the project
are not much
experienced
therefore,
they can
face a lot of
challenges in
handling
project
related
conflicts
properly and
as a result a
number of
problems
can occur in
the project.
This can
further cause
delay in the
project and
therefore the
higher
the mobile app
are not much
experienced and
knowledgeable
then they are
unable to handle
conflicts that
occur in the
project. In order
to resolve such
challenges,
hiring
experienced and
knowledgeable
workers are
important so that
they can be able
to handle
conflicts easily
and can be able
to utilize proper
management
strategies so that

13
PROJECT MANAGEMENT
authorities
can face a
lot of
difficulties
in executing
the project
activities
properly.
project gets
completed on
time by
achieving
various
objectives.
5 Improper
design of
the
prototype
If the design
of the
project
prototype is
not
effectively
designed
then the
developers
can face a
lot of issues
in
developing
the app
which can
High High Designer If the prototype
of the project is
not effectively
designed then it
does not able to
give proper idea
to the developer
and as a result
the mobile app
does not include
proper functions
which can cause
a number if
operational
issues. It is

14
PROJECT MANAGEMENT
satisfy the
customers
and
therefore the
app does not
get
developed
effectively.
For
resolving
such issues
and for
delivering
project on
time,
experienced
designers
must be
hired within
the project.
necessary to
properly create
the design and
then checks it in
order to ensure
that all the needs
of the project
will be achieved
with the
prototype
design. After the
approval of the
design, the
development
must develop
the mobile app
so that the
progress of the
project does not
get obstructed.
3. Managing changes in the IT project
The various types of changes which occur during the development of mobile application
can be changed successfully with help of proper agreed procedures. According to Cameron and

15
PROJECT MANAGEMENT
Green (2019), the change management procedure is defined as the sequence of steps as well as
activities which a change management team generally follows for applying the change
management for making different changes so that the changes helps in meeting the required
outcomes. The changes that are required in the project are listed below:
Time: As during the progress of the project, it is analyzed that the project can face delay
due to time related issue therefore in order to avoid such types of issues, it is quite necessary to
extend the total time of the project (Hornstein, 2015). Extension in the final date of the project
not only provides extra time to the team members for completing the project work but it also
helps in completing the work in a proper way without facing delay in the project which is
considered as one of the important factors for keeping the project changes managed.
Budget: As the total time is needed for developing the mobile app increases therefore it
is necessary to fund little more amount to the project so that the project does not face financial
issues. The additional cost of $10,000 is kept for contingency purpose must be utilized so that the
project does not faces financial challenges and can be able to manage the progress of the project
effectively. In addition to this, if the contingency budget cannot be able to fulfil the extra budget
need then the managers need to plan for extra funding so that the entire project gets completed
as per the deadline that was initially assumed.
Design: As the designers who have created the design for the project prototype are not
much experienced and knowledgeable and therefore, they are unable to add all the functions that
are needed for achieving the needs of both the business as well as customers (Lines et al. 2015).
Therefore, it is necessary incorporate few features within the design of the project prototype.

16
PROJECT MANAGEMENT
The changes that are above mentioned are necessary to be manged effectively so that the
changes do not obstruct the project progress. Furthermore, in order to manage the above changes
within the project, the steps that are mainly utilized are mainly reflected in the table below:
Change Id Changes Ways to manage changes
1 Time In the first step, it is necessary to communicate clearly
with the team members as well ad other stakeholders in
order to know the reason due to which they are finding
difficulty in completing the project within the assumed
time. The communication management team generally
needs to properly addresses the requirement effectively.
After getting authority from the higher management of
the organization, the completion date of the project gets
extended so that the requirements of the project can be
carried out effectively (Pick et al. 2015).
2 Budget After determining the issues that occur with budget, it is
quite necessary to make proper planning for changing the
budget of the project. Planning for the change is
considered as one of the road maps that helps in
identifying the beginning, route as well as destination of
the entire project. In addition to this, it involves proper
outlining the budget need properly so that the budget need
within the project can be handled effectively.
3 Design of project In the first step, it is necessary to identify what will be

17
PROJECT MANAGEMENT
prototype added or which feature needs to be improved. This
clarification is required in order to move forward for
making the changes (Butt et al. 2016). This also involves
proper identification of the resources as well as
individuals who will further facility and successfully lead
the work. After determining the need of changes, it
further sent to the higher authority for proper approval.
After getting approval from the authority, the changes
that are made within the design of the app so that the
system that will be developed will be helpful in satisfying
the needs as well as requirements of both the business as
well as the customers.
4. Reporting on the progress of the IT project using proper communication
method
Progress reporting is considered as one of the important activities of project that
generally includes information not only about the status of the project as well as the money that
is used in order to carry out the project. In order to reflect the present progress report of mobile
app development project, to different project stakeholders by using different methods of
communication which are mainly elaborated below:
Email: The project manager emails the progress of the project to the team leaders in
order to reflect how the project is going. With the help of the status report that is sent by the
project manager, the team leaders can be able to know the current status of the project that

18
PROJECT MANAGEMENT
further helps them in understanding whether the project is on track or lagging behind
(Alizadehsalehi and Yitmen 2019). This information is provided to the team leaders so that they
can take proper action in order to bring back the entire project on track. The team leaders ask the
team members to properly work for handling the project work quite effectively.
Meetings: After getting the status report from the project manager, the team leaders
organize a meeting with the team members in order to discuss the present status of the project.
Meeting is further held for discussing ways with the help of which the issues that are associated
with the project gets delayed. Furthermore, the team leaders reflect reasons behind project
lagging and identify different types of steps with the help of which the entire project can be kept
on track. The team members increase their working schedule and works properly so that they
make the project on track so that the entire project gets completed successfully within the
assumed deadline.
Conference: It is identified that conference meeting was mainly arranged by the project
managers with the stakeholders that stays away from that place for reflecting the present status of
the project. With the help of conference meeting, the team members discuss the state of the
project and provides some recommendation with the help of which the project team can manage
the issue of project delay quite effectively (Scott and Pfahl 2017). Furthermore, the team
members who stays away from the team also takes proper initiative for managing the work
successfully so that the problem of delay can be effectively resolved. Moreover, they must work
more than their daily working hours in order to keep the entire project on track so that the project
budget does not get increased much as such situations can get out of control.

19
PROJECT MANAGEMENT
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