Project Charter Report: Murdoch University Management System (MBS684)

This project charter report focuses on the implementation of a new management system at Murdoch University to improve services and address key issues. It includes a project charter outlining the project's purpose, objectives (identifying service issues, providing a cost-effective system, enhancing customer satisfaction, effective database management, and information security), high-level project description, a summary milestone schedule, project approval requirements, and a stakeholder register. The project aims to integrate advanced technologies, including cloud services and database management, to enhance student satisfaction and optimize resource utilization. The report details the project's scope, team members, and stakeholder analysis, emphasizing the need for approvals from university authorities, students, and the government. It also highlights the future scope of the project, including faster operations, improved data accessibility, and enhanced database management. The report also contains details of the project charter, including the project's purpose, objectives, description, schedule, approval requirements, team members, and stakeholder register. The project charter follows an agile methodology, incorporating requirements gathering, planning, design, development, implementation, monitoring, and maintenance phases. The project's success depends on addressing the identified limitations, mitigating risks, and achieving the stated objectives.

Running head: STRATEGIC RISK AND PROJECT MANAGEMENT
STRATEGIC RISK
AND
PROJECT MANAGEMENT
Name of the Student
Name of the University
Author Note:

1Risk and Project Management
Table of Contents
Part A: Project Charter...............................................................................................................2
Purpose of the project:...........................................................................................................2
Project Objective:...................................................................................................................2
High-level Project Description and Requirements:................................................................3
Summary milestone schedule:................................................................................................4
Project Approval Requirement:..................................................................................................5
Scope of the Project:..................................................................................................................5
Team Member:...........................................................................................................................6
Stakeholder Register:.............................................................................................................7
Bibliography:..............................................................................................................................8

2Risk and Project Management
Part A: Project Charter
Title of the Project: Murdoch University Management System
Project Sponsor: XX XXXX
Project Manager: XX XXXX
Prepared Date: 16 – 09 - 2019
Targeted Customer: Students and the faculties of the university.
Purpose of the project:
Project Objective:
After analyzing the case scenario it has been noticed that an educational institute name
Murdoch University, established in Singapore has identified a key issue present in the
working processes of addressing the problems of customers with effective services. Followed
by this aspect it has been determined that there is a huge necessity of incorporating an
advance technology which must have the capability to address the desired requirements due to
which the offered services of the university will be enhanced. Along with the above aspect it
has been also noticed from the case scenario that, there is a significant conflict present related
to the managing the university database. Thus, it has been decided to focus on the effective
database management and incorporation of advance technology with the purpose to enhance
the services of the nominated university.
According to the above discussion the identified project objectives are listed below:-
 Identify the key issues present in the services of the nominated university.
 Followed by the above findings this project must address the mitigation process.
 Along with that one of the most significant purpose is to provide cost effective system to
address the user requirement.
 Advancement in the university services for achieving high customer satisfaction.
 Along with that one of the most effective object is to address the user requirement.
 Effective database management.
 Effective information security to enhance the services of Murdoch University.

3Risk and Project Management
High-level Project Description and Requirements:
Followed by the above discussed concerns this project is entirely related about the
implementing effective technologies in the infrastructure of the Murdoch University, with
the purpose to deliver more effective services with respect to enhancing the customer
satisfaction as well as top enhance the database management procedure. Considering the
above mentioned aspect it has been also noticed that there is a significant lack present
related to the resource utilization due to which the nominated university is lagging behind
the bar. Thus, with the purpose to deliver effective services to the students which will
enhance the satisfaction of the student it is essential to incorporate Advance university
management system as well as the incorporation of the database management system.
Followed by the purpose to enable IT infrastructure into the Murdoch University the
below mentioned technologies needs to be integrated:
 Cloud Service provider, internet service providers.
 OS server windows 7 or higher.
 DB server SQL server 2005
 Code VC#.net
 ASO.NET with the application of AJAX.
 Computer system with 2gb storage drive and 256 MB RAM.
Followed by the above mentioned requirements, a detail of agile project development
methodology and the breakdown structure of the mentioned project development
methodology is listed below:
 Requirement- in this step it will gather important information related to the approached
project which will help to proceed further.

4Risk and Project Management
Summary milestone schedule:
Project Summary Milestones Due Date
Gathering information form the useful resources. 16 – 09 – 19
Completion of the planning process 19 – 09 – 19
Approval from the higher authority of the university 24 – 09 – 19
Approval of the approached design. 24 – 09 -19
Preparing team as per the planning 25 – 09 -19
Development of budget 2 – 10 – 19
Development 21 – 10 - 19
Closing the Project 19 – 12 – 19
 Planning- Followed by the gathered information it will the proceed for project planning
in with it will decide in which areas this project needs to be focused.
 Design- According to the determined plan it will then approach a design.
 Development- In this phase it will develop the system of University Management as well
as database management system.
 Implement- Followed by the above step it will then release the system for further
procedure.
 Monitor- it will the monitor the effectiveness of the implemented system.
 Maintenance- Followed by the above steps it will then maintain the develop system with
necessary procedure.

5Risk and Project Management
Project Approval Requirement:
Scope of the Project:
Followed by the above discussion on the approached project which has focused on
implementing the university management system as well as effective database management
system in order to address the student satisfaction and with the purpose to provide more
effectiveness in the services of the university.
Considering the above mentioned aspect, the incorporation of the university
management system requires several concerns from the all most every stakeholders as it has
been noticed that the university management system work by managing the student
information. As student information present in a university consists of several personal data
as well, hence in order to implement such system it is first required to get the approval from
the higher authority of the university as well as the students as well as the stakeholders must
agree to manage their information in order to enhance the university services. Along with
the approval of the university and student, it is also essential to get approval from the
government with respect to their security and privacy policies.
After analyzing the features and functionalities of the approached project it has been noticed
that, this project holds a significant scope in future which will effective address the university
goal, due to which the customer satisfaction will be increased. Followed by the above
statement a list of identified future scope factors are listed below:
 Due to the incorporation of effective information technology infrastructure into the
university infrastructure it can be stated that it will significantly enhance the
operations of the university by making it faster as well as the cost effective.
 Followed by the above benefits it will also enable the feature of effective data
accessibility as well as the due to the incorporation of the approached IT system to
manage the university data it has been noticed that it will significantly enhance the
database management process.

6Risk and Project Management
Team Member:
Sl.
No.
Stakeholder(s)
1. University Management
2. Faculties of the University
3. Administrator
4. Student
5. Delegate
6. Non-teaching employ
7. Project Manager
8. Project Developer
9. System Supervisor
10. Government

7Risk and Project Management
Stakeholder Register:
Keep Satisfied Closely Managed
Minor Keep Informed
High
High
Low
Low Interest
Power
7, 8, 9
4 10, 1, 3
2, 5, 6

8Risk and Project Management
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Software Technology, 77, 56-60.
Li, B., Lai, W., Yang, C., & Zheng, S. (2016, July). Intelligent Control Management System
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