Project Proposal: Enhancing Operations at Natural-Lee Organic Farm

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SOUTHERN CROSS UNIVERSITY
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Table of Contents
Introduction................................................................................................................................3
Business Information.................................................................................................................4
Organization Chart.....................................................................................................................5
System Vision Document...........................................................................................................6
Problem Description...............................................................................................................6
System Capabilities................................................................................................................6
Anticipated Business Benefits................................................................................................6
Work Breakdown Structure........................................................................................................7
Gantt Chart.................................................................................................................................8
PERT/CPM Chart.......................................................................................................................9
Risk Analysis...........................................................................................................................10
Cost-Benefit Analysis..............................................................................................................12
Conclusion................................................................................................................................13
References................................................................................................................................14
List of Figures
Figure 1: Organization Chart.....................................................................................................5
Figure 2: Work Breakdown Structure........................................................................................7
Figure 3: Gantt Chart.................................................................................................................8
Figure 4: PERT/CPM Chart.......................................................................................................9
Figure 5: Cost Analysis............................................................................................................12
Figure 6: Cost Distribution.......................................................................................................12
2

Introduction
The organization named as Natural-Lee produces the certified fruits, vegetables, honey
organically. It is started by the backyard of Phil Lee. He wants to expand their business into
the property of his family. He didn’t have any vast knowledge about information system, so,
her wife Wendy has taken the responsibility for making a better reputation in the market. She
also has knowledge of the customer relationship management. She will make system online,
so the customers will able to request or place the order for the online delivery of products.
3

Business Information
Natural-Lee is the organization which is certified for fruit & nuts, vegetables, decorative
plants, honey and eggs. These are grown up with the biodynamic soils and permaculture
principles. This organization is started in the backyard of Phil Lee. With the company of his
friends, he started the community garden when the demand for organic food is increasing day
by day. For making the business successful, he worked tirelessly with his friends but now he
wants to enhance his business. Phil’s main occupation is a carpenter but he has the vast
knowledge of soil health, soil types, weather, crops, composting and soil preparation. For
manure and milk, he has cows and in recent days, he acquires chickens for providing the
different kinds of fertilizing manures in the production of eggs. Phil Lee married Wendy who
had good practice for dealing with the customers as well as marketing (Winch, et al., 2016).
4

Organization Chart
Figure 1: Organization Chart
The above figure shows the organization chart of the organization named as “Natural-Lee”.
Phil Lee is the owner or the founder of Natural-Lee, Richard is the Marketing Manager, and
his wife Wendy is the Customer Relationship Manager. Phil hired Sam, Sarah, and Simon for
machinery support and Ning, Mick, Nick and Nolla for production support. Wendy hired
Marsha and Mark for pick-up support who will make decisions related to pickups when the
traffic is vast there then they will provide the pickup facility for the customers. They have to
report to Derrek. Derrek is the assistant of both Marsha and Mark.
5

System Vision Document
It is the document which explains the scope and the purpose of the high-level products,
project and programs. It includes the problems which are analysed, system capabilities and
system benefits. It helps in creating system expectations and also reduces the system risks.
There are some phrases which include the documentation of the system, these are:
- Problem Description
- System Capabilities
- Anticipated business benefits
Problem Description
In the Natural-Lee organization, there are some problems occurred such as:
- There is not a standard way of transferring foods to customers.
- They didn’t have any common application for direct communication with the customers.
- It is very hard for Phil Lee to track things easily.
- Less space on the farm because many customers were assembled in a single time.
- They didn’t have any pickup facility for the customers (Sharon, et al, 2017).
System Capabilities
It is the part of the system vision document where it requires the capabilities of the newly
designed system. There are some system capabilities which will help to design and develop a
new system. These are:
- For the production of items, the pesticides will not be used for securing the heath for the
customers.
- The food will be fresh-baked by which more customers will attract.
- The designed system has better security for storing the data or information of customers.
The customers will share easily their information or data for delivery.
- The designed system will provide the facility for the customers to register themselves into
the system.
- Unauthorized users will not able to access the system, they have to register themselves
first (Hugo, et al., 2018).
Anticipated Business Benefits
There are some business benefits which will be focussed for better development of the
system. These are:
- The designed system will help the customers to order food easily.
- It mainly focuses on customers services.
- The order can be tracked easily with the help of the designed system.
- If customers want to cancel the order then they can cancel directly via designed system.
- The records can be maintained or tracked automatically for customer orders.
6

Work Breakdown Structure
Figure 2: Work Breakdown Structure
In the above figure, it shows the breakdown structure of the workings of the system designed.
The WBS will reduce the complication occurs in the designing of the system. It divides the
whole project into small-small parts or tasks. The owner of the organization “Phil Lee” wants
to develop the new system for the organization named as “Natural-Lee”. For the proper
development of the system, the overall workings are divided into 5 sub-parts where each and
every task were identified easily. The complete project was segregated into 5 milestones
where it is required for achieving the project completion (Siami, et al.,2015).
7

Gantt Chart
It is the bar chart which illustrates the schedule of the project. It lists the tasks that will be
performed in vertical-axis and also shows the time intervals on horizontal-axis. The
horizontal graphs show the time of every activity. In the below diagram, it shows the Gantt
Chart of the organization named as “Natural Lee”. The whole project is divided into 5
milestones, each of the milestones is derived from their various sub-tasks.
ID Task
Mode
Task Name Duration Start Finish
0 Natural-Lee 43 days Mon 03-06-19Wed 31-07-19
1 All Meetings 15 days Mon 03-06-19Fri 21-06-19
2 Meetings with Phil
and Wendy
8 days Mon 03-06-19Wed 12-06-19
3 Meeting with
Accounts Manager
5 days Thu 13-06-19 Wed 19-06-19
4 Conduct Interviews 2 days Thu 20-06-19 Fri 21-06-19
5 Milestone 1:
Meetings
Completed
0 days Fri 21-06-19 Fri 21-06-19
6 Data Gathering 10 days Mon 24-06-19Fri 05-07-19
7 Fetching &
Gathering
requirements
8 days Mon 24-06-19Wed 03-07-19
8 Reviews on
Organization
Records
2 days Thu 04-07-19 Fri 05-07-19
9 Milestone 2: Data
Gathering
Completed
0 days Fri 05-07-19 Fri 05-07-19
10 Observations 11 days Mon 08-07-19Mon 22-07-19
11 Observe business
operations
6 days Mon 08-07-19Mon 15-07-19
12 Location Activities 3 days Tue 16-07-19 Thu 18-07-19
13 Customer
Interactions
2 days Fri 19-07-19 Mon 22-07-19
14 Milestone 3:
Observation
Completed
0 days Mon 22-07-19Mon 22-07-19
15 Software Investigation6 days Tue 23-07-19 Tue 30-07-19
16 Investigate
"Customer Books"
3 days Tue 23-07-19 Thu 25-07-19
17 Examine Billing
Transactions &
Sample Sales
3 days Fri 26-07-19 Tue 30-07-19
18 Milestone 4:
Software
Investigation
Completed
0 days Tue 30-07-19 Tue 30-07-19
19 Documentation 1 day Wed 31-07-19Wed 31-07-19
20 Final report
preparation
1 day Wed 31-07-19Wed 31-07-19
21 Milestone 5:
Documentation
Completed
0 days Wed 31-07-19Wed 31-07-19
Project Manager
Business Analyst
21-06
Information Analyst
Business Analyst
05-07
Team Leader
Information Analyst
Manager
22-07
Information Analyst
Business Analyst
30-07
Project Manager
31-07
28 02 07 12 17 22 27 02 07 12 17 22 27 01 06 11 16 21 26 31 05 10 15 20 25 30 05 10 15 20 25 30 04 09 14 19
May 2019 June 2019 July 2019 August 2019 September 2019 October 2019 November 2019
Figure 3: Gantt Chart
8

PERT/CPM Chart
It is the evaluation technique or tool used for organizing, coordination, and scheduling the
tasks into the project. Below diagram shows the PERT/CPM chart of a designed system for
the Natural-Lee Organization.
Figure 4: PERT/CPM Chart
9

Risk Analysis
S.
No.
Risk Type Impact Risk
Affected
Summary Results
1. Strategy Risk Planning is not
proper to
implement the
required
features.
It is affected
by the stage
of planning
where the
project’s
blueprint is
been
designed.
With the help of
proper
documentation,
this risk can be
avoided easily.
It is to be
improved for
further steps or
reducing the
above risks.
2. Innovation
Risk
If the
innovation is
not created at
regular
intervals then it
will affect the
satisfaction of
customers.
If the new
technique or
technology
used for farm
and crop,
then it
increases the
innovation
risks.
By considering
the customer's
requirements,
the innovation
will be
implemented. It
will help to
increase the
customer
instead of
decrease.
Regular new
innovations
will decrease
the customers
of products.
3. Quality Risk If the quality
increased then
the customers
will be
increased and
vice versa.
If the quality
is outdated
for the
customers
then it will
affect the
quality and
also reduces
the
customers.
The grownup
crop should be
natural for
maintaining the
quality of
products.
It will affect
the
relationships
with the
customers.
4. Reputation
Risk
If the quality of
the products
decreases than
it will affect
the reputation
of the
organization
with the
customers or
the entire
world.
A small
mistake will
decrease the
reputation of
the company
or
organization
(Iyamu, et
al., 2014).
The reputation
is very crucial
for maintaining
or growing up
the business.
To stay
profitable in
the market,
then reputation
is a must.
5. Resource Risk It is the type of
risk which
occurs at the
time of
management of
the project.
The
resources are
to be
properly
managed
because of
By considering
the
requirements of
the project, the
resources
should be
Data or
information is
proportional to
the resources.
It will affect
directly in the
10

the resources
is not
managed
properly then
it will
definitely
affect the
project
requirements.
properly
managed. It is
necessary
because it is
used for
creating the
project so
attractive.
implementation
process.
6. Schedule Risk In the
implementation
of the project,
the tasks have
to be scheduled
properly time
to time, if not
then it will
definitely
affect the
outcome of the
project.
The outcome
of the project
will be
affected
when the
subtasks
delayed some
time.
For proper
implementation,
the task has to
be completed
from time to
time.
It will affect
the production
of products and
also affect the
satisfaction of
clients or
customers.
11

Cost-Benefit Analysis
It is the analysis strategy which is used by the individuals or businesses to assess the possible
outcomes for making decisions. It is the major or the best way to making a decision or
identifying the system benefits. It finds the maximum profits by considering the project
requirements. It provides the profit in terms of system requirements. The gains the profits
with the comparison between investments and the transactions in the system.
Figure 5: Cost Analysis
Figure 6: Cost Distribution
12