Native Bush Spices Australia Website Project - Emails and Reports

This document presents a comprehensive overview of the Native Bush Spices Australia website project. It includes a series of emails to the Operations Manager and Project Team members, outlining the project scope, project management plan, and seeking feedback and approval. The project involved developing a new website with a shopping cart to increase sales and brand awareness. The document also includes a revised project scope, reflecting feedback received, and a final project evaluation report, detailing the project's outcomes, budget, and lessons learned. The project faced challenges such as delays in website development and staff departures. The report highlights the project's successes, such as the live website and positive staff feedback, and offers recommendations for future projects, including contingency planning and staff training. The project was concluded, and the report summarizes the reasons for project sign-off and the overall project performance.

Running head: NATIVE BUSH SPICES AUSTRALIA
NATIVE BUSH SPICES AUSTRALIA
Name of the Student:
Name of the University:
Author Note:

1NATIVE BUSH SPICES AUSTRALIA
Exercise: 3
23.09.2019
Name of the Operation Manager
Native Bush Spices Australia
Coffs Harbour, NSW
Dear [Mr./Ms./Mrs.] [Manager’s Name],
My name is [your name], I am the Marketing Coordinator of this organization. The new website is included a shopping
cart so that customers can order products directly through the website. The marketing team will use the logo across all
of the company’s communication. New web site implemented within two months from the implementation of the
project plan, sales show 20% increase over 12 months, market research shows brand increasingly recognized.
The approval of the Project Management Plan should be developed in the first Project Team meeting for improved a
new website. I wait for your positive response.
Sincerely,
[Your Name]

2NATIVE BUSH SPICES AUSTRALIA
Exercise: 4
Revised Project Scope:
Introduction
The new website is launched, which is included a shopping cart so that customers can order products directly through
the website. The Native Bush Spices marketing team will use the logo across all of the company’s communication.
Scope
Currently, the business is selling its products through some small supermarkets and health stores throughout Australia.
The company also has a basic website that includes four pages: home, about us, products and contact details.
Legislative and regulatory context
The new logo is to be designed by the selected website designer. It should reflect the company’s image on the website
and all company stationary, etc. New web site implemented within two months from the implementation of the project
plan, sales show 20% increase over 12 months, market research shows brand increasingly recognized. Staff time will be
used to assist development of the website wherever helpful, such as in supplying text or images
Business objectives
The company’s overall business objectives for the next three years are to increase sales and create brand awareness,
develop a broader product range, as well as expand into overseas markets, most likely Hong Kong, Japan and
Singapore.
Risk assessment
Lack of knowledge about the organization’s web site development and limited budget.
Stakeholders

3NATIVE BUSH SPICES AUSTRALIA
Project manager, project team member, senior manager.
Resources
Native Bush Spices Australia will be using the same physical resources as they did, before beginning the project.
Relationship to other projects
The marketing department will use the new logo from the website development to brand all other company documents
and communication. Some new products are currently being developed. The website will be involved in its launch.
Reporting
A Project Management Plan should be developed following the first Project Team meeting. It should be submitted to
the Operations Manager for approval.

4NATIVE BUSH SPICES AUSTRALIA
Exercise: 6
23.09.2019
Name of the Operation Manager
Native Bush Spices Australia
Coffs Harbour, NSW
Dear [Mr./Ms./Mrs.] [Manager’s Name],
My name is [your name], I am the Marketing Coordinator of this organization. I conduct a meeting with the project
team. The new website is classified as a Medium Project. The website includes a shopping cart so that customers can
order products directly through the website. New web site implemented within two months from the implementation of
the project plan, sales show 20% increase over 12 months, market research shows brand increasingly recognized. The
total budget for the development of the web site is $8,500.
I wait for your positive response and approval.
Sincerely,
[Your Name]

5NATIVE BUSH SPICES AUSTRALIA
Exercise: 7
23.09.2019
Project Team Members
Native Bush Spices Australia
Coffs Harbour, NSW
Dear [Mr./Ms./Mrs.] [Manager’s Name],
My name is [your name], I am the Marketing Coordinator of this organization, and I introduce and summarise the new
website which is included a shopping cart so that customers can order products directly through the website. The
company’s overall business objectives for the next three years are to increase sales and create brand awareness, develop
a broader product range, as well as expand into overseas markets, most likely Hong Kong, Japan and Singapore. New
web site implemented within two months from the implementation of the project plan, sales show 20% increase over 12
months, market research shows brand increasingly recognized. Team members include a budget based on estimated.
Staff time will be used to assist development of the website wherever helpful, such as in supplying text or images.
Sincerely,
[Your Name]

6NATIVE BUSH SPICES AUSTRALIA
Exercise: 12
Native Bush Spices Australia
Project Evaluation Report
Reason for Closing the Project
The task has achieved its end and
has met every one of the
necessities of making the site.
The site has been made,
conveyed to the customer and
executed on the framework for
Local Bush Spices Australia.
The task has achieved its end and
has met every one of the
necessities of making the site.

7NATIVE BUSH SPICES AUSTRALIA
The site has been made,
conveyed to the customer and
executed on the framework for
Local Bush Spices Australia.
The task has achieved its end and
has met every one of the
necessities of making the site.
The site has been made,
conveyed to the customer and
executed on the framework for
Local Bush Spices Australia.
The task has achieved its end and
has met every one of the
necessities of making the site.

8NATIVE BUSH SPICES AUSTRALIA
The site has been made,
conveyed to the customer and
executed on the framework for
Local Bush Spices Australia.
The task has achieved its end and
has met every one of the
necessities of making the site.
The site has been made,
conveyed to the customer and
executed on the framework for
Local Bush Spices Australia.
The task has achieved its end and
has met every one of the
necessities of making the site.

9NATIVE BUSH SPICES AUSTRALIA
The site has been made,
conveyed to the customer and
executed on the framework for
Local Bush Spices Australia.
The task has achieved its end and
has met every one of the
necessities of making the site.
The site has been made,
conveyed to the customer and
executed on the framework for
Local Bush Spices Australia.
The project has achieved its end and has met every one of the necessities of making the site.
Highlights and innovations
Staff performance to be satisfactory, the website is working very well.
Summary of recommendations

10NATIVE BUSH SPICES AUSTRALIA
Train to the staff to maintain the
website.
2.) Approval in the delay of project
3.) Demand for more budget
4.) Hire a uniquely skilled graphic
designer.
5.) Make the operation manager
close the project
Train to the staff to maintain the website, demand for the more budget, approval in delay of project, make operation
manager close the project and lastly hire experienced graphic designer.
Performance against objectives
All ventures shift to some degree from the first arrangement, these varieties to be distinguished what is more and the
explanation behind the fluctuation depicted.
Performance against outcomes
The execution of the project is related to the accomplishment of focused results is that the site is live now, and the
undertaking is finished at the point.
Performance against outputs

11NATIVE BUSH SPICES AUSTRALIA
After so many changes in the actual plan, the company is successful in establishing the standards and expectations of
the customers to create the website.
Performance against budget
Cost Area Estimated Cost Actual Cost
Photographs $6000 $5000
Logo design $4000 $3000
Web site development $22000 $20000
Web site content $3000 $2000
Total $30000( The company
managed to save $5000 on an
actual budget)
Lessons learnt
Set up contingency planning in case any team member leaves. Provide website maintenance training so that the person
maintains the website.

12NATIVE BUSH SPICES AUSTRALIA
Exercise: 13
23.09.2019
Name of the Operation Manager
Native Bush Spices Australia
Coffs Harbour, NSW
Dear [Mr./Ms./Mrs.] [Manager’s Name],
My name is [your name], I am the Marketing Coordinator of this organization. The reason for sign off the project is the
web site developer could not complete the web site within the required timelines as originally stated in their quote and
also some additional delays due to the customer service officer’s departure and changes to the web site during the
development as a result of the project manager’s input.
I attached the project evaluation report:
Project Evaluation Report
Reason for Closing the Project
The task has achieved its end and
has met every one of the
necessities of making the site.

13NATIVE BUSH SPICES AUSTRALIA
The site has been made,
conveyed to the customer and
executed on the framework for
Local Bush Spices Australia.
The task has achieved its end and
has met every one of the
necessities of making the site.
The site has been made,
conveyed to the customer and
executed on the framework for
Local Bush Spices Australia.
The task has achieved its end and
has met every one of the
necessities of making the site.

14NATIVE BUSH SPICES AUSTRALIA
The site has been made,
conveyed to the customer and
executed on the framework for
Local Bush Spices Australia.
The task has achieved its end and
has met every one of the
necessities of making the site.
The site has been made,
conveyed to the customer and
executed on the framework for
Local Bush Spices Australia.
The task has achieved its end and
has met every one of the
necessities of making the site.

15NATIVE BUSH SPICES AUSTRALIA
The site has been made,
conveyed to the customer and
executed on the framework for
Local Bush Spices Australia.
The task has achieved its end and
has met every one of the
necessities of making the site.
The site has been made,
conveyed to the customer and
executed on the framework for
Local Bush Spices Australia.
The task has achieved its end and
has met every one of the
necessities of making the site.

16NATIVE BUSH SPICES AUSTRALIA
The site has been made,
conveyed to the customer and
executed on the framework for
Local Bush Spices Australia.
The project has achieved its end and has met every one of the necessities of making the site.
Highlights and innovations
Staff performance to be satisfactory, the website is working very well.
Summary of recommendations
Train to the staff to maintain the
website.
2.) Approval in the delay of project
3.) Demand for more budget
4.) Hire a uniquely skilled graphic
designer.
5.) Make operation manager to
close the project

17NATIVE BUSH SPICES AUSTRALIA
Train to the staff to maintain the website, demand for the more budget, and approval in delay of project, make
operation manager close the project and lastly hire experienced graphic designer.
Performance against objectives
All ventures shift to some degree from the first arrangement, these varieties to be distinguished what is more and the
explanation behind the fluctuation depicted.
Performance against outcomes
The execution of the project is related to the accomplishment of focused results is that the site is live now, and the
undertaking is finished at the point.
Performance against outputs
After so many changes in the actual plan, the company is successful in establishing the standards and expectations of
the customers to create the website.
Performance against budget
Cost Area Estimated Cost Actual Cost
Photographs $6000 $5000
Logo design $4000 $3000
Web site development $22000 $20000
Web site content $3000 $2000
Total $30000( The company managed to
save $5000 on an actual budget)

18NATIVE BUSH SPICES AUSTRALIA
Lessons learnt
Set up contingency planning in case any team member leaves. Provide website maintenance training so that the person
maintains the website.
Sincerely,
[Your Name]