Project Plan: NorthTec Website Development, Auckland Campus

This project plan details the development of a website for NorthTec, a community college, to provide students with information on internships, industry projects, and employment opportunities. The project, with a budget of $60,000 and a timeline of three months, covers project initiation, planning, execution, control, and closeout phases. Key components include requirement matrices, stakeholder management strategies, a project charter, a detailed project schedule, work breakdown structure, milestone reports, and a finance report. Risk management strategies are outlined to address potential issues such as budget constraints, schedule slippage, and inexperienced team members. The project utilizes an agile project management approach, emphasizing stakeholder involvement and iterative refinement. The plan also includes deliverables such as business cases, scope statements, and product-related deliverables like design documents and code. The successful completion of this project relies on providing students with the necessary resources and opportunities. The project also includes WBS, milestone report, finance report and project risk.

Running head: PROJECT MANAGEMENT
Project management
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Executive summary
The paper mainly reflects on the development of a website for NorthTec in order to provide
proper facility of determining information related with internship, industry projects as well as
different types of opportunities of future employment to the bachelor students. It is found that the
website development will be helpful in fulfilling the requirements of the international students.
The entire work of the project will get completed within $60,000 in 3 months of time. In addition
to this, the paper analyses different project risk and reflect strategies for resolving all the risk
effectively. Moreover, quality analysis is also undertaken.

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Table of Contents
1. Overview of the project...............................................................................................................3
2. Project initiation...........................................................................................................................3
2.1 Project selection.....................................................................................................................3
2.2 Requirement matrix...............................................................................................................4
2.3 Stakeholder management.......................................................................................................5
2.3.1 Stakeholder register........................................................................................................5
2.3.2 Stakeholder strategy........................................................................................................8
2.4 Project charter........................................................................................................................9
3. Project plan................................................................................................................................11
3.1 Project scope........................................................................................................................11
3.2 Project schedule...................................................................................................................12
3.3 Work breakdown structure..................................................................................................13
3.4 Milestone report...................................................................................................................14
3.5 Project cost...........................................................................................................................15
3.5.1 Finance report...............................................................................................................15
3.6 Project risk...........................................................................................................................16
3.7 Project quality......................................................................................................................22
Bibliography..................................................................................................................................24

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1. Overview of the project
The paper mainly reflects on the Northland Community College which is a small college
that was opened in the year 1978. It is found that with time, the college has grown significantly
and now it has a campus at Auckland CBD that mainly helps in catering international students.
The staff of the Auckland campus assists in providing different types of learning resources as
well as exceptional help for fulfilling the requirements of the international students. The main
aim of the organization is to develop a website for the North Tec students so that they can be
able to get proper information related with internship, industry projects as well as future
employment. In addition to this, the college can advertise their effectiveness and can be able to
access new students.
2. Project initiation
2.1 Project selection
NorthTec generally wants to provide support to the bachelor students of applied
management study and therefore they want to create a website so that with the help of the
website, the students can be able to find internship, various industry related projects as well as
opportunities of future employment. In order to develop the website, one need to perform a
research and find out the main need of such website and then planning the entire project
accordingly. It is found that 3 months of time is mainly allocated to the project and the entire
work of the project will start on 1st April 2020.

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2.2 Requirement matrix
Prepared by: Project manager Date: 09-02-2020
Requirement
No.
Name Category Source Status
1 Student can be
able to search for
internships by
utilizing the
search option that
is available on the
developed
website.
Functional Project descriptor Analysis phase
2 Proper navigation
facility is present
so that the user
can be able to find
different types of
projects.
Functional Project descriptor Analysis phase
3 Proper search
engine
optimization of
the website.
Functional IT manager Tester
4 The students can Functional Project descriptor Analysis phase

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search the future
employment and
can be able to
apply online by
using tool box
2.3 Stakeholder management
2.3.1 Stakeholder register
Prepared by: Project manager Date: 09.02.2020
Name Position Internal/
External
Project Role Contact Information
Ava Macwilliams Programmer Internal The program
takes the
responsibility of
undertaking
programming and
also performs a
number of
scheduling as well
as payroll related
tasks.
[e-mail]
Ruby Brown Project manager Internal They are
responsible for
completing each
of the stages of the
[e-mail]

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project and also
helps in
controlling risks in
order to reduce
uncertainty.
Harper Jones HR manager Internal The HR manager
helps in creating
policies and
further assists in
undertaking
different types of
steps for
delivering the
resources on time
while developing
the website for
NorthTec.
[e-mail]
Oliver Thampson Application
manager
Internal They oversee the
successful
implementation of
the website and
further helps in
proper hardware
installation if
needed while
[e-mail]

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creating the
website.
George Scott Financial
manager
Internal They take the
responsibility of
developing
different types off
strategies as well
as plans in order to
develop long term
financial project
goals.
[e-mail]
William White IT manager Internal The IT manager
takes the entire
responsibility of
properly
coordinating,
planning as well
as undertaking the
activities of
website
development.
[e-mail]
Charlie Martin Tester Internal The tester tests
the functionality
of the website for
[e-mail]

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ensuring that it is
working properly.
Hardware & panel
suppliers
Suppliers External The suppliers take
the responsibility
of delivering the
hardware as well
as other
requirements of
the project.
[e-mail]
2.3.2 Stakeholder strategy
Prepared by: Project manager Date: 09.02.2020
Name Level of
Interest
Level of
Influence
Potential Management Strategies
Ava Macwilliams High Low The programmers are more concerned
about the functionality of the website.
Ruby Brown High High They use tracking method for complete the
website developed within the allocated 3
months of time.
Harper Jones Low Low They use strategies which motivates the
work to work effectively in the project.
Oliver Thampson High Low They use they experience and knowledge
to develop the website on time.
George Scott Low High They utilize earned value technique in
order to keep track on the budget.
William White High Low They will utilize proper planning and

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coordinating activities for finishing the
project on time.
Hardware &
panel suppliers
Low low They deliver the project on time for
avoiding other types of challenges.
2.4 Project charter
Project Title: Implementation of website for NorthTec
Project Start Date: 1st April 2020 Projected Finish Date: 1st June 2020
Budget Information: $60,000
Project Manager: <Please fill>
Project Objectives: The main objective of the organization is to create a website for the
bachelor students of applied management so that they can be able to find internship, different
types of industry project as well as opportunities for future employment.
Main Project Success Criteria: It is found that if the NorthTec organization can be able to
develop proper website for the bachelor students of management science so that they can be able
to get proper opportunity of finding internship as well as opportunities related with future
employment then the project can be considered successful. In addition to this, if the entire
projects get properly executed within the assumed time and budget then it can be analyzed that
the project will be successful.
Approach: It is found that agile project management approach is mainly used for creating a
website for NorthTec. It is found that agile helps in providing a number of opportunities to the
stakeholders as well as team management during the entire life of the cycle. In addition to this, it
helps in providing a unique opportunity for the clients so that they get involved within the

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project. Moreover, as the team of the project stay focused on the delivery date of the project
therefore there is an opportunity to constantly refining as well as reprioritizing the project
effectively.
Roles and Responsibilities
Role Name Organization/
Position
Contact Information Sign off
Programmer Ava
Macwilliams
Programmer [e-mail] <Please
fill>
Project
manager
Ruby Brown Project manager [e-mail] <Please
fill>
HR manager Harper Jones HR manager [e-mail] <Please
fill>
Application
manager
Oliver
Thampson
Application manager [e-mail] <Please
fill>
Financial
manager
George Scott Financial manager [e-mail] <Please
fill>
IT manager William White IT manager [e-mail] <Please
fill>
Tester Charlie Martin Tester [e-mail] <Please
fill>
Suppliers Hardware & N/A [e-mail] <Please

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panel suppliers fill>
3. Project plan
3.1 Project scope
Project Title: Development of website for NorthTec
Date: 9.02.2019 Prepared by: Project manager
Project Justification:
The NorthTec wants to create a website for providing proper facility of getting information
about the internships, projects as well as opportunities regarding future employment to the
bachelor students.
Product Requirements:
1. Student can be able to search for internships by utilizing the search option
2. Proper navigation facility is present such that the users can easily find projects.
Summary of Project Deliverables
Project management-related deliverables: The various deliverables include business case,
charter, scope statement, project status report as well as work breakdown structure.
Product-related deliverables: The deliverables of the website include proper planning
report, design documents, hardware as well as software code.
Project Success Criteria: If the project will be able to provide proper facility of analyzing
future employment, information about the projects as well as internship then the project will be
considered to be successful.