University System Analysis and Design Report: My Health Record Project

This report provides a comprehensive analysis of the My Health Record system, a project initiated by the Australian government. It begins with an introduction to information systems, highlighting their role in data storage, management, and communication. The report then focuses on the My Health Record project, presenting a vision document that outlines the problem the project aims to solve, which includes streamlining healthcare processes and ensuring secure online access to health records. It details the system's capabilities, such as secure information storage, automated updates, and reduced data entry complexity, and its benefits, including improved information management, simpler implementation, and centralized access. The report concludes by emphasizing the importance of information systems in modern healthcare and reiterates the advantages of the My Health Record project in enhancing patient care and system efficiency. References to relevant literature support the analysis.

Running head: SYSTEM ANALYSIS AND DESIGN
System Analysis and Design
Name of the Student
Name of the University
Author’s Note:

1
SYSTEM AND ANALYSIS
Table of Contents
Introduction................................................................................................................................2
Vision Document.......................................................................................................................2
Problem..................................................................................................................................2
Capabilities.............................................................................................................................3
Benefits..................................................................................................................................3
Conclusion..................................................................................................................................4
References..................................................................................................................................5

2
SYSTEM AND ANALYSIS
Introduction
An organized system, which could be used to properly store, manage, collect, retrieve
and communicate information and data. There are various data operations that are executed
with an information system. It can also be defined as the integration of computer networks
and database for the successful execution of any information related operation (Nazi, 2013).
The Australian government has decided to launch a project, namely, My Health Record for
their people. The following report will help to understand the entire concept of this project
My Health Record through depicting vision document for it. It will comprise of problem,
benefits and the capabilities for My Health Record.
Vision Document
Problem
This particular project of My Health Record is going to be launched by the
Commonwealth Government of Australia for the purpose of serving their patients (Bajdor &
Grabara, 2014). The main aim of this project is to help out the citizens of Australia for
smoothening the entire process of treatment and maintaining health related records. They
want to make the procedure easier as well as less complex. It would be an online synopsis of
the health records of the Australian people with extreme security. The users of this project
will fetch out their details or data from this information system completely securely and have
not to be dependent on various health experts or hospitals. The basic need of this project is
that the reformation of system efficiencies could be easily continued by it. Moreover, these
system efficiencies could also be driven by this project (Laudon & Laudon, 2016). The
expansion and enhancement of costs within the health industry could be systematically

3
SYSTEM AND ANALYSIS
diminished or reduced by the project. The entry of data could be easily managed by the users
and thus the regular visit to hospitals can be stopped.
Capabilities
Capabilities of any system can be defined as the abilities that the system can execute
and has the potential to complete it properly. Like any other information system, My Health
Record system will have several capabilities (Demir & Krajewski, 2013). The most
significant capability of this project will be easy storage of information that is related to the
health of an individual. The second capability will be the high security of the system.
Moreover, the moment information is stored within the system; it will be automatically
updated in that system. The other capability includes the reduction of effort of the hospitals or
doctors in information management and information handling. Entry of data manually is
absolutely restricted in the system (Wu et al., 2013). The lack of the complexity would be the
next capability of My Health Record. Auto removal of information is the seventh major
capability of the system.
Benefits
Advantages of benefits of any system can be termed as those features that the system
would be giving to the world by its significant characteristics or capabilities. There will be
some of the major benefits in My Health Record. They are given below:
i) Information Management: The data or the important information could be easily
managed with this information system and thus can be termed as one of the most important
advantage of the system (Nazi, 2013).
ii) Simple Implementation: The second advantage of the system would be the simpler
implementation of this system.

4
SYSTEM AND ANALYSIS
iii) Cheaper: The third advantage of this information system would be cheaper in
comparison to other information systems.
iv) Information Centrality: The information access within the system is perfectly
centralized and the finding of information would be simple (Arvidsson, Holmström &
Lyytinen, 2014).
v) Easy Handling of Information: The simple information handling is the other
benefit of the system.
Conclusion
Therefore, conclusion can be drawn from the above discussion that the particular
system that helps to complete as well as execute any type of operation in the database or data
structure can be termed as an information system. The data or information management is
done extremely easier than any other system. Moreover, the data collection and the retrieval
are also done here. The successful integration of all types of network of data with the
significant databases is known as information system. This information can also be retrieved
and manipulated through it. The specific project of My Health Record is also an information
system that is being decided to be launched by the Commonwealth Australian Government so
that there remains no problem in utilizing health related information by its users. It is a safe
online synopsis of the health related details of the Australian patients. This particular report
has solely provided a detailed description about the project of My Health Record by creating
a vision document for the project. This vision document consists of the problem statement,
the several capabilities as well as the various advantages of this project.

5
SYSTEM AND ANALYSIS
References
Arvidsson, V., Holmström, J., & Lyytinen, K. (2014). Information systems use as strategy
practice: A multi-dimensional view of strategic information system implementation
and use. The Journal of Strategic Information Systems, 23(1), 45-61.
Bajdor, P., & Grabara, I. (2014). The Role of Information System Flows in Fulfilling
Customers’ Individual Orders. Journal of Studies in Social Sciences, 7(2).
Demir, I., & Krajewski, W. F. (2013). Towards an integrated flood information system:
centralized data access, analysis, and visualization. Environmental Modelling &
Software, 50, 77-84.
Laudon, K. C., & Laudon, J. P. (2016). Management information system. Pearson Education
India.
Nazi, K. M. (2013). The personal health record paradox: health care professionals’
perspectives and the information ecology of personal health record systems in
organizational and clinical settings. Journal of medical Internet research, 15(4).
Wu, A. W., Kharrazi, H., Boulware, L. E., & Snyder, C. F. (2013). Measure once, cut twice
—adding patient-reported outcome measures to the electronic health record for
comparative effectiveness research. Journal of clinical epidemiology, 66(8), S12-S20.