CNA613: Project Plan for MSRAT Education for Mental Health Nurses

This project plan details the development and implementation of an education program for nurses (registered, enrolled, new graduates, and new staff) working in acute mental health settings. The primary goal is to educate and promote the use of the Modified Suicide Risk Assessment Tool (MSRAT) to improve patient care and reduce suicide risk. The plan includes an executive summary, project overview (title, background, problem statement, goals, objectives, outcomes, deliverables, exclusions, assumptions, and constraints), scope and time management plans (WBS and activities), communications and stakeholder management plans, project management office structure and human resources plan, budget/cost management plan, risk management plan, quality plan, and project closure and outcome realization sections. The project utilizes a waterfall methodology for the work breakdown structure and includes detailed schedules, budget allocations, and risk assessments. The ultimate aim is to equip nurses with the necessary skills and knowledge to effectively assess and manage suicide risk in mental health patients, improving patient outcomes.

Development and Delivery of an Education
Package to Nurses (Registered nurses, Enrolled
Nurses, New Graduate Nurses and New Staff)
Working in the Acute Mental Health Setting, to
Educate and Promote Use of the Modified
Suicide Risk Assessment Tool (MSRAT)
Project Plan
Your Organisation
(including Department if applicable)
Version as at 30 August 2024
Version Date By whom
v 1.0 PLEASE FILL PLEASE FILL
PLEASE FILL PLEASE FILL
PLEASE FILL PLEASE FILL
Complete the table above
Acknowledgements
The contribution of the following individuals in preparing this document is gratefully
acknowledged:
List all contributors/reviewers/developers who may have assisted you in the development of this
project plan. NB: Don’t acknowledge yourself.
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses, New
Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and Promote
Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
Page 1 of 25

DOCUMENT ACCEPTANCE and RELEASE NOTICE
This is release is version v 1.0 of the Development and Delivery of an Education Package to
Nurses (Registered nurses, Enrolled Nurses, New Graduate Nurses and New Staff) Working in
the Acute Mental Health Setting, to Educate and Promote Use of the Modified Suicide Risk
Assessment Tool (MSRAT) Project Management Plan.
The Project Plan is a managed document. For identification of amendments, each page contains
a release number and a page number. Changes will only be issued as a complete replacement
document. Recipients should remove superseded versions from circulation. This document is
authorised for release once all signatures have been obtained.
Complete the version control below
PREPARED: DATE:___/___/___
(for acceptance) (Your Name, Development and Delivery of an Education Package to
Nurses (Registered nurses, Enrolled Nurses, New Graduate Nurses and New Staff) Working in
the Acute Mental Health Setting, to Educate and Promote Use of the Modified Suicide Risk
Assessment Tool (MSRAT) Project Manager)
ACCEPTED: DATE:___/___/___
(for release) (Project Sponsor, name, title)
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses, New
Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and Promote
Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
Page 2 of 25

Table of Contents
1. Executive Summary...........................................................................................................4
2. Overview...........................................................................................................................5
2.1. Project Title...............................................................................................................5
2.2. Project Background...................................................................................................5
2.3. Project Problem Statement & Project Goal...............................................................5
2.4. Objective(s)...............................................................................................................5
2.5. Outcome(s)...............................................................................................................6
2.6. Output(s) (Deliverables)............................................................................................6
2.7. Exclusions..................................................................................................................6
2.8. Assumptions and Constraints....................................................................................6
3. Scope & Time Management Plans.....................................................................................6
3.1. Methodology of Work Breakdown Structure (WBS) and Activities...........................6
4. Communications & Stakeholder Management Plans.......................................................11
4.1. Summary & Introduction.........................................................................................11
4.2. Communications Management Plan.......................................................................14
4.3. Reporting Requirements.........................................................................................14
5. Project Management Office Structure & Human Resources Plan.....................................15
5.1. Project Organisational Structure.............................................................................15
5.2. Human Resources Management Plan.....................................................................16
6. Budget/Cost Management Plan.......................................................................................16
6.1. Introduction............................................................................................................16
6.2. Project Budget and Cost Plan..................................................................................17
7. Risk Management Plan....................................................................................................21
7.1. Introduction............................................................................................................21
7.2. Risk Categories........................................................................................................21
7.3. A Basic Risk Register................................................................................................23
8. Quality Plan.....................................................................................................................24
8.1. Quality Management Plan.......................................................................................24
9. Project Closure & Outcome Realisation...........................................................................24
10. Bibliography....................................................................................................................25
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses, New
Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and Promote
Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
Page 3 of 25

PROJECT MANAGEMENT FOR HEALTHCARE PROFESSIONALS
1. Executive Summary
This project is based on the development and delivery of an education to the nurses who are
working in mental hospitals. It has been often seen that people who suffer from extreme
mental states commit suicide being unable to handle their mental pressure. This project
aims to deliver a suitable education program that will train the nurses handle mental patents
and also effectively use the Modified Suicide Risk Assessment Tool (MSRAT) for determining
whether the patient has suicidal tendency or not. The main attributes of the project that
need to be considered are as follows.
 The main problem that will be addressed by the project is the frequent suicide of the
patients who are associated with the mental hospitals. Hence, the goal of this
project is to train and educate these nurses so that they handle the patients
effectively to reduce harm to the patients including suiciden.
 The project idea was generated when an online report was published where it was
found the nurses in most mental hospitals are not trained enough to handle the
mental patients as well as the acute mental stress that occurs throughout the shift
hours of the nurses.
 This project will deliver a training program for the nurses and will also promote the
use of the Modified Suicide Risk Assessment Tool (MSRAT) in acute mental settings.
 The project will be sponsored by Australian Healthcare and Hospitals Association
who will also monitor the outcome of the project before funding for the future
projects.
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses,
New Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and
Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
Page 4 of 25

PROJECT MANAGEMENT FOR HEALTHCARE PROFESSIONALS
2. Overview
This project emphasizes on the development of a suitable education program for these
nurses along with the development of the timeline, budget, risk analysis and others that are
integral parts of this project. Additionally, this project is also aimed to prepare a plan for
promoting the use of Modified Suicide Risk Assessment Tool (MSRAT) in the mental hospitals
for assessing the patients from time to time.
2.1. Project Title
Developing and delivering education Program to Nurses (Registered nurses, Enrolled nurses,
new graduate nurses and new staff) working in the acute mental health setting, to educate
and promote use of the modified suicide risk assessment tool (MSRAT).
2.2. Project Background
This project is based on the delivery of a suitable education program for the nurses who are
deployed in the mental hospitals for handling of the mentally sick patients. It has become a
very regular incident that the nurses get intense mental pressure during handling the
patients while also many patients commit suicide after ultimately failing to cope with the
mental stress. It has been identified that the reason for which these issues mainly arise due
to lack of proper education of the nurses regarding the handling of the mental patients.
These nurses are only formally trained for handling normal patients and then posted in
mental hospitals without any special training. These nurses do not have sufficient knowledge
of the MSRAT, a tool that can help to assess the mental states of the patients.
2.3. Project Problem Statement & Project Goal
The problem statement is as follows.
Many nurses deployed in mental hospitals do not have any special education regarding the
handling of the mental patients and with time, they get mentally stressed and on the other
hand, without proper supervision, the patients also harm themselves or even commit
suicide.
The goal of the project is to provide special education to the nurses for handling the mental
pressure at the hospitals and also promote the use of Modified Suicide Risk Assessment Tool
(MSRAT).
2.4. Objective(s)
The objectives of the project are as follows.
 To develop an appropriate education program for the mental hospital nurses
 To promote the use of Modified Suicide Risk Assessment Tool (MSRAT) for assessing
the conditions of the patients
 To prepare the nurses to treat mental stress in a much effective way and prevent the
thought of suicide of the patients at any time
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses,
New Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and
Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
Page 5 of 25

Scope & Time Management Plans
2.5. Outcome(s)
The outcomes of this project are listed as follows.
 An appropriate education program for the nurses in mental hospital
 A promotion plan for Modified Suicide Risk Assessment Tool (MSRAT)
 A training program for special doctors who will assess the mental conditions of the
patients from time to time using the MSRAT
2.6. Output(s) (Deliverables)
The outputs of the project are as follows.
A framework for education program for the mental hospital nurses
A promotional plan for Modified Suicide Risk Assessment Tool (MSRAT)
A detailed schedule for training the nurses as per the plan
An education program in which the nurses will participate for training purposes.
A detailed report on the outcomes of the training and future monitoring plan.
2.7. Exclusions
 Regular training module for nurses is excluded from the project
 Recruitment policy regarding the appointment of the nurses is out of scope of this
project
 Compensation for the nurses is excluded from the project
2.8. Assumptions and Constraints
2.8.1. Assumptions
 It has been assumed that the training program will be sufficient to train the nurses in
handling extreme mental pressure
 It has been assumed that the Modified Suicide Risk Assessment Tool (MSRAT) is
accurate in assessing the mental conditions of the patients
2.8.2. Constraints
 Convincing all the mental hospitals around the world is a significant constraint in the
project
 The ethical aspects are significant constraints in the project
 Convincing the nurses to take part in the program is a significant constraint in the
project
3. Scope & Time Management Plans
3.1. Methodology of Work Breakdown Structure (WBS) and Activities
For developing the work breakdown structure of the project, waterfall methodology is
utilized. In this methodology, the activities are arranged one after another in the most
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses,
New Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and
Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
Page 6 of 25

Scope & Time Management Plans
appropriate sequence. After the appropriate arrangement, the work packages are connected
to each other according their predecessor linkages and then the schedule of the project is
developed accordingly.
In this methodology, a work breakdown structure is being developed using a specific project
management software in which the work packages are developed including individual
activities that are parts of the project. These activities are placed one after another in a
chronological order and are connected together through dependencies. After all the work
packages are arranged in the right order and phases are divided, the start date is fixed along
with the proposed duration of each work package. Accordingly, the software will
automatically develop the overall time durations, start dates and end dates of each work
package. From this, the total duration and start and end dates of the project can easily be
determined.
3.1.1. High-Level Project Work Breakdown Structure (WBS) Schedule
A high level Project Work Breakdown Structure Schedule is shown as follows.
WBS Task Name Duration Start Finish
0 Education Program for Mental
Hospital Nurses 75 days Mon 04-03-19 Fri 14-06-19
1 Meeting for Program Planning 9 days Mon 04-03-19 Thu 14-03-19
1.1 Discuss the Need for the
Education Program 2 days Mon 04-03-19 Tue 05-03-19
1.2 Discuss the Benefits of the
Education Program 2 days Wed 06-03-19 Thu 07-03-19
1.3 Discuss the Program with the
Nurses of the Hospital 2 days Fri 08-03-19 Mon 11-03-19
1.4 Prepare a Rough Framework of
the Program 3 days Tue 12-03-19 Thu 14-03-19
1.5 Provide Approval for the Program 0 days Thu 14-03-19 Thu 14-03-19
2 Program Planning 23 days Fri 15-03-19 Tue 16-04-19
2.1 Deploy Junior Doctors to take Part
in the Program 2 days Fri 15-03-19 Mon 18-03-19
2.2 Hire Training Team for the
Program 4 days Tue 19-03-19 Fri 22-03-19
2.3 Develop a Project Charter for the
Program 4 days Mon 25-03-19 Thu 28-03-19
2.4 Determine an Appropriate
Program Schedule 1 day Fri 29-03-19 Fri 29-03-19
2.5 Determine an Overall Budget for
the Program 2 days Mon 01-04-19 Tue 02-04-19
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses,
New Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and
Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
Page 7 of 25

Scope & Time Management Plans
2.6
Determine the Number of
Personnel Required to Execute the
Program
1 day Wed 03-04-19 Wed 03-04-19
2.7
Determine Total Number of
Nurses who will take Part in the
Program
1 day Thu 04-04-19 Thu 04-04-19
2.8 Determine Risks Associated with
the Program 3 days Fri 05-04-19 Tue 09-04-19
2.9 Assess and Develop Risk
Management Plan 3 days Wed 10-04-19 Fri 12-04-19
2.10 Develop Quality Management
Plan 2 days Mon 15-04-19 Tue 16-04-19
2.11 Completion of Project Charter 0 days Tue 16-04-19 Tue 16-04-19
3 Program Initiation 12 days Wed 17-04-19 Thu 02-05-19
3.1 Assign Duties to the Stakeholders 2 days Wed 17-04-19 Thu 18-04-19
3.2 Prepare List of Resources and
Training Materials Required 2 days Fri 19-04-19 Mon 22-04-19
3.3 Purchase the Resources As Per
Requirement 2 days Tue 23-04-19 Wed 24-04-19
3.4 Assign Room for the Education
Program 1 day Thu 25-04-19 Thu 25-04-19
3.5 Enrol Nurses for the Program 4 days Fri 26-04-19 Wed 01-05-19
3.6 Hand Over Program Schedule to
the Nurses 1 day Thu 02-05-19 Thu 02-05-19
3.7 Proceed to the Program 0 days Thu 02-05-19 Thu 02-05-19
4 Program Execution 25 days Mon 06-05-19 Fri 07-06-19
4.1 Program Week 1 5 days Mon 06-05-19 Fri 10-05-19
4.1.1 Conduct a Formal Discussion
with the Nurses 2 days Mon 06-05-19 Tue 07-05-19
4.1.2 Analyze the Issues and Problems
They Face 1 day Wed 08-05-19 Wed 08-05-19
4.1.3 Discuss about the Mental Stress
that They Go Through 2 days Thu 09-05-19 Fri 10-05-19
4.2 Program Week 2 5 days Mon 13-05-19 Fri 17-05-19
4.2.1
Discuss about the Types of
Patients that are Treated in the
Hospital
1 day Mon 13-05-19 Mon 13-05-19
4.2.2 Discuss about the Shift Hours of 1 day Tue 14-05-19 Tue 14-05-19
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses,
New Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and
Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
Page 8 of 25

Scope & Time Management Plans
the Nurses
4.2.3 Discuss about the Basic Duties of
the Nurses 1 day Wed 15-05-19 Wed 15-05-19
4.2.4 Analyze the Number of Suicide
Issues in the Hospital in the Past 2 days Thu 16-05-19 Fri 17-05-19
4.3 Program Week 3 5 days Mon 20-05-19 Fri 24-05-19
4.3.1
Use Modified Suicide Risk
Assessment Tool (MSRAT) on the
Patients
2 days Mon 20-05-19 Tue 21-05-19
4.3.2 Collect Data from the Tool 1 day Wed 22-05-19 Wed 22-05-19
4.3.3 Analyze the Results from the
Tool 1 day Thu 23-05-19 Thu 23-05-19
4.3.4 Discuss the Results with the
Nurses 1 day Fri 24-05-19 Fri 24-05-19
4.4 Program Week 4 5 days Mon 27-05-19 Fri 31-05-19
4.4.1 Educate the Nurses Regarding
Management of the Mental Patients 2 days Mon 27-05-19 Tue 28-05-19
4.4.2 Educate the Nurses to Keep
Away from Mental Stress 2 days Wed 29-05-19 Thu 30-05-19
4.4.3
Educate the Nurses to
Concentrate on their Personal Lives in
Addition to the Duties
1 day Fri 31-05-19 Fri 31-05-19
4.5 Program Week 5 5 days Mon 03-06-19 Fri 07-06-19
4.5.1 Special Training by the Doctors 5 days Mon 03-06-19 Fri 07-06-19
4.6 Training Complete 0 days Fri 07-06-19 Fri 07-06-19
5 Program Closing 5 days Mon 10-06-19 Fri 14-06-19
5.1 Documentation of the Program 5 days Mon 10-06-19 Fri 14-06-19
5.2 Sign Off and Closing 0 days Fri 14-06-19 Fri 14-06-19
3.1.2. High-Level Milestones Schedule
WBS Task Name Expected Finish Date
0 Education Program for Mental Hospital Nurses Fri 14-06-19
1.5 Provide Approval for the Program Thu 14-03-19
2.11 Completion of Project Charter Tue 16-04-19
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses,
New Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and
Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
Page 9 of 25

Scope & Time Management Plans
3.7 Proceed to the Program Thu 02-05-19
4.6 Training Complete Fri 07-06-19
5.2 Sign Off and Closing Fri 14-06-19
4. Communications & Stakeholder Management Plans
4.1. Summary & Introduction
A stakeholder management plan is defined as an accurate and precise plan that specifies the
roles and duties of the stakeholders in the project. In the stakeholder management plan, the
stakeholders are arranged in the table along with the names are designations in the project.
In the corresponding columns, their roles in the project are specified in detail. A
communication plan is defined as a detailed plan that involves the specification regarding
how the stakeholders will communicate among themselves.
The stakeholder management plan for the project is developed in the following table.
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses,
New Graduate Nurses and New Staff) Working in the Acute Mental Health Setting, to Educate and
Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
Page 10 of 25

Communications & Stakeholder Management Plans
4.1.1. Stakeholder Engagement Table
Stakeholder / Interested
Party
Level Of Power /
Influence / Impact /
Interest Communication Need Communication Method What and when Who is responsible?
Nurses Supportive To understand the
impacts of their duties
on their mental health
and avoid suicidal
thoughts
Face to Face during
training program
Training module during
the specified program
Training Manager
Junior Doctors Neutral To understand their
roles and
responsibilities in the
training module and
future assessment of
mental health of nurses
Paper fact sheet &
grand rounds
presentation
Address at Grand
Rounds on specified
dates & distribute fact
sheet. Follow up on
specified date
Training Team
Sponsor Supportive Funds required for the
Program
Emails As per the
requirement / During
start of Project
Finance Manager
Senior Doctor Leading Guidance during the
Program
Face to Face during
Team Meeting
Weekend Program Manager
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses, New Graduate Nurses and New Staff) Working in the
Acute Mental Health Setting, to Educate and Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
Page 11 of 25

Communications & Stakeholder Management Plans
Program Manager Leading Execution of the Entire
Education Program
Face to Face Daily Training Team
Members
Development and Delivery of an Education Package to Nurses (Registered nurses, Enrolled Nurses, New Graduate Nurses and New Staff) Working in the
Acute Mental Health Setting, to Educate and Promote Use of the Modified Suicide Risk Assessment Tool (MSRAT) Project Plan v 1.0
Page 12 of 25