Case Study Report: Computer Systems Setup for a New Business

This report analyzes the computer system requirements for a new business, addressing software, security, and data storage needs. The report recommends Microsoft Office for basic tasks, Fuze for business meetings, and antivirus software with regular updates to protect computers and networks. It suggests using unique SSID names and WPA for Wi-Fi security. The report emphasizes the importance of automatic system updates through ERP integration and recommends cloud storage solutions like IBM for easy data accessibility. Additionally, it provides a list of browsers for accessing internet facilities. This report is a comprehensive guide to setting up a robust and secure computer system for a new business, ensuring efficient operations and data protection.

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REPORT ON CASE STUDY
By(Name)
(Course)
(Professor’s Name)
(University)
(City)
(Country/State)
(Date)

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Introduction
Businesses are dynamic in nature, therefore; susceptible to changes. For instance, many
businesses depend on computer systems presently. Nonetheless, existing businesses are
incorporating new technologies in Information Technology (IT) to enhance smooth running of
day-to-day business operations (Al-Mamary, Shamsuddin and Hamid 2014). This has resulted in
new trends in networking field such as Internet of Things (IoT), Bring Your Own Device
(BYOD) and cloud computing (Al-Mamary, Shamsuddin and Hamid 2014). My neighbor has
started a new business, and consequently, like to hire me for setting up his computers. Regarding
my neighbor’s new business, internet will be used for communicating with clients. Besides,
internet will also be used to access accounting software, which is cloud-based. Also, there will be
two computers in the office that are networked, and subsequently, sharing a printer alongside
internet connection. Moreover, my neighbor has preferred to implement security mechanisms
prior to other solutions, therefore; safeguarding his computers against attacks. The main purpose
of this report is to describe software that will be used in the office and for business meetings.
Besides, the report has described security programs, browsers that will be used to access internet
facilities and ways on which information will be stored for easy access from anywhere rather that
confined to a specific place. Furthermore, the report has also described computer systems that
will be used for updating information, therefore; enhancing automation.
Appropriate Software for Basic Works and Functionality of Every Software
My neighbor should install Microsoft office software for basic works, for example, creation of
different types of files such as pdf and documents (Shaffer et al. 2017). For instance, Microsoft
word can be used for creating as well as editing documents. On the other hand, Microsoft excel
can be used for performing calculations. Also, data analysis can be done using excel.

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Furthermore, product and services offered by new business can be presented by using
PowerPoint (Shaffer et al. 2017). Moreover, publisher can be used for publications as it can
enable choosing of best designs, therefore; improving appearance of documents. There are many
benefits associated with publisher such as less costly, therefore; enabling a company to create
logos without incurring high costs (Shaffer et al. 2017). Other than Microsoft office, Java
application can also be used to send email since it is one of the activities in a new business.
Moreover, data backups are equally vital because data that has been stored in the cloud can be
corrupted, therefore; multiple files of same copies should be stored in internal and external
drives. In addition to data backups, software that can be used for recovering data such as EaseUS
can also be installed for easy retrieval of data incase it has been deleted accidentally or damaged
(Chang 2015).
Business Meeting Software’s and its Functionality
Currently, there exist some software that can be used to support online communication between a
group of people from their respective places rather than travelling to a specific place, for
instance, the following are some of them; Fuze, Cisco WebEx, join.me, iMeet and ezTalks
meetings (Willis et al. 2017). Regarding new business, fuze software will be vital as it is less
costly as compared to other software, therefore; it can be easily affordable. Apart from cost
effective, it is also very convenient especially for small businesses. Besides, there is no limit of
meetings, thus facilitating as many meetings as possible when the need arises. Moreover, this
software supports video conferencing, therefore; it will make meetings lively than audio
conferencing (Gottfried et al. 2015). Hence, competing effectively with its competitors as video
conferencing is one of the emerging trends in networking field. Furthermore, it has a recording
and editing feature, therefore; meetings can be recorded and shared to other members as well as

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files such as pdf can be edited (Gottfried et al. 2015). More so, it also incorporates android
applications, therefore; members can join meetings by using their tablets. In addition, it is a
cloud-based software, thus can be accessed from any place. However, it supports a maximum of
25 people. The following are some of the roles that fuze software will play; facilitating
communication between different people within the business, therefore; enhancing co-ordination
and fostering relationships among its users (Gottfried et al. 2015).
Programs for Protecting Computers and Maintaining Access Control
Presently, information security is one of the major challenges that has been encountered with
companies operating online, therefore; deploying security mechanisms is not an option rather a
necessity for starting e-businesses (Hannis et al. 2015). Regarding new business, there are two
networked computers, therefore; computers and network must be protected against both internal
and external attacks. There are several ways on which computers can be protected, for instance,
installing antivirus such as Avast can be helpful, and afterwards, updating it regularly as well as
scanning computers at least twice every month (Hannis et al. 2015). Apart from antivirus
installation, updating windows is equally important as operating systems are vulnerable to
attacks as new ways for bypassing security features are discovered with intruders. Besides,
access to computers can be controlled by setting up of username and password, therefore;
preventing outsiders from accessing sensitive information about the business. Also, unauthorized
access of information can be prevented by defining policies and type of information that will be
accessed with different employees depending on managerial roles. Other than protecting
computers, safeguarding a network is also vital (Zhou et al. 2015). There are several ways of
protecting wi-fi networks, for instance, setting up of unique SSID name is essential as it can
prevent hackers from identifying a specific network that is used in a new business as well as

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enabling employees to connect to the correct network. Moreover, Wi-Fi Protected Access (WPA)
is the most effective way on which a network can be protected. Therefore, making it difficult for
hackers to decrypt data in a new business (Zhou et al. 2015).
To Make the System Update all the Time
To enhance automatic system update is essential as customers can access latest information
about products or services that are offered by a company (Xu 2017). Apart from access to
product information by customers, it can also enable management to access easily required
information when the need arises, thus enhancing smooth running of business processes.
Therefore; my neighbor should integrate Enterprise Resource Planning (ERP) system in a new
business. This system enhances automation, hence enhancing availability of information (Xu
2017). Apart from automation, operations that are performed in a business ranging from planning
to marketing can be integrated, therefore; reducing time that could have been used to combine
different types of information. The following are some of the trends in ERP; mobile and cloud
ERP. However, SAP should be considered for ERP implementation, though there are other top
vendors, for example, NetSuite and Oracle (Seethamraju 2015).
List of Brower to access internet facilities
A browser is defined as a software application, which can be used by people to access
information on the web. A URL is used to identify a given web page as there are many,
therefore; my neighbor should create his own URL that can enhance access to information about
his new business (Shahzad et al. 2016). It plays a vital role as it can facilitate retrieval of
information by browsers, and afterwards, displayed on device of a specific user. The following
are browsers that can be used in my neighbor’s new business for accessing information:

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 Google Chrome
 Opera
 Mozilla Firefox
 Safari
 Internet Explorer
 UC Browser
 Microsoft Edge
Storage of Information
Easy access to information is one of the essential requirements for enhancing smooth running of
business operations. There are different techniques that can be used to store information, for
example, internal and external hard drives, flash drive and cloud storage. However, most
companies prefer cloud storage as it can enhance easy access to information (Hashem et al. 2015,
p. 47). Therefore, I recommend for adoption of cloud storage in the new business because it can
enable employees to access data from their respective places and devices rather than specific
devices. Regarding cloud storage, remote servers are used to store data, and afterwards,
employees can access it easily if there is an internet connection (Botta et al. 2016). However,
choosing a best vendor for implementing cloud solutions is one of the challenges that has been
encountered with most companies. There exist several vendors, for example, Microsoft Azure,
google and oracle cloud. However, my neighbor should consider IBM for implementing cloud
storage solutions (Botta et al. 2016). There are many benefits of cloud storage, for example, less
costs are required for implementation as there is no need of purchasing any infrastructure,
enhances easy access to information from any place, improved data security as most vendors

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deploy latest security mechanisms such as data encryption and easy to use, therefore; doesn’t
require highly skilled personnel (Botta et al. 2016).
Conclusion
To conclude, this report has described software that will be used in the office and for business
meetings. For instance, Microsoft office can be used for basic works such as creating documents.
On the other side, Fuze software can be installed for facilitating business meetings. Besides, the
report has described security programs that should be deployed for protecting computers and
network against attacks such as installing antivirus and WPA respectively. Moreover, the
following are browsers that can be used in my neighbor’s new business for accessing
information; Google Chrome, Mozilla Firefox, Safari, Internet Explorer, UC Browser and
Microsoft Edge. Furthermore, the report has also described computer systems that will be used
for updating information, for example, integration of ERP systems, therefore; enhancing
automation. However, information should be stored in the cloud so that employees can have
access from anywhere.

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References
Al-Mamary, Y.H., Shamsuddin, A. and Hamid, N.A. (2014) The role of different types of
information systems in business organizations: a review. International Journal of Research
(IJR), 1(7).
Botta, A., De Donato, W., Persico, V. and Pescapé, A. (2016) Integration of cloud computing
and internet of things: a survey. Future Generation Computer Systems, 56, pp.684-700.
Chang, V. (2015) Towards a Big Data system disaster recovery in a Private Cloud. Ad Hoc
Networks, 35, pp.65-82.
Gottfried, J., DeLancey, L., Watwood, C. and Hardin, A. (2015) Virtual conferencing and
meeting systems: Resources for online connections. College & Research Libraries News, 76(2),
pp.98-101.
Hannis, G., Nadeau, D. and Guerrra, F., UNCOVER INVESTIGATION SERVICES LLC and
Front Porch Communications Inc. (2015) System and method for computer security. U.S. Patent
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Hashem, I.A.T., Yaqoob, I., Anuar, N.B., Mokhtar, S., Gani, A. and Khan, S.U. (2015) The rise
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Seethamraju, R. (2015) Adoption of software as a service (SaaS) enterprise resource planning
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