Detailed Requirements Gathering for My Health Record & Stakeholder Map

This report provides a comprehensive overview of the requirements gathering phase for the 'My Health Record' system, an Australian government initiative for managing health-related information electronically. It includes a stakeholder map identifying key participants such as internal executives, internal operations, external executives, and external operations, along with their interests in the project. A questionnaire designed to gather feedback from stakeholders is presented, covering aspects like administration arrangement eminence, security plan quality, and system compatibility. Furthermore, the report develops a use case diagram illustrating system functionalities such as login, database management, investment handling, information updates, and registration. The roles of various actors, including administrators, doctors, hospitals, patients, and health record managers, are defined. The document concludes with a detailed description of a use case, outlining the pre-state, post-state, flow control, and potential exceptions. Functional requirements, such as easy access to medical information during emergencies and smooth updates to electronic health records, are also specified. The report aims to present a clear perspective of the requirement gathering stage, emphasizing the importance of stakeholder involvement and a structured approach to system analysis.

Assessment item 2: Requirements Gathering
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Table of Content
Introduction...........................................................................................................................................3
Stakeholder map....................................................................................................................................3
Questionnaire for My health record.......................................................................................................4
Use case diagram for My health record.................................................................................................5
Working with actors..............................................................................................................................6
Functional requirements.......................................................................................................................7
Conclusion.............................................................................................................................................7
References.............................................................................................................................................8
Appendix...............................................................................................................................................9
List of Figures
Figure 1: Representation of stakeholder map.........................................................................................4
Figure 2: Diagrammatic presentation of My health record system........................................................7
List of Tables
Table 1: Stakeholders involved detailing...............................................................................................5
Table 2:Tabular view of “My health record” functionalities.................................................................8
Table 3: Structured representation of the present state of my health record system.............................10
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Introduction
An outline of health linked subtle elements of people namely "My health record" is an electronic
web-based framework. The Australian government has benefited this office for nationals so as to
deal with the health-related information of people in the prior framework. This report intends to
give a perfectly clear perspective of prerequisite social event stage for supporting "My health
record" system. A partner guide will be made for "My Health record" which incorporates four
activities i.e. Inside Executive, Internal-Operation, External-Executive, and External-Operation with
their enthusiasm for the undertaking. From that point onward, a poll will be made for a partner to
locate the further subtle elements and get the input from partners. In the last segment of the report,
I will build up the utilization case outline which incorporates utilize case depiction and full utilize
case portrayal.
Stakeholder map
A cooperative way to deal with draw the points of view of various partners as for "My health record"
is completed within this segment. Stakeholders are the kind of individual who adds to an association
specifically or by implication. Stakeholders have an essential influence on an association as they can
affect emphatically or adversely to the association. The stakeholders change as per the kind of
association in which they work for e.g. client, administrator, director, government specialists and
numerous more different partners.For the computerized venture "My Health Record" the partner
investigation is performed in underneath area(Bin,am, Bayoko, Zemadin& Dembele,2018).
 Identification step: Following an applicable methodology in these progression partners are
recognized and recorded in this step.
 Analysis step: .This step includes breaking down partners based on the likelihood of partner
will in "My health record".
 Stakeholder mapping: Another premise of examination is partner impact and the rank of
involvement.
 Stakeholder Prioritizing: This step includes mapping of partner points of interest drained
out of investigation step. In this progression, the correspondence between the partners broke
down are depicted and even organized.
Figure 1: Representation of stakeholder map.
The guide appeared above is designed using the draw.io apparatus. In this guide, I have partitioned the
area into four sections similarly speaking to inner and outer officials and in addition activities equally.
For these tasks, diverse partners are related. These partners assume an alternate part in the association
and help to control the arrangement of association. From this partner guide of "My Health Record," a
harsh thought can get for digit health undertaking and its tasks the portrayal of mentioned quadrant
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benefits a view for organization segment as a system ( Hebbring, Boscarino, Henrikson, Fuller &
Epstein,2017).
.
Table 1: Stakeholders involved detailing.
Involved stakeholders Stakeholder responsibilities Compete for detailing
Patient Filling fitting and reconsider
unobtrusive components in
the propelled shape in "My
health record" on the keen
computer or smart gadgets
Patients are served to get the
analyze the infection they are
experiencing and they have
to gather the recommended
record by a specialist.
Financier Verification of the
affirmation to be created as
for interest in "My health
record" is done.
All last endorsements of the
arrangements done are first
proposed and settled
regarding the system required
to be done in "My health
record".
Doctor In light of the patient's
healthiness and the past
medicinal records specialists
diagnoses the patients.
The human administrations
master communities in the
"My health record".
Authority is known as
specialists profit the dealing
with the patient.
Administrator Significant obligations
including taking care of the
specialized end of "My health
record" with the administration
of up degrees in the framework
are a director's obligation.
Security arrangement in records
with an entrance control
framework is kept up in the
"My health record" is in heads
hands ( Christiansen, Skipenes,
Hausken, Skeie, Østbye &
Iversen,2017).
.
Director The director has the
responsibility of completely
governing the system and
finalizes all the decisions
related to the system.
In “My health record”
director manage to detail of
higher most authorities and
governs the system.
Hospital Keeps up a record of the
patients in the doctor's
facilities and their treatment
charges and the specialist's
points of interest who
analyzed them in "my health
record".
Updates understanding
records in "my health
record", Resolve diverse
issues like charging, keep
records of an alternate office
in the doctor's facility and
furthermore the expenses and
charges of administrations.
Questionnaire for My health record
The feedback is a segment of inquiry that includes set of issue. It is like manner fulfills the
information gathering reason. The assembly is a kind of study or Questionnaire. It can be uncovered
at the assembly or might be even revealed. A demonstration of commitment to the configuration that
might end later. With this system undergoes to ensure the framework implementation and proffer
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other data. It is like way satisfies the data gathering reason. Proceeding with a collection of questions
created for "My health record" application in use onward is written below. It is done to get a feedback
of the electronic health record system namely “My health record” (Krosnick,2018).
1. Administration arrangement eminence in "My health record".
 Is the quality level of administrations arrangement attractive?
YES NO
2. Security plan quality in "My health record" to keep up secure affirmation basis.
 Be the passageway controls especially directed in "My health record" database for
protecting the organization?
YES NO
3. Security arrangement value inside "My health record" to keep up protected validation foundation.
 Be the entrance management all around in "My health record" database designed to
secure the framework?
YES NO
4. Framework gave ought to be perfect all programs with a specific end goal to keep up the quick
access and office arrangement.
 Does the system work in all browsers?
It does NO
5. Only citizens of Australia can use the functionalities of my health record.
 What is your nationality?
Australian Other
6. How record the values in tables or in the database?
7. How is this application working to users?
8. My health recorded application solve the issues, Explain?
9. How can it be work & another?
10. Give feedback and review.
Use case diagram for My health record.
Table 2: Tabular view of “My health record” functionalities.
Functionalities Detailing
system handling From login to log out contains many steps in the middle process of the
selection of hospital booking appointments and then paying the
desired amount, everything in the system is handled by the
administrator.( Christiansen, Skipenes, Hausken, Skeie, Østbye &
Iversen,2017).
Login part People can sign in with the credentials provided by admin.
Database managing Administrator plays a role in securing the existing system at the
back end managing whole database as well as the security
parameters.
.
Entry managing. Inside "My health record" framework the subtle elements with respect
to people are secured through the entrance managers by permitting
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just approved clients from end to end login and enlistment
process(Patil, Talekar, Raskar, Chavans,& Kadu,2018)
.
Investment handling Agents of "My health record” endorse the affirmations for
speculations to be done in the framework for advanced
development.
Information updates Each detail, for instance, altering in points of interest of people
is finished by the people utilizing accreditations given by the
executive. People here incorporate all partners.
Registration
functionality
First-time users can enroll themselves from registration
functionality in “My health record”.
Working with actors
Administrator: These performing actors handle complete set of management with respect to "My
health record" framework counting the arrangements containing database administration and
overhauling of frameworks on standards( Christiansen, Skipenes, Hausken, Skeie, Østbye &
Iversen,2017).
Doctor: This performing actor serves by diagnosing the patients as indicated by the ailment they are
experiencing (Sheridan, Schrandt, Forsythe, Hilliard,& Paez,2017).
Hospital: These on-screen characters keep up the administration arrangement through "My
health record" for patients.
Patient: These performing actors appreciate the administration arrangement by the "My health
record" framework.
Health record manager: This on-screen character deals with the proceedings of the patient by
refreshing the subtle elements. This performing artist needs to organize for the most part with
the overseer.
Planners: These performing artists strategize the outside tasks with a specific end goal to deal
with the asset arrangement in "My health record".
Table 3: Structured representation of the present state of my health record system:
Describing use case in a detailed way.
Name Medicinal treatment
Specified field of study Medicinal treatment
Centered event. Tolerant enlisted or login inside "My health
record application"
Partners Administrator, patient and Record
maintainer.
Summarized view The patient requests to sign in the particular
application for utilizing it and add the patient
can discover a healing facility with the
restorative record officer. Choice of
specialists is finished by patients as indicated
by the field of strength required keeping in
mind the end goal to cure the sickness
Before -state Therapeutic record maintainer and patient
need to enroll in the application.
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After-state Health points of interest of the patient are
warehoused in the framework.
Flow control of the activity
Actor features Processing steps of the system
 Registration of patient in the
application.
 Therapeutic record maintainer can
be found by the patient effectively.
 Selection of specialist with the
arrangement obsession should be
possible effortlessly.
 Time and arrangement time would be
delivered at the patient end.
 After this installment should be
possible and the client can at the last
log out.
 Warehousing of patient subtle
elements is finished as for the
framework with the approval of every
individual's qualifications.
 Information gets put away in "My
wellbeing record" application.
 Highly qualified doctors are recorded
from the restorative record.
 The arrangement is reserved by the
framework and affirmed points of
interest are shown.
 Toward the end, installment is
acknowledged by the framework.
Exceptions that can occur
 In the crisis circumstance, the regarded specialist is inaccessible.
 Invalid login certifications of patients.
Functional requirements
 During the crisis, a simple access ought to be accessible to restorative information put away.
 It gives usefulness to every one of its clients to deal with their restorative remedy.
 Users can straightforwardly contact therapeutic advisors and can raise their question.
 The clients can see in excess of one part of restorative data over the time.
 Update in the EHR are ought to be permitted in a smooth flow.
 Health subtle elements ought to be moved in a dependable way to the clinic when required.
Conclusion
This appraisal is a total perspective of outline and necessity gathering period of stakeholder delineate
a sorted method to exhibit the on-screen characters working in the facade and establishment of "My
health record" application. For highlighting the major focus requirement points a step to step path is
explained in the requirement phase analyzing report according to the necessities. Adding to it I
represented an image formation type of perspective representation concerning "My health record"
application situation. This evaluation has churned the best and even every single point of concern
required to learn in requirement phase of system analysis.
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References
 Krosnick, J. A. (2018). Questionnaire design. In The Palgrave Handbook of Survey Research (pp.
439-455). Palgrave Macmillan, Cham.
 Binam, J. N., Bayoko, A., Zemadin, B., & Dembele, C. (2017). Stakeholder mapping, analysis,
and engagement for development projects in southern Mali.
 Sheridan, S., Schrandt, S., Forsythe, L., Hilliard, T. S., & Paez, K. A. (2017). The PCORI
Engagement Rubric: promising practices for partnering in research. The Annals of Family Medicin
 Hebbring, S., Boscarino, J., Henrikson, N., Fuller, S., & Epstein, M. (2017). Health Care Systems
Research Network Twin Cohort and its Potential Utility. Journal of Patient-Centered Research
and Reviews, 4(3), 172-173.
 Christiansen, E. K., Skipenes, E., Hausken, M. F., Skeie, S., Østbye, T., & Iversen, M. M. (2017).
Shared Electronic Health Record Systems: Key Legal and Security Challenges. Journal of
diabetes science and technology, 11(6), 1234-1239
 Patil, S. D., Talekar, K. S., Raskar, R. M., Chavans, P. A., & Kadu, R. (2018). Attribute Based
Access Control in Personal Health Records Using Cloud Computing.
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Appendix
Figure 2: Diagrammatic presentation of My health record system
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