Comprehensive Overview of Project Management Techniques and Frameworks

The essay delves into multiple facets of project management by discussing planning and control techniques as outlined by Burke (2013) and exploring the Individual Competence Baseline for project management set by the International Project Management Association (2015). It investigates risk management methodologies pertinent to small firms, referencing Marcelino-Sádaba et al. (2014), while addressing action research projects with insights from McNiff (2016). Furthermore, it examines critical chain project management as proposed by Leach (2014) and the value of project management performance in relation to success as studied by Mir & Pinnington (2014). The legislative and regulatory context, including work health and safety requirements, is explored through Larson & Gray's (2013) framework. This comprehensive overview aims to enhance understanding of effective project management practices within varied organizational settings.

Running head: UNDERTAKE PROJECT WORK 1
Undertake project work
Name:
Institution Affiliation:

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Assessment 1
Case study
Scope of the project
This project is being undertaken to enter a new cooperate fitness market for the Bounce fitness
company. The organization has encounter a lot of competition from the other fitness company
and the number of their clients has reduced significantly (Bell, 2014). The company intends to
implement new strategy in order to have a competitive advantage over the other rivals. Seeking
to pursue the corporate fitness market to enable extend their corporate client will be a good
strategy.
Stakeholders of the project
The stakeholders of project are highlighted as follows based on the roles they will play in the
project in the table below.
Stakeholders Name Roles
Project manager John Smith To be response for the overall
supervision of the project.
supervisor martin Parker Responsible for oversee the project.
Employee Gordwin Peter Contributing towards the project.

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Responsibilities allocated to the project manager
The project manager duties are as follows;
• Recruit the best suited team.
• Motivate and lead the team
• Control the finances
• Respond to the change
Communication obligations. In case one need to be a good project manager, you ought to be well
developed communication skills.
Reporting relationship to implement the project
It takes a lot of the roles and responsibilities in delivering of this project. There are a lot of roles
which needs to be filled such as the customer liaison, administrative and planning roles. The
success of this project will depend on the ability to determine, assign as well as allocate on the
varied roles and responsibilities (Bell, 2014). Another way to establish the relationship during
the implementation is to encourage the community in establishing the partnerships in all the
phases of the project. Moreover, it will be important to encourage the participation to all.
Organization current operations, business and strategic plans
The current operation of the organization has been offering the fitness services to the clients
from all end. The pricing of the services has been moderate to cater on all the needs of the
clients. The strategic plan of the organization has been to offer quality services better than the
competitors (Nicholas & Steyn, 2017). The organization currently has implemented programs for
every group of individuals from the young to the old people. They have enabled every group to
get into the program and set their own schedule. This strategic plan will be aligned to the

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organization objective to venture and focus to the corporate clients which the organization
intends to do to get the new client.
Project alignment with the organization mission, goals, objectives and operations
This project is aligned in the vision and mission of the organization in different perspective. The
project is aimed to expand the role of the premiere provider of the wellness integrated services.
The project will be able to build the trust with the clients whereby it will be development of a
comprehensive programs and services which are in line with the needs of the clients (Preece,
2014). In regards to quality the project will provide high standards of quality to the corporate
clients. This has been aligned with the mission of the organization in regards to the quality
perspective.
Available resources required to undertake the project
The company will get goodwill in the market to enable them raise income that will be used to
acquire new infrastructures that will be used in this new program (Leach, 2014). The company
has also experienced employees who will provide better services to the client. This will help
attract more customers.
Development of the project plan
Project management tools
The tools which is used in this project plan is Gantt chart which will be used to track the tasks
across the time (Bell, 2014). The other tool that will be used is the work breakdown structure. It
will break the deliverables down into manageable work packages which could be scheduled,
costed and have individuals assigned to them.

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Project deliverables
The deliverable of this project is the internal and the external stakeholders. The internal
stakeholders are the employees (Bell, 2014). The employees will produce a marketing plan
which will be used to market to the corporate clients who are the external stakeholders in the
project.
Work breakdown
The WBS will serve as the coordinating medium to secure buy in from the stakeholders,
supervisors and the team members (Preece, 2014). The WBS will provide visibility to significant
efforts and foster the clear ownerships by the managers as well as supervisors (Bell, 2014). This
project will be subdivided into various smaller project deliverables which will become more
manageable. In this project it will be broken to smaller components.
Budget
The budget which has been set to carry thing project is one fifty thousand dollars. This money
will used for buying of the new fitness equipment which will be used by the corporate clients
(Bell, 2014). Additionally, it will be used for the advertisement purposes so as to reach the
corporate clients.
Timelines
Mandatory tasks Target date
Approval of the charter 31/1/2017
Project plan completion 1/3/2017
Approval of project plan 15/3/2017
Selection of project team 31/3/2017

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Execution started 1/4/2017
Execution completed 25/11/2017
Closing 31/12/2017
Communication plan
Plan communication is the process of determing the project stakeholders information needs as
well as determining the communication approach.
Stakeholder Information given to the stakeholder
Judd Ashley’s Monthly progress of the project
The performance of the project.
Information relating to the risk involved in the
project.
A.G supplier Project performance
Information relating to risks involved in the
project.
Planning
The planning comprise of the processes that are performed in order to establish the total scope,
and the development of the course of action which is required to attain the objectives. The
project is expected to start in Jan 2018 with a duration of one year. This will be communicated to
the stakeholders involved in the project.

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Implementation
The stakeholders involved in the project will look at the project and hand over the project to the
members involved to implement the project.
Review
In this stage the sponsors are responsible to review all the requirement which have been
proposed in the project by the shareholders and make all the changes which are required before
the project begin (Edwards & Springate, 2015).
Risk management plan
The risk management plan is part of the overall project plan. The risk management matrix
document the following component for the plan.
Risk and consequences: This will entails brainstorming risks before the project has been
commences. The risk management plan moves through the lifecycle. The plan will address the
risk associated to the project.
Probability: There will be a table which will contain the probability of the risks which will occur.
This will be in terms of the percentage.
Impact: The plan will also comprise of the impact of the project in case the risk occurs. The plan
will have a scale which will be appropriate to the plan.
Priority: The probability will give the impact of the idea of the priority of the risk. The higher
priority items will be mitigated and planned before a lower priority items.
Mitigation response: there is a brief overview of the mitigation steps to eliminate or even
reduced the risk.

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Based on the WHS risk management will address the hazards in the organization in the following
ways. One way will be through identifying any foreseeable hazard. Anything which has the
potential to harm anyone such as the machinery will be identified (Burke, 2013). There will be
risk assessment from the hazards; this will be through finding how significant the risk cause the
injury. There will be also elimination of the hazard, control of the risk and implementation of the
strategies for eliminating or controlling the hazard.
Assessment 2
How project manager provide support to team members
 The project manager ensures that team member are not only assigned tasks which
matches their skills but he is able to push them to their boundaries through giving them
tasks which are beyond the team members (Edwards & Springate, 2015).
 The project manager set the expectations of the team during the project initiation phases.
 The project manager offers feedback at the regular intervals and not at the end of the
project.
 The project manager recommend the team member who have exceeded expectation on
the project to the fellow manager such as recognition across the boundaries of the project.
Financial recordkeeping associated with the project.
The management of the financial recordkeeping is important activity which makes it possible to
handle and at the same time use project documentation in ways which ensures there is a smooth
capture of the document and papers by the senior team members. The project managers is able to
control the document flows throughout the project lifecycle. This has been possible since they
are part of the management (Mir & Pinnington, 2014). The project manager ensures that every

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document or the file has been designed properly, secured, stored and archived. The manager
keep the records up to date and relevant.
Ensures transition of the staff involved in the project
The transition of the staff can be challenging for the project managers especially the one
involved in the project (Burke, 2013). To make the transition a success, the project manager does
the following.
Reviews the project kick off presentation decks. This offers an excellent orientation to the
incoming staff on the goals, scope, objectives and the major variables of the project.
Providing project schedule deep dive (Burke, 2013). The project manager review the project
schedule, which is critical milestones, and the core sections of the project schedule which is
important aspects when it comes to supporting to the transition.
Review project outcomes
The project manager reviews the outcomes of the project in the following ways; one is they
conduct the gap analysis, determing whether the project goals were achieved (Burke, 2013).
Additionally, the project managers determine the satisfaction of the stakeholders and identify the
lessons which have been learnt in a given project and even the previous ones.
Involves team members in project review
The project manager can involve the team members in the project review by having them to have
the review points. They make sure that the plan have the reviews in so that the team does not get
involved in the various stages. The project managers ensures that there is collaboration between

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the team. Additionally, they make sure that the project plan and the cost are budgeted as early as
possible.
Document and report the project outcome
The role of the project manager is to manage the unexpected. The concern in regards to planning
by its very nature has been designed to mitigate as well as manage all the unexpected (McNiff,
2016). As a project managers they agree with the fact that the project document usually play
central role in the strategically developing the possible plan and an effective communication
progress. The project manager produce various types of document to facilitate the planning,
tracking as well as reporting of the project (McNiff, 2016). The document usually varies from
feasibility studies, financial plans and the project plan. The project document are managed by the
project manager who are the driving forces behind the success of the project.
Assessment 3
1. Examples of project management tools and how they contribute to the project.
Gantt tool. This is a project management bar chart that is used to track the tasks across time.
It has been used to track both the time and interdependencies between the various tasks.
Logic network: This indicates the sequence of the activities in the project over time. It
highlights activity logically precedes or follows another activity (Schwalbe, 2015). It can be
utilized to identify the milestones as well as the critical path of the project (Marcelino-Sádaba
etl. 2014).
Pert chart: This is a model for the project management that is utilized to examine the tasks
which are involved with finishing a certain project (Steyn. etl, 2016). This entails the time

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that is required to complete each task and identify minimum time needed to complete the
whole project.
2. Examples of available software application used for project management.
a. Microsoft project: This is one of the most packages and it is capable of provide a web
interface in addition to deep office.
b. Matchware Mindview: This really is a simple to use spreadsheet layout , its mind map
option generally let one see project in visuals.
c. Project Kickstart: This an easy to use project management package which combines
with the functions for example PowerPoint, Excel, word and Microsoft project.
3. Common standards in the project management industry to maintain schedules.
 The common standards are PMOK, Prince2 and HERMES.
4. How to create project methodology.
When creating the project management methodology, it is important to frame it with at least
key strategies for the quality management, configuration management, change management,
as well as the risk management (Gido, Clements & Clements, 2014). Each of these strategic
areas should be well defined and at the same time approved standards in place to govern the
project activities which typically take place at the organizational level. The standards will be
accompanied by more detailed manual, which summarizes the principles as well as approach
for the staff members (Gido, Clements & Clements, 2014). The manual usually highlights
how to implement the high level strategies from the standards.
5. Internal and external types of document and other sources of information used to
define parameter of a project.

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Internal document.
 Project charter
 Statement of work
 Project management plan
 Budget
External document
 Action log
 The business case
 Status reports
 Risk register
6. Processes for identifying and managing risk in a project.
There are various method used in identifying and managing of the risk they are follows;
Risk screening
Following the preliminary risk identification phase, the director of the project have to have a
functioning list of the risks that have been recognized as the elements which have an effect
on the project (Martinelli & Milosevic, 2016). Out of this list the project director have to
differentiate those which appears minor and will not require attention from those which
require the follow up.
Multivariate statistical models

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This model is resulting from the historical data. Additionally it is considered the regression
analysis. The method would not depend on the subjective probability distributions elicited
from the project advocates.
Sensitivity analysis
This method is highly desirable in identification of the risk. This method may be used to
determine the variable that has the highest effects on the risk. It could be used to ascertain the
decisions which the managers need to make to get the results that are desired or even how to
avoid the undesired results.
Project stimulations
This is the simulation that are enacted on the operations, which the project manager use to
perform the activities of the project in the virtual environment before they begin to undertake
them.
7. Legislative and regulatory context of organization in relation to project work, include
work health and safety requirement.
On the legislative and the regulatory, there are laws which have been set to ensure that the
organizations as well as individuals could meet the minimum standard of care to be able to
make sure that their activities will not lead to the harm or perhaps loss to the others. In the
event of breaches it can result to fines or even the jail (Larsonm & Gray, 2013).
The requirement of the work health and safety requirement plan will entails the development
of the policy aimed to improve the work health and safety and workers compensation
arrangement (International Project Management Association, 2015). The organization will

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need to meet the WHS requirement which are set out in the acts and the regulations in its
territory. The regulations which are set will meet the specific hazards and risks such as the
noise and the manual handling. The organization set out the licenses that are needed for
various activities.

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References
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Education (UK).
Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA.
Edwards, C. P., & Springate, K. (2015). Inviting children into project work.
Gido, J., Clements, J., & Clements, J. (2014). Successful project management. Nelson Education.
International Project Management Association. (2015). Individual competence baseline for
project, programme & portfolio management. Netherlands: International Project
Management Association.
Larson, E. W., & Gray, C. (2013). Project Management: The Managerial Process with MS
Project. McGraw-Hill.
Leach, L. P. (2014). Critical chain project management. Artech House.
Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A. M. E., & Villanueva, P. (2014). Project
risk management methodology for small firms. International Journal of Project
Management, 32(2), 327-340.
Martinelli, R. J., & Milosevic, D. Z. (2016). Project management toolbox: tools and techniques
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McNiff, J. (2016). You and your action research project. Routledge.
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management, 32(2), 202-217.
Nicholas, J. M., & Steyn, H. (2017). Project management for engineering, business and
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