Project Planning Report: Trade Show for More Control UK Ltd Company

This project planning report analyzes a trade show initiative for More Control UK Ltd, a UK-based firm providing automation support services. The report details the business case for the trade show, emphasizing its role in showcasing the company's latest innovations in warehouse automation and logistics. It assesses potential risks and benefits, including an estimated ROI of 66.66%. The project plan outlines milestones, a critical path of 14 days, and project objectives such as increasing the customer base and sales. The report also identifies key stakeholders, including owners, project managers, suppliers, and staff members, and presents a work breakdown structure. The reflection section, based on Kolb's learning cycle, highlights the researcher's development of communication, numeracy, and ICT skills during the project. The report concludes that participating in the trade show would be beneficial for More Control UK Ltd.

Project Planning Report

Abstract
The project management planning is consist of five stages and this help to deliver the
project in better manner. The present study provide a deep understanding of the project planning
information related to trade show and describe the opportunity which company gain through this,
as trade show are essential for the business to expand its network and also reach range of
customers and in the same way More Control UK Ltd also uses the same because it provide
range of new opportunity to a firm.

Table of Contents
Abstract............................................................................................................................................2
INTRODUCTION...........................................................................................................................1
PART 1............................................................................................................................................1
Business case...............................................................................................................................1
Analysis and benefits of trade shows..........................................................................................1
Potential ROI (Return on investment).........................................................................................2
Project plan..................................................................................................................................3
Project objectives........................................................................................................................4
Types of investment....................................................................................................................4
Potential project stakeholders.....................................................................................................5
Work Break down structure........................................................................................................5
CONCLUSION................................................................................................................................6
PART 2............................................................................................................................................6
Reflection....................................................................................................................................6
REFERENCES................................................................................................................................9
Appendix........................................................................................................................................10

INTRODUCTION
Project management is activity of initiating, executing, controlling and closure of a work
in order to accomplish the goals and meet the success criteria as well. The current report is based
upon the case study of More Control UK Ltd which is a leading firm in Milton Keynes, UK who
provide support service for all the automation requirement. Also, report will develop a project
management plan for More Control UK Ltd In which trade show is exhibited that provide an
opportunity for a business to show the latest innovation for attracting new customers and
suppliers. In 1st part of the Report also determine the benefits of a trade show and also analyze
the stakeholders who may influence and contribute a project. In second, report will provide a
self reflection report in which researcher share their experience.
PART 1
Business case
More Control UK Ltd work closely with other firms in order to design and build the
machines timely at effective manner. Therefore, in the era of digitalization, company also uses
new and advance tools and techniques in order to meet the demand of customers. That is why,
the management is planning to provide innovative products in Trade show where company
demonstrate that it provides software and technological solutions for the warehouse automation
and logistics during the last week of August 2020. The main objective o a firm is to provide
range of innovative products by using advance technology that helps to manage warehousing
solutions (Delgado and et.al., 2018). As company is serving at world level and it make sure that
it provide 24 by 7 technical support and especially their peak time.
Moreover, the trade show will provide organization an opportunity to offer range of
innovative products related to their products and services and also collect their views so that it
will be assist to get feedback before launching the events. Hence, by offering variety of products
to the customers will help to generate new deals and also assist to increase overall revenue of the
firm. As quote company is already believe that providing Robotics, vision system, sensor, safety
system design will provide an opportunity to every other company to use advance technology
and stay ahead in the competition as well.
Analysis and benefits of trade shows
Risk:
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As per the given scenario, it is clear that More Control UK Ltd conduct a trade show for
their customers in order to let other know to use the software and technological solution for their
warehouse automation and logistics. During this, company may face different types of risk that
may affect the overall project and delay it as well (Chen, Kang and Lee, 2017). Such that,
fluctuation in budget is consider the biggest risk for the company because it may lead to affect
the financial planning of the organization and also consume lot of time to preparation as well.
Ton the other side, choosing wrong exhibitor for the participating in a trade show will also
affect the image of a firm and not only this, it also affect the buying decision of a customer as
well. Also, not meet the specific deadline for every assigned task is also consider another risk for
the company and that is why, there is a need to take steps for an effective planning (Graham and
Walton, 2018).
Benefits for an organization
More Control UK Ltd make a contract with Reed Exhibitions which is a highly trusted
platform and also organize range of trade shows too. Thus, by contracting with this, More
Control UK Ltd will easily expand their network and as a result, it will help to enhance their
overall sales. Reed Exhibition also offer training to their staff members to present the products in
front of customers (Heagney, 2016) This benefits assist help to study in competitors and as a
result, it generate an opportunity for the company to attract new customers and suppliers.
Through this, company gain an opportunity for the exhibitor organization in order to share their
experience and expertise with new customers in order to manage the relations. As company
provide new technological products to other company and through this trade show, it promote
their own products. Thus, through this, company sustain a brand image and also able to stay
ahead in the competition by attracting their competitor (Meredith, Mantel Jr and Shafer, 2017).
Lastly, the estimated sales of a company is £3500 in this trade show.
Potential ROI (Return on investment)
ROI helps to evaluate the ratio of investment cost and for More Control UK Ltd, it is as
mention below:
Estimated sales = £3500
Cost of investment = £3000 + £6000 for two day= £9000
Net profit = £6000
Total Investment = £9000
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ROI= Net profit / total investment *100
ROI= £6000/ £9000*100= 66.66%
Thus, the expected rate of return for a trade show for More Control UK ltd is 66.66% and thus it
is clearly reflected the positive ROI and thus, it is beneficial for the company.
Project plan
Milestones
For completing the project, project manager require around £1.5 million amount which includes
registration, transportation and documentation charges. Moreover, project manager also
communicate all the key point to their stakeholder so that it will easy for the completing the
project in better manner (Dickerson and et.al., 2016). Thus, the gantt chart of this plan Is as
mention below:
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Critical path
As per the diagram, the critical path of the project is 14 days and it is the shortest day through
which the plan is completed and as a result, it will help the business to meet the define the define
aim and objectives in specified timeline.
Project objectives
 To enhance the customer base by 10% at the end of 2020
 To increase 20% sales by the end of March 2020
 To sustain the brand image at international level at the end of a year.
Types of investment
More Control UK ltd chooses Alternative and complex product and product insurance in
order to maintain effectiveness o a product. This type of investment actually support the
companies by providing lower credit and have high risk as compared to traditional investment.
As company may faces numerous issues and that is why, there is a need to invest. It is so
because it will help the business to protect from a damage during transportation (Newton, 2016).
Moreover, using this insurance technique, More Control UK Ltd also free from any damage and
as a result, they lead their trade show in successful manner.
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Potential project stakeholders
In order to run the trade show in better manner, it is quite essential to take participation
of each stakeholders because they also provide their views which in turn assist to successfully
lead the overall trade show in effective manner. Thus, the key stakeholders are as mention
below:
Owner: They are sponsor of the entire trade show and also provide an approval for every
task present by project manager. Moreover, it is also refer as a project sponsor because raise
fund for the plan and also make sure that there is a proper handling of a team (Papke-Shields and
Boyer-Wright 2017). The owner also provide enough information to the project manager and
also provide sufficient budget as well
Project Manager: One of the important key stakeholders who is responsible for running
the entire project . Also, the project manager communicate all the important things to their team
members in order to make sure that all the objectives of More Control UK Ltd are met.
Suppliers: Basically they will help in transportation of a goods during trade show and
also sure that all the things are safely handled without any cause or harm.
Staff members: Another key important stakeholders who actually manage entire
activities and also by getting training from Reed exhibition they present the work in front of
customers (Nicholas and Steyn, 2017). The staff members also coordinate with project manager
and share their views for nay changes during a trade show.
Work Break down structure
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CONCLUSION
By summing up above, it has been concluded that participation in trade who will be more
beneficial for More Control UK Ltd because it provide an opportunity to attract range of
customers. Report also concluded that it will take …. days and ROI is 66.66% which is positive.
Also, report concluded different benefits and risk when company participate in a trade show but
it will be positive sign for the company to participate innovative products.
PART 2
Reflection
By using kolbs learning cycle model, researcher reflect the key skills which they
generate while doing this research. The model describe four stages through which researcher
may easily share their experience i.e. Concrete experience, reflective observation, Abstract
conceptualization and Active experimentation. Thus, it is as mention below:
When I perform this project, I am not sure that whether I perform the work in better
manner or not because it was the first project I did and earlier I only have a practical knowledge
with regards to the project management. But now, I have to apply all my theoretical knowledge
into practical one. Therefore, I was so excited and also make a team of three person where we
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can share views and generate new ideas in order to perform the task in better manner. Also,
while performing this activity, I come to realize that I gain enough knowledge related to project
management such that it is consist of five key activities i.e. planning, implementing, monitoring,
controlling and closing and we all use this stages in order to deliver the project in better manner.
(Li and et.al., 2019)
During the project, I come to realize that I gain communication skill because earlier I
am not able to share my views in front of other, though I posses a strong written communication
skill. But while performing this task and we work in a team and that is why, everyone have to
share their views and knowledge to deliver the project in better mode. That is why, I start work
on this and for that I involve myself within a classroom discussion and also start giving
presentation on the topic. Therefore, I come to realize that I enhance my oral communication
skill and now I am able to share my perception and views to my team members.
On the other side, I also develop my numeracy skills while performing this task because
when I was working on Return on Investment task, I come to realize that now I am able to
present the data and statistics in more better manner as compared to past. Earlier, I feel hesitate
whenever I deal with any data and statistics but with the help of my team members, I come to
realize that I gain this skill and this in turn assist me to perform future project in well manner as
well (Langbehn and et.al., 2017).
Apart from this, I also examine that I develop my ICT skill because during the project,
use Microsoft Office programs where I use MS project In order to perform Gantt Chart and
WBS for the trade show. This in turn assist me to gain knowledge and raise my existing skills as
well. Therefore, I realize that in my past project, I cannot perform this task that is why, I do not
have such knowledge. But using this techniques I analyzed that I can easily manage the work
and it also did not consumer much time in order to generate the best results. Hence, using my
ICT skill I meet my define target and complete the entire project in specified deadline as well.
Along with this, I also realize that I gain problem solving skills while performing this
task and also analyzed that I enhance my research skills during this project. It is so because
earlier I did not have enough knowledge related to project management and during research, I
come to analyze that by gathering enough information and I always ready to sort out the problem
of my team members whenever they face any issue. Also, I realized that earlier I usually take
enough time to distinguish between right and wrong thing but while conducting this research, I
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come to realize that I am able to take decision and also have deep understanding in relation to
solve any specific problem.
Lastly, I analyzed that now I am able to work in a team because the project helps me to
understand how important is to work with others because it help me to learn new things and
working with other help me to enhance my collaboration and coordination skills which in turn
assist me to gain knowledge. I also realized that working in a team is more beneficial as
compared to working individually and that is why in future I always prefer to work in a team so
that we all share our experience with other and also solve each other problem as well.
Also, there are many situations where I realized that I raise enough knowledge and skill
but in the same time, I also face lot of issues. At that time, my team members support me and
always motivate me to perform the work in better manner so that it realize me the importance of
working in a group is more important as compared to individual. On the other side, I further
observe that using the advance technologies such that MS project will assist me to enhance
knowledge which will also be used in my future products. Apart from this, I realized that when I
perform this project, I also manage my entire time schedule because at initial stage I make
planning and distributed the entire work with a specified deadline. Also, I set some standards in
order meet the define task to their deadline that helps to me to deliver the project in better
manner. Thus, it clearly reflected that I generate my overall strategic planning skills that will
also assist in my future project as well.
Lastly, I can say that I gain enough knowledge related to project management and also
realize that I enhance my current knowledge as well. Further, It is also analyzed that while
conducting this research, I face different issues with regards to oral communication but in the
same time, I immediately make planning in order to recover the issue so that it did not cause any
negative impact upon my project. In this way, I make sure that I perform in a group and also
make sure that I help my colleagues whenever they face any issue in order to solve the issue. In
this working in a team will assist me to enhance the overall knowledge and the chances of
delivery the project in well manner is also increases.
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REFERENCES
Books and Journals
Chen, H. H., Kang, H. Y. and Lee, A. H., 2017. A project management plan to reach sustainable
competitive advantage for a photovoltaic (PV) manufacturer. Sustainability.9(9). p.1496.
Delgado, L. and et.al., 2018. Domino D1. 1-Project Management Plan.
Dickerson, C.L. and et.al., 2016. Work zone management in the district of Columbia: deploying
a citywide transportation management plan and work zone project management
system. Transportation Research Record.2554(1). pp.37-45.
Graham, E. and Walton, H., 2018. Theological reflection: methods. scm Press.
Heagney, J., 2016. Fundamentals of project management. Amacom.
Langbehn, J. and et.al., 2017. Reflection-symmetric second-order topological insulators and
superconductors. Physical review letters.119(24). p.246401.
Li, Y. and et.al., 2019. Reflection phase dispersion editing generates wideband invisible acoustic
Huygens's metasurface. The Journal of the Acoustical Society of America.146(1). pp.166-
171.
Meredith, J. R., Mantel Jr, S .J. and Shafer, S. M., 2017. Project management: a managerial
approach. John Wiley & Sons.
Newton, R., 2016. Project Management Step by Step: How to plan and manage a highly
successful project. Pearson UK.
Nicholas, J. M. and Steyn, H., 2017. Project management for engineering, business and
technology. Taylor & Francis.
Papke-Shields, K. E. and Boyer-Wright, K. M., 2017. Strategic planning characteristics applied
to project management. International Journal of Project Management, 35(2), pp.169-179.
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Appendix
Task
Mode Task Name Duration Start Finish Predecessors
1 Planning stage 8 days Thu 3/19/20 Mon 3/30/20
1.1 Determine the key
requirement 3 days Thu 3/19/20 Mon 3/23/20
1.2 development of draft 3 days Tue 3/24/20 Thu 3/26/20 2
1.3 Meet with stakeholder 2 days Fri 3/27/20 Mon 3/30/20 2,3
2 Implementation stage 8 days Thu 3/19/20 Mon 3/30/20
2.1 Sending email to
customers and prospect 3 days Tue 3/31/20 Thu 4/2/20 4
2.2 communicate with other
stakeholder 1 day Fri 4/3/20 Fri 4/3/20 4,6
2.3 booking and
transportation 2 days Fri 3/27/20 Mon 3/30/20 2,3
2.4 Making resource
planning 2 days Mon 4/6/20 Tue 4/7/20 7
3 Budget 3 days Thu 3/19/20 Mon 3/23/20
3.1 Estimating the cost 1 day Wed 4/8/20 Wed 4/8/20 9
3.2 Allocation of financial
resource 2 days Thu 4/9/20 Fri 4/10/20 11
4 Monitoring 4 days Thu 3/19/20 Tue 3/24/20
4.1 Risk management 2 days Mon 4/13/20 Tue 4/14/20 11,12
4.2 Make changes after
mitigating risk strategy 2 days Wed 4/15/20 Thu 4/16/20 14
5 Closing 2 days Thu 3/19/20 Fri 3/20/20
5.1 Proper documentation 1 day Fri 4/17/20 Fri 4/17/20 15
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5.2 Project closure 1 day Mon 4/20/20 Mon 4/20/20 15,17
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