Negotiation, Contractual Process, and RFP for Mobile Beauty Start-up

This report delves into the negotiation processes relevant to a mobile beauty service start-up, examining the key steps involved, including preparation, defining ground rules, clarification, bargaining, and closure. It identifies and analyzes the key stakeholders in the negotiation process, such as both involved parties, stakeholder representatives, and the organization itself. The report further explores the contractual management process, outlining the stages of planning, initiation, award, contract, and implementation, while emphasizing the importance of documentation management and monitoring. Additionally, it explains the Request for Proposal (RFP) process, detailing the steps involved, from assessing needs and identifying stakeholders to writing and reviewing responses, and identifies the required documentation, such as organizational background and project budget reports. The report provides a comprehensive overview of negotiation, contractual management, and RFP processes, all within the context of a mobile beauty service business.

PITCHING AND NEGOTIATION
INTRODUCTION
Negotiation is the process of resolving issues of two parties and came into a common agreement where difference of both
individuals get settle down. Report will be based on small business start-up. The start-up is related to mobile beauty services.
Make on move will hire people who will provide beauty services at home. It is the simple process which avoids arguments
and take such decision which can be win-win for both involved parties. Present study will discuss concept of negotiation and
key stakeholders involved in this process. Furthermore, it will explain or evaluate the key steps of negotiation and information
required for the same. Study will explain contractual process and ways to manage documentation.
It is very difficult task to successfully apply the negotiation in the company as it involves the
view of many people. There are five main step of negotiation which need to be applied in the
organisation these step is as follow:
Preparation and Planning: Makeup on the move needs to be involved in preparation and
planning. It is the initial stage of the negotiation where both the party use to plan about the
negotiation and tries to gather information regarding the negotiation. information include the
point of view and also tries to collect the evidence to prove that point of view correct in the
negotiation, information and history regarding the opposition party as it help the party to
understand their point clearly and also help in nelify the point of opposition party if the point is
inappropriate in the negotiation (McNamara, Cumming and Pulis, 2018).
Definition of ground rules: These is the stage where both the party with there mutual
understanding makes the rules and regulation regarding the negotiation which is used to be
happen. Main question which are address is first where and when will be the negotiation will be
held in the organisation, second will there will be any time constraint or not, third it will be
determined that is there are any issue which can not be set off in these negotiation and in the end
it is also decided by the both the party what will happen if there will be no solution for the
conflict in the negotiation. Make up on the move needs to also define the ground rules for
performing business. Both the party should clarify all the thoughts and should clarify the
information about the rules and regulation about the negotiation (Espinoza Salgado and et.al.,
2017).
Clarification and Justification: It is the initial stage of the negotiation where both the party
explains the starting point of view of their and the initial demand to give a clarity of view to the
opposition party and also explains the benefits of that initial demand, sometime parties also take
the help of evidence to prove their initial demand to the opposition Both the parties should have
the information about the initial demand before hand as it will help the parties to nelify the
wrong point of view.
Bargaining and Problem Solving: This is the toughest step in the negotiation process as in these step both
the party try to solve the problem in such a way that both the party are in the win – win situation. Make up
on the move can bargain with consumers in order to solve problem. The main tool used in these step is
Bargaining in which both the party discuss about the price of solution and in the end comes on the solution
which is approved by both the party. Sometime these step consumes a lot of time to complete as
these requires the mutual acceptance of both the party. Parties should have the information
about the original value of the resources as it will help them to have a good bargaining in the
price (Rottembourg and Masson, 2017).
Closure and Implementation: This is the final stage of the negotiation process where formal
agreement is made between the two parties on the basis of the result of the negotiation. And
after that also necessary step are taken to implement the decision in the organisation.
Request for proposal (RFP) is a proposal or document often used by the company interested in
procuring the asset of another company or looking to enjoy the services or commodities of
another company. This document is used in the primary stage or procurement stage of the
procurement cycle.
Steps and information require in the negotiation process
What is negotiation and the key stakeholder in the negotiation process
Negotiation is the process of solving dispute between two parties. Negotiation is also known as the communication tool used
to resolve the conflict between two or more parties and to come out with the joint solution. Make up on the move can use this
skill in order to negotiate with client. Negotiation generally occur when both or all the party are ready to have a discussion
upon the given issue and willing to have a solution for that issue. Major Issues which laid to the negotiation can be not able to
divide the resources between the two or more parties, both or all the party involve are not coming on common solution of the
issue or all the party is trying to do something unique but both the party is not able to do that by their own. Make up on the
move needs to consider some point before negotiation. All parties should be honest and straightforward in their point of view.
All parties should keep their personal issue aside, only focusses on the conflict issue. All parties should listen and respect the
opposition view point if it is correct. All parties should have the evidence to prove their point in front of all the party (Sinurat,
2015).
Stakeholder in negotiation process- Both the parties: Both the parties involved in the negotiation is a main stake holder as
they are the one who are adversely affected by the negotiation decision as both the party has to lose something and both the
party get something.
Stakeholder representative plays a vital role in the negotiation as stakeholder representative is the one who represents the
larger amount of group and speaks on behalf of them in the negotiation process, as it is very difficult for listener to
understanding the points of all the member in the group, stakeholder representative is the one who keeps the thought of all the
group member in front of listener in a summarised way and it is essential for the party to send their representative to the
negotiation process in Formal negotiation. Make up on the move can be benefited by the stakeholder’s representatives. As the
Stakeholder representative a key role in the negotiation process there are many different ways through which stakeholder is
selected, main two scenarios on which stakeholder is selected are large scale and small scale (McLeod, Verdon and Theobald,
2015).
Organisation: Organisation is also a stakeholder as the negotiation decision in the organisation always affect the working of
the organisation as it happens that some are happy with the result and some are not happy.

Establish the project's boundaries RFP process starts with the in-depth study of the need of the assessment as this help the company in knowing the real
need of the project in the organisation and also will help the organisation in knowing the current status of the firm and on the basis of that company can
take a decision Company will also require to set up the criteria after assessment that on what basis company will shortlist the supplier.
Identify key stakeholders and advisors: Make up on the move needs to identify key stakeholders and advisors. After uncertain the requirement of the
product company need to search the supplier in the data base of the company and also can search the new supplier in the market to procure the
resources (Wertelaers, Ferro-Luzzi and Perez, 2018).
Talk to stakeholders and define your project needs. After searching the supplier, the company need to carefully scan the supplier list and sink the
supplier on the basis of features offered by the resources of the supplier and after that make up on the move need to draft the request for proposal which
contains the information from the requirements specification document and the seller evaluation plan.
Write the RFP After drafting of proposal make up on the move need to send the proposal to stakeholder and interested party to review it, after any
correction if suggested final document need to made and distributed to the selected supplier through the different media platform. Some company also
send it as a hard copy to the supplier.
Review responses: It is the last step of the RFP process in which supplier send the proposal to the company in return of the document which was sent
by the company to the supplier (Kennedy, 2016).
Document Require in the RPF process
Organizational background report: Make up on the move needs to provide their organizational background report. This is the document which is
internally received by the procurement manger in these the requirement of the product is mention and after going through these report the procurement
manager assess the condition.
Project budget report: It is the report through which procurement manager is able to known the budget of the project and which helps the manager in
reviewing the proposal very efficiently.
Formal Proposal: It is the document which includes the Introduction, statement of purpose, background information about the company and also
includes the detail of the resources through the budget, Project schedule of the project and it also contains the requirement and criteria of the project.
Explain RPF process and the document require in the process Explain the contractual
process.document are managed and monitor in the process Contractual management process is the process in which both vendor
and purchaser comes together to meet the procurement relationship.
The main aim for the contractual management process is to provide
the profitable interaction to both the party. Contractual management
process is as follow:
Plaining: It is the initial stage of the contractual process in which
make up on the move use to make a plan about the procurement of the
resources in the business (Gratton, 2016). This step see the
requirement of the project, budget available to procure the project.
Many companies take these decisions after scanning the external
environment.
Initiation: It is the stage where make up on the move invites the tender
and also initiate to recheck all the document related to the Project. The
main process done under these step are Tender notices, Specifications,
Line items, Values and Enquiries (Sinurat, 2015).
Award: It is the stage where make up on the move used to evaluate the
tender and try to look at the best tender which can help the firm in
getting the best project but at same time it also does not cost much to
the company. The main process done under these stage are Details of
award, Bidder information and Bid evaluation.
Contract: It is the stage where end contract is signed between buyer
and the seller. These is done on the document called contract which
contains the detail about the project which has been taken by the buyer
and also it contains the price at which project is sold.
Implementation: It is the last step of the process in which payment of
the contract is to be done and also the project is started to be run in the
organisation (McNamara, Cumming and Pulis, 2018).
Contractual Process Documentation Management and Monitoring
Contractual process requires lot of document as Plaining process
demands to go through many internal document such as budget report,
organisational background report and in the Initiation and award stage
it ask company to go through the biding document and tender and also
requires to so through the contract, management of the company need
to manage the document as with the help of these document only
make up on the move is able to evaluate the situation and demands for
CONCLUSION
From the above report it can be concluded that negotiation is simple way of dispute resolution which helps in getting
desired outcome and conducting business operations in smooth manner. It develops confidence of employees and
make them loyal towards the firm. RFP process is the business proposal which is made by using bidding process. It
is implemented before procurement cycle and helps in selecting the best contractor for the particular project.
Companies have to follow necessary phases of contractual process by working with specific contractor.
REFERENCES
Sinurat, L. T. M., 2015. ANANALYSISOFSTUDENTS’NEEDSIN SPEAKING MATERIALIN
ENGLISH ACHIEVEMENT OF TENTH GRADE IN SENIOR HIGH SCHOOL.
McLeod, S., Verdon, S. and Theobald, M., 2015. Becoming bilingual: Children’s insights about making
friends in bilingual settings. International Journal of Early Childhood. 47(3). pp.385-402.