CNA613: Project Plan for MSRAT Education for Mental Health Nurses

This project plan details the development and implementation of an education program for nurses (registered, enrolled, new graduates, and new staff) working in acute mental health settings. The primary goal is to educate and promote the use of the Modified Suicide Risk Assessment Tool (MSRAT) to improve patient care and reduce suicide risk. The plan includes an executive summary, project overview (title, background, problem statement, goals, objectives, outcomes, deliverables, exclusions, assumptions, and constraints), scope and time management plans (WBS and activities), communications and stakeholder management plans, project management office structure and human resources plan, budget/cost management plan, risk management plan, quality plan, and project closure and outcome realization sections. The project utilizes a waterfall methodology for the work breakdown structure and includes detailed schedules, budget allocations, and risk assessments. The ultimate aim is to equip nurses with the necessary skills and knowledge to effectively assess and manage suicide risk in mental health patients, improving patient outcomes.

Development and Delivery of an Education
Package to Nurses (Registered nurses, Enrolled
Nurses, New Graduate Nurses and New Staff)
Working in the Acute Mental Health Setting, to
Educate and Promote Use of the Modified
Suicide Risk Assessment Tool (MSRAT)
Project Plan
Your Organisation
(including Department if applicable)
Version as at 30 August 2024
Version Date By whom
v 1.0 PLEASE FILL PLEASE FILL
PLEASE FILL PLEASE FILL
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Complete the table above
Acknowledgements
The contribution of the following individuals in preparing this document is gratefully
acknowledged:
List all contributors/reviewers/developers who may have assisted you in the development of this
project plan. NB: Don’t acknowledge yourself.
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses, New
Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and Promote
Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
Page 1 of 25

DOCUMENT ACCEPTANCE and RELEASE NOTICE
This is release is version v 1.0 of the Development and Delivery of an Education Package to
Nurses (Registered nurses, Enrolled Nurses, New Graduate Nurses and New Staff) Working in
the Acute Mental Health Setting, to Educate and Promote Use of the Modified Suicide Risk
Assessment Tool (MSRAT) Project Management Plan.
The Project Plan is a managed document. For identification of amendments, each page contains
a release number and a page number. Changes will only be issued as a complete replacement
document. Recipients should remove superseded versions from circulation. This document is
authorised for release once all signatures have been obtained.
Complete the version control below
PREPARED: DATE:___/___/___
(for acceptance) (Your Name, Development and Delivery of an Education Package to
Nurses (Registered nurses, Enrolled Nurses, New Graduate Nurses and New Staff) Working in
the Acute Mental Health Setting, to Educate and Promote Use of the Modified Suicide Risk
Assessment Tool (MSRAT) Project Manager)
ACCEPTED: DATE:___/___/___
(for release) (Project Sponsor, name, title)
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses, New
Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and Promote
Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
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Table of Contents
1. Executive Summary...........................................................................................................4
2. Overview...........................................................................................................................5
2.1. Project Title...............................................................................................................5
2.2. Project Background...................................................................................................5
2.3. Project Problem Statement & Project Goal...............................................................5
2.4. Objective(s)...............................................................................................................5
2.5. Outcome(s)...............................................................................................................6
2.6. Output(s) (Deliverables)............................................................................................6
2.7. Exclusions..................................................................................................................6
2.8. Assumptions and Constraints....................................................................................6
3. Scope & Time Management Plans.....................................................................................6
3.1. Methodology of Work Breakdown Structure (WBS) and Activities...........................6
4. Communications & Stakeholder Management Plans.......................................................11
4.1. Summary & Introduction.........................................................................................11
4.2. Communications Management Plan.......................................................................14
4.3. Reporting Requirements.........................................................................................14
5. Project Management Office Structure & Human Resources Plan.....................................15
5.1. Project Organisational Structure.............................................................................15
5.2. Human Resources Management Plan.....................................................................16
6. Budget/Cost Management Plan.......................................................................................16
6.1. Introduction............................................................................................................16
6.2. Project Budget and Cost Plan..................................................................................17
7. Risk Management Plan....................................................................................................21
7.1. Introduction............................................................................................................21
7.2. Risk Categories........................................................................................................21
7.3. A Basic Risk Register................................................................................................23
8. Quality Plan.....................................................................................................................24
8.1. Quality Management Plan.......................................................................................24
9. Project Closure & Outcome Realisation...........................................................................24
10. Bibliography....................................................................................................................25
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses, New
Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and Promote
Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
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PROJECT MANAGEMENT FOR HEALTHCARE PROFESSIONALS
1. Executive Summary
This project is based on the development and delivery of an education to the nurses who are
working in mental hospitals. It has been often seen that people who suffer from extreme
mental states commit suicide being unable to handle their mental pressure. This project
aims to deliver a suitable education program that will train the nurses handle mental patents
and also effectively use the Modified Suicide Risk Assessment Tool (MSRAT) for determining
whether the patient has suicidal tendency or not. The main attributes of the project that
need to be considered are as follows.
 The main problem that will be addressed by the project is the frequent suicide of the
patients who are associated with the mental hospitals. Hence, the goal of this
project is to train and educate these nurses so that they handle the patients
effectively to reduce harm to the patients including suiciden.
 The project idea was generated when an online report was published where it was
found the nurses in most mental hospitals are not trained enough to handle the
mental patients as well as the acute mental stress that occurs throughout the shift
hours of the nurses.
 This project will deliver a training program for the nurses and will also promote the
use of the Modified Suicide Risk Assessment Tool (MSRAT) in acute mental settings.
 The project will be sponsored by Australian Healthcare and Hospitals Association
who will also monitor the outcome of the project before funding for the future
projects.
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses,
New Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and
Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
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PROJECT MANAGEMENT FOR HEALTHCARE PROFESSIONALS
2. Overview
This project emphasizes on the development of a suitable education program for these
nurses along with the development of the timeline, budget, risk analysis and others that are
integral parts of this project. Additionally, this project is also aimed to prepare a plan for
promoting the use of Modified Suicide Risk Assessment Tool (MSRAT) in the mental hospitals
for assessing the patients from time to time.
2.1. Project Title
Developing and delivering education Program to Nurses (Registered nurses, Enrolled nurses,
new graduate nurses and new staff) working in the acute mental health setting, to educate
and promote use of the modified suicide risk assessment tool (MSRAT).
2.2. Project Background
This project is based on the delivery of a suitable education program for the nurses who are
deployed in the mental hospitals for handling of the mentally sick patients. It has become a
very regular incident that the nurses get intense mental pressure during handling the
patients while also many patients commit suicide after ultimately failing to cope with the
mental stress. It has been identified that the reason for which these issues mainly arise due
to lack of proper education of the nurses regarding the handling of the mental patients.
These nurses are only formally trained for handling normal patients and then posted in
mental hospitals without any special training. These nurses do not have sufficient knowledge
of the MSRAT, a tool that can help to assess the mental states of the patients.
2.3. Project Problem Statement & Project Goal
The problem statement is as follows.
Many nurses deployed in mental hospitals do not have any special education regarding the
handling of the mental patients and with time, they get mentally stressed and on the other
hand, without proper supervision, the patients also harm themselves or even commit
suicide.
The goal of the project is to provide special education to the nurses for handling the mental
pressure at the hospitals and also promote the use of Modified Suicide Risk Assessment Tool
(MSRAT).
2.4. Objective(s)
The objectives of the project are as follows.
 To develop an appropriate education program for the mental hospital nurses
 To promote the use of Modified Suicide Risk Assessment Tool (MSRAT) for assessing
the conditions of the patients
 To prepare the nurses to treat mental stress in a much effective way and prevent the
thought of suicide of the patients at any time
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses,
New Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and
Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
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Scope & Time Management Plans
2.5. Outcome(s)
The outcomes of this project are listed as follows.
 An appropriate education program for the nurses in mental hospital
 A promotion plan for Modified Suicide Risk Assessment Tool (MSRAT)
 A training program for special doctors who will assess the mental conditions of the
patients from time to time using the MSRAT
2.6. Output(s) (Deliverables)
The outputs of the project are as follows.
A framework for education program for the mental hospital nurses
A promotional plan for Modified Suicide Risk Assessment Tool (MSRAT)
A detailed schedule for training the nurses as per the plan
An education program in which the nurses will participate for training purposes.
A detailed report on the outcomes of the training and future monitoring plan.
2.7. Exclusions
 Regular training module for nurses is excluded from the project
 Recruitment policy regarding the appointment of the nurses is out of scope of this
project
 Compensation for the nurses is excluded from the project
2.8. Assumptions and Constraints
2.8.1. Assumptions
 It has been assumed that the training program will be sufficient to train the nurses in
handling extreme mental pressure
 It has been assumed that the Modified Suicide Risk Assessment Tool (MSRAT) is
accurate in assessing the mental conditions of the patients
2.8.2. Constraints
 Convincing all the mental hospitals around the world is a significant constraint in the
project
 The ethical aspects are significant constraints in the project
 Convincing the nurses to take part in the program is a significant constraint in the
project
3. Scope & Time Management Plans
3.1. Methodology of Work Breakdown Structure (WBS) and Activities
For developing the work breakdown structure of the project, waterfall methodology is
utilized. In this methodology, the activities are arranged one after another in the most
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses,
New Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and
Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
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Scope & Time Management Plans
appropriate sequence. After the appropriate arrangement, the work packages are connected
to each other according their predecessor linkages and then the schedule of the project is
developed accordingly.
In this methodology, a work breakdown structure is being developed using a specific project
management software in which the work packages are developed including individual
activities that are parts of the project. These activities are placed one after another in a
chronological order and are connected together through dependencies. After all the work
packages are arranged in the right order and phases are divided, the start date is fixed along
with the proposed duration of each work package. Accordingly, the software will
automatically develop the overall time durations, start dates and end dates of each work
package. From this, the total duration and start and end dates of the project can easily be
determined.
3.1.1. High-Level Project Work Breakdown Structure (WBS) Schedule
A high level Project Work Breakdown Structure Schedule is shown as follows.
WBS Task Name Duration Start Finish
0 Education Program for Mental
Hospital Nurses 75 days Mon 04-03-19 Fri 14-06-19
1 Meeting for Program Planning 9 days Mon 04-03-19 Thu 14-03-19
1.1 Discuss the Need for the
Education Program 2 days Mon 04-03-19 Tue 05-03-19
1.2 Discuss the Benefits of the
Education Program 2 days Wed 06-03-19 Thu 07-03-19
1.3 Discuss the Program with the
Nurses of the Hospital 2 days Fri 08-03-19 Mon 11-03-19
1.4 Prepare a Rough Framework of
the Program 3 days Tue 12-03-19 Thu 14-03-19
1.5 Provide Approval for the Program 0 days Thu 14-03-19 Thu 14-03-19
2 Program Planning 23 days Fri 15-03-19 Tue 16-04-19
2.1 Deploy Junior Doctors to take Part
in the Program 2 days Fri 15-03-19 Mon 18-03-19
2.2 Hire Training Team for the
Program 4 days Tue 19-03-19 Fri 22-03-19
2.3 Develop a Project Charter for the
Program 4 days Mon 25-03-19 Thu 28-03-19
2.4 Determine an Appropriate
Program Schedule 1 day Fri 29-03-19 Fri 29-03-19
2.5 Determine an Overall Budget for
the Program 2 days Mon 01-04-19 Tue 02-04-19
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses,
New Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and
Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
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Scope & Time Management Plans
2.6
Determine the Number of
Personnel Required to Execute the
Program
1 day Wed 03-04-19 Wed 03-04-19
2.7
Determine Total Number of
Nurses who will take Part in the
Program
1 day Thu 04-04-19 Thu 04-04-19
2.8 Determine Risks Associated with
the Program 3 days Fri 05-04-19 Tue 09-04-19
2.9 Assess and Develop Risk
Management Plan 3 days Wed 10-04-19 Fri 12-04-19
2.10 Develop Quality Management
Plan 2 days Mon 15-04-19 Tue 16-04-19
2.11 Completion of Project Charter 0 days Tue 16-04-19 Tue 16-04-19
3 Program Initiation 12 days Wed 17-04-19 Thu 02-05-19
3.1 Assign Duties to the Stakeholders 2 days Wed 17-04-19 Thu 18-04-19
3.2 Prepare List of Resources and
Training Materials Required 2 days Fri 19-04-19 Mon 22-04-19
3.3 Purchase the Resources As Per
Requirement 2 days Tue 23-04-19 Wed 24-04-19
3.4 Assign Room for the Education
Program 1 day Thu 25-04-19 Thu 25-04-19
3.5 Enrol Nurses for the Program 4 days Fri 26-04-19 Wed 01-05-19
3.6 Hand Over Program Schedule to
the Nurses 1 day Thu 02-05-19 Thu 02-05-19
3.7 Proceed to the Program 0 days Thu 02-05-19 Thu 02-05-19
4 Program Execution 25 days Mon 06-05-19 Fri 07-06-19
4.1 Program Week 1 5 days Mon 06-05-19 Fri 10-05-19
4.1.1 Conduct a Formal Discussion
with the Nurses 2 days Mon 06-05-19 Tue 07-05-19
4.1.2 Analyze the Issues and Problems
They Face 1 day Wed 08-05-19 Wed 08-05-19
4.1.3 Discuss about the Mental Stress
that They Go Through 2 days Thu 09-05-19 Fri 10-05-19
4.2 Program Week 2 5 days Mon 13-05-19 Fri 17-05-19
4.2.1
Discuss about the Types of
Patients that are Treated in the
Hospital
1 day Mon 13-05-19 Mon 13-05-19
4.2.2 Discuss about the Shift Hours of 1 day Tue 14-05-19 Tue 14-05-19
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses,
New Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and
Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
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Scope & Time Management Plans
the Nurses
4.2.3 Discuss about the Basic Duties of
the Nurses 1 day Wed 15-05-19 Wed 15-05-19
4.2.4 Analyze the Number of Suicide
Issues in the Hospital in the Past 2 days Thu 16-05-19 Fri 17-05-19
4.3 Program Week 3 5 days Mon 20-05-19 Fri 24-05-19
4.3.1
Use Modified Suicide Risk
Assessment Tool (MSRAT) on the
Patients
2 days Mon 20-05-19 Tue 21-05-19
4.3.2 Collect Data from the Tool 1 day Wed 22-05-19 Wed 22-05-19
4.3.3 Analyze the Results from the
Tool 1 day Thu 23-05-19 Thu 23-05-19
4.3.4 Discuss the Results with the
Nurses 1 day Fri 24-05-19 Fri 24-05-19
4.4 Program Week 4 5 days Mon 27-05-19 Fri 31-05-19
4.4.1 Educate the Nurses Regarding
Management of the Mental Patients 2 days Mon 27-05-19 Tue 28-05-19
4.4.2 Educate the Nurses to Keep
Away from Mental Stress 2 days Wed 29-05-19 Thu 30-05-19
4.4.3
Educate the Nurses to
Concentrate on their Personal Lives in
Addition to the Duties
1 day Fri 31-05-19 Fri 31-05-19
4.5 Program Week 5 5 days Mon 03-06-19 Fri 07-06-19
4.5.1 Special Training by the Doctors 5 days Mon 03-06-19 Fri 07-06-19
4.6 Training Complete 0 days Fri 07-06-19 Fri 07-06-19
5 Program Closing 5 days Mon 10-06-19 Fri 14-06-19
5.1 Documentation of the Program 5 days Mon 10-06-19 Fri 14-06-19
5.2 Sign Off and Closing 0 days Fri 14-06-19 Fri 14-06-19
3.1.2. High-Level Milestones Schedule
WBS Task Name Expected Finish Date
0 Education Program for Mental Hospital Nurses Fri 14-06-19
1.5 Provide Approval for the Program Thu 14-03-19
2.11 Completion of Project Charter Tue 16-04-19
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses,
New Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and
Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
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Scope & Time Management Plans
3.7 Proceed to the Program Thu 02-05-19
4.6 Training Complete Fri 07-06-19
5.2 Sign Off and Closing Fri 14-06-19
4. Communications & Stakeholder Management Plans
4.1. Summary & Introduction
A stakeholder management plan is defined as an accurate and precise plan that specifies the
roles and duties of the stakeholders in the project. In the stakeholder management plan, the
stakeholders are arranged in the table along with the names are designations in the project.
In the corresponding columns, their roles in the project are specified in detail. A
communication plan is defined as a detailed plan that involves the specification regarding
how the stakeholders will communicate among themselves.
The stakeholder management plan for the project is developed in the following table.
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses,
New Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and
Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
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Communications & Stakeholder Management Plans
4.1.1. Stakeholder Engagement Table
Stakeholder / Interested
Party
Level Of Power /
Influence / Impact /
Interest Communication Need Communication Method What and when Who is responsible?
Nurses Supportive To understand the
impacts of their duties
on their mental health
and avoid suicidal
thoughts
Face to Face during
training program
Training module during
the specified program
Training Manager
Junior Doctors Neutral To understand their
roles and
responsibilities in the
training module and
future assessment of
mental health of nurses
Paper fact sheet &
grand rounds
presentation
Address at Grand
Rounds on specified
dates & distribute fact
sheet. Follow up on
specified date
Training Team
Sponsor Supportive Funds required for the
Program
Emails As per the
requirement / During
start of Project
Finance Manager
Senior Doctor Leading Guidance during the
Program
Face to Face during
Team Meeting
Weekend Program Manager
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses, New Graduate Nurses and New Staff) Working in the
Acute Mental Health Setting, to Educate and Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
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Communications & Stakeholder Management Plans
Program Manager Leading Execution of the Entire
Education Program
Face to Face Daily Training Team
Members
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses, New Graduate Nurses and New Staff) Working in the
Acute Mental Health Setting, to Educate and Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
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Communications & Stakeholder Management Plans
4.2. Communications Management Plan
The above table shows an overall stakeholder communication management plan in which
the communication needs, medium and frequency have been specified. This has been done
in order to ensure the stakeholders are fully aware regarding when and how another
stakeholder can be approached as per the needs for the project. The modes of
communication are specified in order to ensure one stakeholder group consults with
another group in the most appropriate process.
4.3. Reporting Requirements
Reporting is required on a frequent basis in order to ensure the project is right on track and
suitable changes can be made in case the program is not executed according to plan. The
reporting requirements involve four main attributes including reporting frequency, format,
reported authority and filing and storage of report.
 Reporting frequency corresponds to the frequency of reporting that is required
throughout the course of the project. For instance, if the reporting frequency is
weekly, it will be required to report to the respected authority at the end of every
week regarding the progress of the project.
 Format corresponds to the nature of the report that will be provided to the
authority for verification purposes. The format may include a paper document or
email in which the entire report can be provided.
 Reported authority is the personnel or group of personnel who will be reported at
the mentioned frequency. Often, the reported authority is the higher authority like
project manager, CEO, director and others.
 Filing and storage of reports include the preservation of the report for future
reference and can be done using disposal in a specific online folder or rack of files
containing paper documents.
The following are the details of the reporting requirements.
Reporting Frequency: Weekly
Format: Project Progress Report Document
Reported Authority: Senior Doctor
Filling and Storage of Report: Data Analyst will document the report and after approval of
weekly report, digital version will be created and the online document will be stored in the
cloud.
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses,
New Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and
Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
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Project Management Office Structure & Human Resources Plan
5. Project Management Office Structure & Human Resources Plan
5.1. Project Organisational Structure
5.1.1. Organisational Structure Diagram
Figure 1: Project Organisational Structure for the Development and Delivery of an Education
Package to Nurses (Registered nurses, Enrolled Nurses, New Graduate Nurses and New Staff)
Working in the Acute Mental Health Setting, to Educate and Promote Use of the Modified
Suicide Risk Assessment Tool (MSRAT) Project
5.1.2. Project Manager
The project manager is responsible for controlling, managing and execution of the project.
He will govern the activities of all the project team members and the progress of the project.
In addition, he will be responsible for making all the suitable changes that might be required
during the course of the project.
5.1.3. Project Team
The project team is responsible for the execution of the project under the supervision of the
project manager. The team is allocated with various duties within the project that they must
perform under the supervision of the project manager. Another part of their duty is to
prepare project progress report and get it verified by the project manager.
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses,
New Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and
Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
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Project sponsor
Project Team
Project Manager
Working Group
Steering Group
Project
Consultants

Budget/Cost Management Plan
5.1.4. Working Parties/Groups
5.1.4.1 Working party –
The working party will take care of different activities in the project including the training
work packages. They are hired for the project on a short term basis and will get paid once
their duties are completed.
5.1.4.2 Reference Groups
Reference groups are not necessary in the project.
5.1.5. Consultants – consultation expertise
The consultants will provide guidance for the project. They are consulted on a short term
basis before the start of the project so that a suitable plan can be created under their
guidance.
5.2. Human Resources Management Plan
Each and every human resource required for the project will be assigned based on their
skills, expertise as well as experience in the field of this project. The assignment of the
resources will be done after an interview round as well as background check. In case of
appointment of junior doctors for this project, their academic records will be considered and
a screening process will be conducted to select the required number of junior doctors.
6. Budget/Cost Management Plan
6.1. Introduction
Budget/cost management plan will be developed in order to estimate the overall expenses
associated with the project. Using the work breakdown structure, each of the work packages
will be allotted with certain sum of the budget that will be sufficient considering the costs of
resources. The total budget of the project will then be calculated by adding the total costs
mentioned in the work packages. As per the plan shown below, the total estimated budget
for the project is $803,900 with an additional contingency budget that makes it a total of
$900,000.
The cost estimation plan is shown in the following table.
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses,
New Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and
Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
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Budget/Cost Management Plan
6.2. Project Budget and Cost Plan
WBS Task Name Duration Resource Names Cost Contingency Allowance
0 Education Program for Mental
Hospital Nurses 75 days $803,900.00 $96,100.00
1 Meeting for Program Planning 9 days $25,200.00
1.1 Discuss the Need for the
Education Program 2 days Program Manager,
Senior Doctor $5,600.00
1.2 Discuss the Benefits of the
Education Program 2 days Program Manager,
Senior Doctor $5,600.00
1.3 Discuss the Program with the
Nurses of the Hospital 2 days Program Manager,
Senior Doctor $5,600.00
1.4 Prepare a Rough Framework of
the Program 3 days Program Manager,
Senior Doctor $8,400.00
1.5 Provide Approval for the
Program 0 days Senior Doctor $0.00
2 Program Planning 23 days $76,800.00
2.1 Deploy Junior Doctors to take
Part in the Program 2 days Program Manager,
Senior Doctor $5,600.00
2.2 Hire Training Team for the
Program 4 days Program Manager $3,200.00
2.3 Develop a Project Charter for
the Program 4 days Training Team $16,000.00
2.4 Determine an Appropriate
Program Schedule 1 day Training Team $4,000.00
2.5 Determine an Overall Budget
for the Program 2 days Training Team $8,000.00
2.6
Determine the Number of
Personnel Required to Execute the
Program
1 day Training Team $4,000.00
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses, New Graduate Nurses and New Staff) Working in the Acute
Mental Health Setting, to Educate and Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0 Page
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Budget/Cost Management Plan
2.7
Determine Total Number of
Nurses who will take Part in the
Program
1 day Training Team $4,000.00
2.8 Determine Risks Associated
with the Program 3 days Training Team $12,000.00
2.9 Assess and Develop Risk
Management Plan 3 days Training Team $12,000.00
2.10 Develop Quality Management
Plan 2 days Training Team $8,000.00
2.11 Completion of Project Charter 0 days Training Team $0.00
3 Program Initiation 12 days $29,100.00
3.1 Assign Duties to the
Stakeholders 2 days Program Manager,
Senior Doctor $5,600.00
3.2 Prepare List of Resources and
Training Materials Required 2 days Program Manager,
Senior Doctor $5,600.00
3.3 Purchase the Resources As Per
Requirement 2 days
Program Manager,
Training Materials and
Resources[1]
$3,100.00
3.4 Assign Room for the Education
Program 1 day Senior Doctor $2,000.00
3.5 Enrol Nurses for the Program 4 days Junior Doctors $12,000.00
3.6 Hand Over Program Schedule
to the Nurses 1 day Program Manager $800.00
3.7 Proceed to the Program 0 days
Data Analyst, Junior
Doctors, Training
Team
$0.00
4 Program Execution 25 days $670,000.00
4.1 Program Week 1 5 days $135,000.00
4.1.1 Conduct a Formal Discussion
with the Nurses 2 days Junior Doctors, Nurses,
Training Team $54,000.00
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses, New Graduate Nurses and New Staff) Working in the Acute
Mental Health Setting, to Educate and Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0 Page
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Budget/Cost Management Plan
4.1.2 Analyze the Issues and
Problems They Face 1 day Junior Doctors, Nurses,
Training Team $27,000.00
4.1.3 Discuss about the Mental
Stress that They Go Through 2 days Junior Doctors, Nurses,
Training Team $54,000.00
4.2 Program Week 2 5 days $135,000.00
4.2.1
Discuss about the Types of
Patients that are Treated in the
Hospital
1 day Junior Doctors, Nurses,
Training Team $27,000.00
4.2.2 Discuss about the Shift Hours
of the Nurses 1 day Junior Doctors, Nurses,
Training Team $27,000.00
4.2.3 Discuss about the Basic
Duties of the Nurses 1 day Junior Doctors, Nurses,
Training Team $27,000.00
4.2.4
Analyze the Number of
Patient Suicide Issues in the
Hospital in the Past
2 days Junior Doctors, Nurses,
Training Team $54,000.00
4.3 Program Week 3 5 days $135,000.00
4.3.1
Use Modified Suicide Risk
Assessment Tool (MSRAT) on the
Patients
2 days Junior Doctors, Nurses,
Training Team $54,000.00
4.3.2 Collect Data from the Tool 1 day Junior Doctors, Nurses,
Training Team $27,000.00
4.3.3 Analyze the Results from the
Tool 1 day Junior Doctors, Nurses,
Training Team $27,000.00
4.3.4 Discuss the Results with the
Nurses 1 day Junior Doctors, Nurses,
Training Team $27,000.00
4.4 Program Week 4 5 days $135,000.00
4.4.1
Educate the Nurses
Regarding Management of the
Mental Patients
2 days Junior Doctors, Nurses,
Training Team $54,000.00
4.4.2 Educate the Nurses to Keep
Away from Mental Stress 2 days Junior Doctors, Nurses,
Training Team $54,000.00
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Budget/Cost Management Plan
4.4.3
Educate the Nurses to
Concentrate on their Personal
Lives in Addition to the Duties
1 day Junior Doctors, Nurses,
Training Team $27,000.00
4.5 Program Week 5 5 days $130,000.00
4.5.1 Special Training by the
Doctors 5 days Nurses, Training Team,
Senior Doctor $130,000.00
4.6 Training Complete 0 days Training Team $0.00
5 Program Closing 5 days $2,800.00
5.1 Documentation of the Program 5 days Data Analyst $2,800.00
5.2 Sign Off and Closing 0 days
Data Analyst, Junior
Doctors, Nurses,
Program Manager,
Senior Doctor
$0.00
TOTAL BUDGET $900,000
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Risk Management Plan
7. Risk Management Plan
7.1. Introduction
Risks are the probabilities of the occurrences of events that can cause significant negative
impact on the project. Any project with a significant expected outcome has many risks that
must be mitigated before they can cause damage to the project. Similarly, this project also has
some risks that are to be assessed and mitigated before negative impacts are encountered.
7.2. Risk Categories
7.2.1. Probability and Impact Table
Rating for Probability and Imapcts
Scale Probably Quality (considering both Time & Cost elements)
E Extreme 70% Very significant impact on overall functionality
H High 51-70% Significant impact on overall functionality
M Medium 31-50% Some impact in key functional areas
L Low 11-30% Minor impact on overall functionality
VL Very Low 1-10% Minor impact on secondary functions
NIL NIL <1% No change in functionality
7.2.2. Probability and Impact Matrix
Grade: Combined effect of Likelihood/Seriousness
SERIOUSNESS
LIKELIHOOD
EXTREME
– =<1.0
HIGH
<0.9
MEDIUM
<0.7
LOW
<0.5
VERY
LOW <0.3
NIL –
<0.1
EXTREME =<1.0 1.0 0.90 0.70 0.50 0.30 0.1
HIGH <0.9 0.90 0.81 0.63 0.45 0.27 0.09
MEDIUM <0.7 0.70 0.63 0.49 0.35 0.21 0.07
LOW <0.5 0.50 0.45 0.35 0.25 0.15 0.05
VER LOW <0.3 0.30 0.27 0.21 0.15 0.09 0.03
NIL <0.1 0.1 0.09 0.07 0.05 0.03 0.01
7.2.3. Recommended actions
Recommended actions for grades of risk
Grade Risk mitigation actions
E Proactive mitigation actions required to reduce the likelihood and seriousness. Identify
and implement as soon as the project commences as a priority.
H Proactive &/or reactive mitigation actions required to reduce the likelihood and
seriousness. Identify appropriate actions and implemented during project execution.
M Proactive &/or reactive mitigation actions required to reduce the likelihood and
seriousness. Identify and cost contingency plans for possible action; if funds permit.
Monitor regularly.L Monitor regularly to determine if/when action is needed. Develop a contingency
(reactive) mitigation plan.
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Risk Management Plan
VL To be noted - no action is needed unless grading increases over time. Monitor regularly.
N To be noted - no action is needed unless grading increases over time.
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Risk Management Plan
7.3. A Basic Risk Register
Condition Cause Consequence
Likelihood
Seriousness
Grade Mitigation
There is a risk that… Caused by… Resulting in…
1. The nurses may not be
interested in the project
The extreme mental stress
of the nurses and
unwillingness to spend
extra time in training
The education program will not
be successful
H H E Offer reduction in shift hours for some time or provide
complementary offs against the training periods
2. The high budget may not be
affordable for the hospital
and can be the cause of
bankruptcy
High costs and wages of
the involved stakeholder
groups
Bankruptcy / Extreme amount
of expenses
H E E Find a reliable sponsor for funding of the project
3. Training quality may not be
good enough for the project
Trainers not skilled enough The project goals will not be
met
M M M Recruit the best quality of trainers and junior doctors for the
project
4. The nurses may not be
available at all times during
the training program
Non flexible shift hours of
the nurses
The training will not be
complete
E M H Hire replacement nurses during the training period
5. Senior doctor may not
approve the training
program
Extension of duties No guidance during the project H H E Reduce duty hour of the senior doctor during the project / assign
only limited involvement of senior doctor in program
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Quality Plan
8. Quality Plan
8.1. Quality Management Plan
8.1.1. Methodologies and Standards;
 Customer focus
 Leadership
 Involvement of people
 Process approach
 System approach to management
 Continuous improvement
 Factual approach to decision making
 Mutually beneficial supplier relationships
In this project, the most suitable methodology is continuous improvement.
8.1.2. Monitoring Procedures;
The monitoring process for this project will include a weekly evaluation test in which, the
nurses will have to participate in an evaluation examination that will include questionnaire to
be answered by the nurses. The test results will help to monitor the success of continuous
improvement among the nurses.
8.1.3. Change/Issues/Problem Management;
The issues in the quality of project can be assessed by the junior doctors who will then review
the quality and report to the program manager or senior doctor.
8.1.4. Review and Acceptance Procedures; and
At the end of each week, the project progress will be reviewed by the senior doctor and
acceptance procedure will involve completing a checklist based on the progress and expected
outcomes at the end of each week of the project.
8.1.5. Documentation and Record Keeping
A data analyst has been assigned for the documentation and record keeping of the project
progress on a weekly basis.
9. Project Closure & Outcome Realisation
Project closure is defined as the official closing of the project after it is being verified and
tested by a senior authority or stakeholder group like directors, project manager and others.
In the project closure phase, after the project is handed over, a closure checklist is developed
that included all the deliverables of the project. The corresponding authority will verify the
project and will determine whether all the deliverables are fulfilled in the project. Finally, the
project is closed after all the relevant stakeholders provide their verification signatures. The
project closure will be done by the senior doctor after the project is signed off by every other
stakeholder involved in the project.
Outcome realization is defined as the process through which the outcomes of the project are
realized after a significant time period post the completion and handover of the project. This
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Bibliography
process involves the determination of the outcomes of the project that cannot be determined
immediately after the handing over of the project. This process is mainly followed when the
project has long term goals and expected benefits and the benefit realization process is
conducted after a specified time period of completion of project.
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Bibliography
10. Bibliography
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management.
Project Management Institute.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
Heagney, J., 2016. Fundamentals of project management. Amacom.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Larson, E.W., Gray, C.F., Danlin, U., Honig, B. and Bacarini, D., 2014. Project management: The
managerial process (Vol. 6). Grandview Heights, OH: McGraw-Hill Education.
Marchewka, J.T., 2014. Information technology project management. John Wiley & Sons.
Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and
technology. Routledge.
Turner, J.R., 2014. Handbook of project-based management(Vol. 92). New York, NY: McGraw-
hill.
Verzuh, E., 2015. The fast forward MBA in project management. John Wiley & Sons.
Walker, A., 2015. Project management in construction. John Wiley & Sons.
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