Project Plan: Musical Concert for Thalassaemia Service Group

This project management assignment details the planning and execution of a musical concert to raise funds for the Sickle Cell and Thalassaemia Care Forum. It begins with an introduction outlining the skills needed for successful project management, followed by a network diagram visualizing the project's activities and dependencies. The assignment includes a stakeholder analysis using a power-interest matrix, a work breakdown structure (WBS) to organize project deliverables, and a comprehensive risk analysis identifying potential issues and mitigation strategies. Quality control measures, including expectations, acceptance criteria, and specifications, are defined to ensure the project's success. Finally, the assignment discusses project management methodologies, recommending the Critical Path Method for its efficiency in optimizing project timelines and budgets, particularly crucial for a fundraising event. The report concludes by summarizing the key elements of the project plan and emphasizing the importance of stakeholder management and risk mitigation.

Project Management
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Table of Contents
Introduction......................................................................................................................................3
Main Body.......................................................................................................................................3
Task 1 Network Diagram for the project....................................................................................3
Task 2 Stakeholder analysis........................................................................................................5
Task 3 Work Breakdown Structure (WBS)................................................................................6
Task 4 Risk Analysis...................................................................................................................8
Task 5 Quality control...............................................................................................................10
Task 6 Methodologies...............................................................................................................11
Conclusion.....................................................................................................................................12
References......................................................................................................................................13
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Introduction
Every project requires different skills, knowledge and behaviour to undertake
management of a project to successfully complete it (Dawande and et. al., 2019). Project
undertaken for this report is organisation of a musical concert under the listed activity list. This
musical concert project has been aimed to identify a sustainable way to raise funds for the Sickle
Cell and Thalassaemia Care Forum. This report includes preparation of Network Diagram and
Work Breakdown Structure for the project. Further, stakeholder analysis, risk analysis, quality
control and appropriate methodologies have been discussed.
Main Body
Task 1 Network Diagram for the project
Network diagram is a tool of visual presentation of the events and activities contained in
the project (Sailer, 2019). It highlights the relationship and connection between different
activities contained in the project. It makes building connections easier for the users of the
diagram. Below mentioned is the network diagram for musical concert project plan:
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Illustration 1: Gantt Chart
Illustration 2: Network diagram
In the above diagram,
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It can be seen that shortest path taken through to complete the project planning is through
1, 2, 4, 5, 9, 10, 21 and 22. Therefore, counting time in these activities, project duration comes to
1 + 14 + 7 + 7 + 2 + 84 + 1 + 10 = 116 days.
Task 2 Stakeholder analysis
Stakeholders are those groups which are related to project planning and execution and
impact its time, cost and nature (Grushka-Cockayne and et. al., 2018). There are multiple
stakeholders of a project such as Project team from The Camden Company, Thalassaemia
Service Group, investors, audiences, etc. and stakeholder management must be observed in
accordance with the impact the designated stakeholder group wields on the project. Below
mentioned is stakeholder analysis of music concert as per the Power-Interest Matrix:
 High Power, high interest - These are stakeholders who are not only capable of
influencing decisions of project team but are also interested in knowing their decision
making process (Shinoda, Nishioka and Mishima, 2017). Therefore, they must be
managed closely. For example, managers, organisers, owners, etc.
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 High Power, low interest - These are stakeholders who have capabilities of influencing
project decisions of the project team. Therefore, these must be kept satisfied. For
example, government and its policies.
 Low power, high interest - These are stakeholders who have interest in the project
planning and execution but have lower capabilities to influence the decision making
process. Therefore, they must be kept informed of all the information that is relevant to
them. For example, employees.
 Low power, low interest - These are stakeholders who have least interest in the decision
making process of the project as well as does not have sufficient power to do so.
Therefore, they only need to be monitored. For example, visitors.
Task 3 Work Breakdown Structure (WBS)
Work Breakdown structure is a project management tool which distributes key project
activities into deliverables according to the project planning and execution standards (Abramova,
Pires and Bernardino, 2016). In order to organise musical concert for the Thalassaemia Service
Group, The Camden Company has prepared below mentioned Work Breakdown Structure:
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Organisational structure is the distribution of the project team of the Camden Company
which is managing the musical concert event for the Thalassaemia Service Group (Sperry and
Jetter, 2019). Project team is arranged in the order of the similar activities performed as per their
interest, specialisation and work-profile in the team. Below mentioned is organisational structure
of the music concert team:
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Task 4 Risk Analysis
Risk Impact Probability Mitigation strategies
Delay in musical
concert
Moderate Low Every activity must be planned with time-
stamp and executed properly.
Overshooting budget
of project
High Moderate Budget must be respected at all cost for this
is a fund raising event, not commercial
event.
Failure of power Low Moderate Keep the back up source of power supply
ready on the venue so that concert does not
need to be halted in absence of power
supply (Nissen and et. al., 2018).
Fall out with High Moderate Interact with sponsors to understand their
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sponsors interest in the project and formulate plan to
fulfil their objectives to avoid fall out.
Poor project
management
High Moderate Strict vigilance by project manager and
check and balance by project team members
of each others' performance
Security risk - thefts
and pickpocketing
Moderate Moderate Security team must be hired and vigilantly
checking all the security arrangement.
Stampede High Low Project team and security team together
arranges for all necessary evacuation
facilities
Fire risk High Moderate All necessary fire extinguishing equipment
must be available at venue. Fire brigade
must be on alert near concert venue.
Rancid food and
dehydration
Moderate Moderate Only quality assured food items must be
allowed inside concert venue and proper
arrangement for water and drinks shall be
available to avoid dehydration.
Technical failures Moderate Moderate Proper rehearsals be taken before final
performance and back-up must be on stand-
by to avoid any risk of failure of concert.
Accidents with crew Moderate Low Proper safety arrangement must be available
and back up also must be on stand-by to
avoid delay in project.
Lack of timely
medical facilities
Moderate Low An ambulance with doctor, nurses and
required medical facilities be available at
concert venue so that no delay is
experienced in providing required medical
attention.
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Inadequate parking
arrangement
Low Low Proper parking facilities must be earmarked
beforehand and ensured with the help of
security team on the day of concert to avoid
traffic congestion and jam.
Bad weather Moderate Moderate Proper weather check must be
accommodated beforehand.
Failure of permission
from local
authorities
Moderate Moderate Timely applications must be sent for
approvals so that no problem arises at the
last moment (Straub, Kerlin and Whalen,
2017)
Failure of equipment Moderate Low Proper rehearsals be taken before final
performance and back-up must be on stand-
by to avoid any risk of failure of concert.
Adverse impact on
environment
Low Moderate Adopting eco-friendly practises and
following guidelines provided by authorities
related to air, water and soil pollution as
well as waste management.
Accidental physical
damage
Low Low An ambulance with doctor, nurses and
required medical facilities be available at
concert venue so that no delay is
experienced in providing required medical
attention. Further, provisions for
compensation be provided in the budget.
Societal impact Low Low It must be taken care of that concert is
happening according to the objective for
which it is being staged.
Noise Pollution Low Moderate A safe distance must be kept between
visitors and music system to avoid ill-effects
as well as keep sound decibels well within
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limit to not adversely impact environment
with noise pollution.
Task 5 Quality control
This is setting up minimum standards for quality to be measured in the work activities of
the project (Nataliia, Dmytro and Igor, 2018). They are part of planning process which also acts
as control standards to judge actual performance and mark variances.
Quality expectations - It includes quality checks expected from project management
team. For example, Camden Company is expected to wrap up all the operations within 101 days
and to achieve this objective, schedule and quality controls can be put up.
Acceptance criteria - It involves specifying acceptance criteria of the quality standards
put up according to the expectations. For example, in order to achieve quality expectation, The
Camden Company project team specified parameters of performance that makes it mandatory to
rehearse and double-check equipment and technical aspects.
Quality specification - These are the specific criteria that will act as project milestones
and are developed to fulfil quality control standards in the range of accepted criteria. For
example, specific criteria for costume designers, stage designers, properties suppliers', etc. These
work standards act as control checks as well as project milestones to be achieved.
Task 6 Methodologies
Waterfall methodology - It is one of the traditional methodologies of project
management (Thompson, 2018). It arranges activities in a sequenced linear approach in top-
down manner like a waterfall. Thus, earning its name. It is a systematic model and hence, very
useful for managing projects which requires step-by-step completion of the project such as
construction projects.
Agile methodology - It is another traditional methodology which allows for flexibility in
the project management. It includes continuous evolvement of the project plan as per the
situation and changes required, showing agility in planning and thus, earning its name. It is
beneficial for planning dynamic projects like marketing events.
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