Northeast University: JIRA Project Scope and Implementation

This project scope statement outlines the implementation of a JIRA-based project portfolio management system for Northeast University's IT department. The project aims to address the department's overwhelming workload by providing a system capable of managing project requests, tracking resources, monitoring progress, and providing a comprehensive dashboard view. The document details the project's objectives, deliverables, including project plans, timelines, and technical requirements. Key milestones include the initiation, planning, development, implementation, execution, and testing phases, culminating in project completion. Technical requirements, such as server specifications and software, are also specified. The statement also identifies project limitations, such as avoiding duplicate usernames and careful user deletion in remote directories.

Project Scope Statement - Team _____
Project Name: _________________________________
Project: Executive Summary
The report discusses about the implementation of an enterprise wide Project Portfolio Management system by
the use of JIRA application. This will be done for the IT department of Northeast University which is
overwhelmed with the requests for several projects. This JIRA application will be capable of accepting and
tracking requests from all segments of the University; organizing and prioritizing work requests; tracking which
resources are assigned to which projects; tracking project progress and alerting to implementation problems;
and providing a dashboard view of the entire portfolio.
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1.0 Project Objective
Implementation of an enterprise wide Project Portfolio management system by using the JIRA. JIRA is one of the
leading SaaS portfolio management system.
2.0 Business Objectives
1. The system must be capable of accepting and tracking the requests from all segments of the university,
organization.
2. Patronizing the requests of work.
3. Tracking of the resources that are assigned to each project.
4. Tracking the progress of the project.
5. Alert for the problems during implementation.
6. Providing the portfolio in a dashboard view.
3.0 Project Scope (Deliverables)
Project Scope Includes:
Project plan: This involves the creating of an issue which is associated with the project. This issue will
help in targeting a specific field along with setting a unique workflow along with easy searching of the
issue type.
Creating a visual timeline: This involves the obtaining of the visibility across each of the team and the
project in a single place. Involves the looking at the work at a high or granular level as well.
Checking if the plan is on track or not: This involves the forecasting about the time of shipping of the
release along with checking if it is realistic for hitting a specific release date.
Managing the capability of the team: This involves the checking of the team if the members are
overbooked or not along with the factors in the schedule team. This is done to check the availability of the
members like if they are in holidays or the time they are working.
Communication of the Plans: This involves the easy sharing of the live reports with the managing team
or any other teammate.
Connection of the work to the big picture: This is done for ensuring that the epics or the stories map
are backed to the strategy that has been made. Which is followed by comparing of the targets with the
estimated and the completed work.
4.0 Project Milestones
4.1 Estimated Schedule List the project milestones and estimated date for each. (Insert rows as needed):
Project Milestone Target Date
 Project Start 01-02-2018
 Initiation and planning phase 02-02-2018
 Development phase 04-02-2018
 Implementation phase 96-02-2018
 Execution phase 09-02-2018
 Testing phase 12-02-2018
 Project Complete 20-02-2018
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5.0 Technical Requirements
Jira is a web application. This means that this application runs centrally on a server. The users have to interact with
this application by the use of the web browsers from any computer that is present in the same network. The
minimum hardware requirement includes
1. CPU: Quad core 2GHz+CPU
2. RAM: 6GB
3. Minimum database space: 10GB
4. Uninstallation of Symantec from the server.
6.0 Limits & Exclusions
List of project limitations and exclusions that must be respected by the project team.
1. Avowing the usage of the duplicate usernames across the directories
2. Being careful while deleting the users in the remote directories.
**Be sure to remove the instructions before you submit your completed statement.
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