Project Management: Mobile App Notification System for Epidemics

This project management report focuses on the development of a mobile app for the Health Ministry of New Zealand to notify the public about epidemics. The project begins with a feasibility study comparing website and mobile app interfaces, concluding that a mobile app is the most suitable solution. It includes economic and technical feasibility analyses, a decision matrix, and a detailed project charter outlining goals, scope, stakeholders, milestones, budget, and risk assessments. The report then delves into project planning, including scope definition, work breakdown structure (WBS), scope control methods, cost profiles, and cost control techniques. It also addresses quality management principles and their impact on the project. The project's key deliverables include a mobile app with instant notification capabilities, accessible both online and offline, to ensure timely and effective communication during epidemic outbreaks. The report provides a comprehensive overview of the project management process, from initiation to planning, demonstrating the application of project management principles in a real-world scenario.

Running head: PROJECT MANAGEMENT
Development of notification system for notifying the patients about an epidemic
Name of the Student
Name of the university
Author’s Note

1
PROJECT MANAGEMENT
Executive summary
The main focus of the paper is on the Health Ministry of New Zealand that aims to identify
proper ways of notification to the public of New Zealand about the occurrence of an epidemic.
After undertaking proper feasibility analysis in this paper, it is identified that mobile app is the
most preferable interface for notifying the public. In addition to this, the paper also reflects on
the various strategies that manages cost, quality as well as scope of the project effectively.

2
PROJECT MANAGEMENT
Table of Contents
Overview of the project...................................................................................................................3
Task 1: Project Initiation.................................................................................................................4
1.1 Feasibility study of the project..............................................................................................4
1.2 Performing project selection model.....................................................................................10
1.3 Project charter......................................................................................................................11
Task 2: Project planning................................................................................................................15
2.1 Project scope, WBS as well as ways for controlling scope.................................................15
2.2 Cost profile for the cost and implementation of cost control technique..............................18
2.3 Implementation of quality management principles for analyzing its impact on the project23
Bibliography..................................................................................................................................25

3
PROJECT MANAGEMENT
Overview of the project
Manatū Hauora is the Health Ministry of New Zealand that aims to undertake proper
investigation about the ways which will be helpful in providing notification to the public about
the occurrence of epidemic. The investigation which will be conducted must be done
successfully by reading the website of Health Ministry as well as by researching a number of
articles for finding out if there was proper solution which could be adapted for providing quick
as well as effective notification system for the epidemic which was generally occurring in New
Zealand. Furthermore, it is found that the Health Ministry will accept a system which will be
adapted from different solutions. The notification system generally has two interfaces which will
include wither a website or a mobile app.
The paper mainly reflects on the project initiation document that analyzes the feasibility
study of both the interfaces for making sure whether the undertaken project is feasible or not.
The paper also uses proper selection model for identifying which of the option is correct.
Furthermore, the paper creates proper project charter for the project that mainly incorporates all
the details of the project. The project planning report generally includes information about
project scope, scope control technique, project cost profile as well as different types of cost
control techniques. Moreover, the paper elaborates various types of quality management
principles for showing the impact of the selected project.

4
PROJECT MANAGEMENT
Task 1: Project Initiation
1.1 Feasibility study of the project
Feasibility study of Website
Economic feasibility: The economic feasibility report that is provided helps in
showcasing that the website development project is feasible as the ROI of the project will be
around 0.7.
Project Cost-Benefit Analysis for website development
Analysis
Variables:
Discount
Rate Used
5.00
%
Annual
Benefits
$
80,00
0.00
Annual
Operational
Costs
$
35,00
0.00
One-Time
Development
Cost
$
50,00
0.00
Year of

5
PROJECT MANAGEMENT
Project
0 1 2 3 4 5
TOT
ALS
Economic
Benefit $0.00
$
80,000.0
0
$
80,000.0
0
$
80,000.
00
$
80,000.
00
$
80,000.0
0
Discount
Rate
1.000
0 0.9524 0.9070 0.8638 0.8227 0.7835
PV of
Benefits $0.00
$76,190.
48
$72,562.
36
$69,107
.01
$65,81
6.20
$62,682.
09
NPV of all
BENEFITS $0.00
$
76,190.4
8
$
1,48,752
.83
$
2,17,85
9.84
$
2,83,67
6.04
$
3,46,358
.13
$
3,46,3
58.13
One-Time
COSTS
$
(50,00
0.00)
Recurring
Costs $0.00
$
(35,000.
00)
$
(35,000.
00)
$
(35,000.
00)
$
(35,00
0.00)
$
(35,000.
00)

6
PROJECT MANAGEMENT
Discount
Rate
1.000
0 0.9524 0.9070 0.8638 0.8227 0.7835
PV of
Recurring
Costs $0.00
$
(33,333.
33)
$
(31,746.
03)
$
(30,234.
32)
$
(28,79
4.59)
$
(27,423.
42)
NPV of all
COSTS
$
(50,00
0.00)
$
(83,333.
33)
$
(1,15,07
9.37)
$
(1,45,31
3.68)
$
(1,74,1
08.27)
$
(2,01,53
1.68)
$(2,01
,531.6
8)
Overall NPV
$
1,44,8
26.45
Overall ROI
0.7186
Technical feasibility: In order to develop the website by the Health Ministry of New
Zealand, the present hardware and software are feasible as will be capable of running codes,
undertaking testing as well as implementation within time without creating any error (Kerzner,
2017).

7
PROJECT MANAGEMENT
Operational feasibility: The website which will be developed for provided notification
for the users are not considered as the appropriate selection as the users need to carry their laptop
wherever they go in order to get notification or they will get late update (Kerzner, 2019).
Furthermore, if the website is opened in phones then the users does not get proper screen to view
the updates properly and therefore the operational efficiency of website for providing notification
related with epidemic is not appropriate.
Feasibility of mobile app
Financial analysis: The cost benefit analysis that is undertaken assists in depicting that
the undertaken project is feasible as the ROI of the project is around 0.47.
Project Cost-Benefit Analysis by Health Ministry of New Zealand for mobile app
development
Analysis
Variables:
Discount
Rate Used
5.00
%
Annual
Benefits
$
75,00
0.00
Annual
Operational
Costs
$
40,00
0.00

8
PROJECT MANAGEMENT
One-Time
Development
Cost
$
47,00
0.00
Year of
Project
0 1 2 3 4 5
TOT
ALS
Economic
Benefit $0.00
$
75,000.0
0
$
75,000.0
0
$
75,000.
00
$
75,000.
00
$
75,000.0
0
Discount
Rate
1.000
0 0.9524 0.9070 0.8638 0.8227 0.7835
PV of
Benefits $0.00
$71,428.
57
$68,027.
21
$64,787
.82
$61,70
2.69
$58,764.
46
NPV of all
BENEFITS $0.00
$
71,428.5
7
$
1,39,455
.78
$
2,04,24
3.60
$
2,65,94
6.29
$
3,24,710
.75
$
3,24,7
10.75
One-Time
COSTS
$
(47,00
0.00)

9
PROJECT MANAGEMENT
Recurring
Costs $0.00
$
(40,000.
00)
$
(40,000.
00)
$
(40,000.
00)
$
(40,00
0.00)
$
(40,000.
00)
Discount
Rate
1.000
0 0.9524 0.9070 0.8638 0.8227 0.7835
PV of
Recurring
Costs $0.00
$
(38,095.
24)
$
(36,281.
18)
$
(34,553.
50)
$
(32,90
8.10)
$
(31,341.
05)
NPV of all
COSTS
$
(47,00
0.00)
$
(85,095.
24)
$
(1,21,37
6.42)
$
(1,55,92
9.92)
$
(1,88,8
38.02)
$
(2,20,17
9.07)
$(2,20
,179.0
7)
Overall NPV
$
1,04,5
31.68
Overall ROI
0.4748

10
PROJECT MANAGEMENT
Technical feasibility: The software as well as hardware that are mainly used for
developing the mobile app for the Health Ministry of New Zealand are capable of undertaking
the work of coding, deployment, implementation as well as testing successfully.
Operational feasibility: As the world is preferring smartphones and as smartphones can
be carried easily therefore, it will be one of the best options in order to provide notification about
the occurrence of the epidemic (Kerzner, 2017). Furthermore, mobile app can provide push up
notification instantly and further assists the public of New Zealand to access app both in the
online as well as offline mode.
1.2 Performing project selection model
Decision matrix is considered as one of the project selections models that helps in
comparing two different alternatives solutions in order to identify the best solution for the New
Zealand Health Ministry. The decision matrix is provided below:
Criteria Value Mobile app
development
Website from
development
Project value 20% 15% 15%
Instant access to
offline and online
mode
30% 30% 20%
Push notification 30% 25% 10%
Feasibility 20% 15% 15%
Total 100% 90% 60%
Rank 1st rank 2nd rank

11
PROJECT MANAGEMENT
It is analyzed from the entire paper that mobile app development is the best interface that
is mainly needed by the Health Ministry of New Zealand in order to provide update about the
epidemic to the public. Furthermore, the mobile app is considered to be appropriate as it can be
able to provide instant push notifications to the public. Furthermore, the mobile app can be
accessed in both the offline as well as online mode successfully whereas website cannot be.
1.3 Project charter
Project background
The paper mainly reflects on the Health Ministry of New Zealand that mainly aims to
find proper notification system in order to update the public of New Zealand about the epidemic
that occurs. For undertaking this step, the organization wants to review the website of Health
Ministry as well as a number of journal articles for getting proper method of notifying the public.
After undertaking proper feasibility analysis as well as project selection model, it is analyzed that
mobile app is much more appropriate in compare to the website for providing notification to the
New Zealanders. Furthermore, mobile app is analyzed to be quite appropriate as with the help of
mobile app proper notification can be provided to the public whether they have proper facility of
internet or not. Ina addition to this, mobile app helps in providing proper push notification so that
the public get instant information about the epidemic that occurs.
Goals of the project
The project goals include:
 Development of mobile app for notifying the stakeholders about the occurrence of
epidemic