Project Management Report: Weekend Music Festival Project Plan

This report details the project management plan for organizing a weekend music festival in the UK. It encompasses the creation of a Work Breakdown Structure (WBS) with numerous child work packages, outlining all phases of the project lifecycle, including project management activities. Following the WBS, a network diagram (ND) is developed, incorporating duration estimates, early start/finish, late start/finish times, float time, and dependencies between tasks, with the critical path highlighted. Finally, a resource-levelled schedule and Gantt chart are created, demonstrating the sequence of package completion. The report utilizes these tools to provide a comprehensive overview of the project's timeline, resource allocation, and overall management strategy for a successful music festival.

Running head: PROJECT MANAGEMENT
Weekend Music Festival Project Plan
Name of the Student:
Name of the University:

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Section 3: Gantt chart
Figure 1: Gantt chart
(Source: Created by author)
The Gantt chart is a tool used for graphical representation of the project activities as
well as tasks performed against a particular time period. From the above chart, it is seen that
the project activities are to be broken down as well as displayed on the chart makes easier to
understand the project workflow. This Gantt chart is drawn from the work breakdown
structure and network diagram of the weekend music festivals. WBS helps to break down
entire project plan into manageable activities to provide framework for guiding development
of schedule and also controlling it (Kerzner 2017). From the WBS, it is seen that the main

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activities of the project are create an event team and participants, plan activities, advertise
music festival, preparation for event day, actual event day and post event review. All those
activities are at level 2 of the WBS. Each of the project tasks are divided into sub-tasks so
that it is easier to understand which task is dependent on which one. Task dependencies is
required for WBS to provide a logical relationship between the tasks as well as milestones
(Lock 2017). In WBS diagram, the level 1 activity is the ultimate goal of the project is to
schedule weekend music festival, level 2 contains objectives of the music festival, and level 3
contains plan outputs as well as level 4 with the activities.
Network diagram is defined as presenting the information in visual form helps to
make improve over understanding of the duration, early start, early finish, latest start and
latest finish with slack of each individual project activities (Kerzner 2017). The network
diagram provided in this report shows the dependency of each tasks which help the manager
to estimate informed decisions and track project progress professionally. It helps to solve
project problems raised through project planning (Nicholas and Steyn 2017). Based on the
network diagram, dependencies of the project tasks are shown in Gantt chart. The project
tasks on vertical axis while the scheduled time is shown on horizontal axis. Each of the
project task is being represented by the bar chart allows the time needed for project planning.
The Gantt chart shows that the total duration for the project plan is 114 days with its
starting date as 11th Feb, 20 and end date is 17th July, 20. The first activity is shown as create
and event team and participants with start and end date as 11th Feb, 20 and 28th Feb, 20.
Second is plan activities (20th Feb-22nd May, 20), advertise music festival (2nd March-10th
July), preparation for event day (11th May-29th May) in addition to actual event day (13th July-
14th July) and the final activity is post event activity (15th July-17th July, 20). The Gantt chart
is shown as resource based schedule, with resources involved in project planning are event
manager, project manager, executive manager, financial officer, security officer as well as

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marketing manager. In the Gantt chart, it is showing which human resources are involved in
which of the project activities.

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References
Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring
and monitoring project performance. John Wiley & Sons.
Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Lock, D., 2017. The essentials of project management. Routledge.
Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and
technology. Routledge.