Project Plan: NorthTec Website Development, Auckland Campus

This project plan details the development of a website for NorthTec, a community college, to provide students with information on internships, industry projects, and employment opportunities. The project, with a budget of $60,000 and a timeline of three months, covers project initiation, planning, execution, control, and closeout phases. Key components include requirement matrices, stakeholder management strategies, a project charter, a detailed project schedule, work breakdown structure, milestone reports, and a finance report. Risk management strategies are outlined to address potential issues such as budget constraints, schedule slippage, and inexperienced team members. The project utilizes an agile project management approach, emphasizing stakeholder involvement and iterative refinement. The plan also includes deliverables such as business cases, scope statements, and product-related deliverables like design documents and code. The successful completion of this project relies on providing students with the necessary resources and opportunities. The project also includes WBS, milestone report, finance report and project risk.

Running head: PROJECT MANAGEMENT
Project management
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Executive summary
The paper mainly reflects on the development of a website for NorthTec in order to provide
proper facility of determining information related with internship, industry projects as well as
different types of opportunities of future employment to the bachelor students. It is found that the
website development will be helpful in fulfilling the requirements of the international students.
The entire work of the project will get completed within $60,000 in 3 months of time. In addition
to this, the paper analyses different project risk and reflect strategies for resolving all the risk
effectively. Moreover, quality analysis is also undertaken.

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PROJECT MANAGEMENT
Table of Contents
1. Overview of the project...............................................................................................................3
2. Project initiation...........................................................................................................................3
2.1 Project selection.....................................................................................................................3
2.2 Requirement matrix...............................................................................................................4
2.3 Stakeholder management.......................................................................................................5
2.3.1 Stakeholder register........................................................................................................5
2.3.2 Stakeholder strategy........................................................................................................8
2.4 Project charter........................................................................................................................9
3. Project plan................................................................................................................................11
3.1 Project scope........................................................................................................................11
3.2 Project schedule...................................................................................................................12
3.3 Work breakdown structure..................................................................................................13
3.4 Milestone report...................................................................................................................14
3.5 Project cost...........................................................................................................................15
3.5.1 Finance report...............................................................................................................15
3.6 Project risk...........................................................................................................................16
3.7 Project quality......................................................................................................................22
Bibliography..................................................................................................................................24

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PROJECT MANAGEMENT
1. Overview of the project
The paper mainly reflects on the Northland Community College which is a small college
that was opened in the year 1978. It is found that with time, the college has grown significantly
and now it has a campus at Auckland CBD that mainly helps in catering international students.
The staff of the Auckland campus assists in providing different types of learning resources as
well as exceptional help for fulfilling the requirements of the international students. The main
aim of the organization is to develop a website for the North Tec students so that they can be
able to get proper information related with internship, industry projects as well as future
employment. In addition to this, the college can advertise their effectiveness and can be able to
access new students.
2. Project initiation
2.1 Project selection
NorthTec generally wants to provide support to the bachelor students of applied
management study and therefore they want to create a website so that with the help of the
website, the students can be able to find internship, various industry related projects as well as
opportunities of future employment. In order to develop the website, one need to perform a
research and find out the main need of such website and then planning the entire project
accordingly. It is found that 3 months of time is mainly allocated to the project and the entire
work of the project will start on 1st April 2020.

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PROJECT MANAGEMENT
2.2 Requirement matrix
Prepared by: Project manager Date: 09-02-2020
Requirement
No.
Name Category Source Status
1 Student can be
able to search for
internships by
utilizing the
search option that
is available on the
developed
website.
Functional Project descriptor Analysis phase
2 Proper navigation
facility is present
so that the user
can be able to find
different types of
projects.
Functional Project descriptor Analysis phase
3 Proper search
engine
optimization of
the website.
Functional IT manager Tester
4 The students can Functional Project descriptor Analysis phase

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PROJECT MANAGEMENT
search the future
employment and
can be able to
apply online by
using tool box
2.3 Stakeholder management
2.3.1 Stakeholder register
Prepared by: Project manager Date: 09.02.2020
Name Position Internal/
External
Project Role Contact Information
Ava Macwilliams Programmer Internal The program
takes the
responsibility of
undertaking
programming and
also performs a
number of
scheduling as well
as payroll related
tasks.
[e-mail]
Ruby Brown Project manager Internal They are
responsible for
completing each
of the stages of the
[e-mail]

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PROJECT MANAGEMENT
project and also
helps in
controlling risks in
order to reduce
uncertainty.
Harper Jones HR manager Internal The HR manager
helps in creating
policies and
further assists in
undertaking
different types of
steps for
delivering the
resources on time
while developing
the website for
NorthTec.
[e-mail]
Oliver Thampson Application
manager
Internal They oversee the
successful
implementation of
the website and
further helps in
proper hardware
installation if
needed while
[e-mail]

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PROJECT MANAGEMENT
creating the
website.
George Scott Financial
manager
Internal They take the
responsibility of
developing
different types off
strategies as well
as plans in order to
develop long term
financial project
goals.
[e-mail]
William White IT manager Internal The IT manager
takes the entire
responsibility of
properly
coordinating,
planning as well
as undertaking the
activities of
website
development.
[e-mail]
Charlie Martin Tester Internal The tester tests
the functionality
of the website for
[e-mail]

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PROJECT MANAGEMENT
ensuring that it is
working properly.
Hardware & panel
suppliers
Suppliers External The suppliers take
the responsibility
of delivering the
hardware as well
as other
requirements of
the project.
[e-mail]
2.3.2 Stakeholder strategy
Prepared by: Project manager Date: 09.02.2020
Name Level of
Interest
Level of
Influence
Potential Management Strategies
Ava Macwilliams High Low The programmers are more concerned
about the functionality of the website.
Ruby Brown High High They use tracking method for complete the
website developed within the allocated 3
months of time.
Harper Jones Low Low They use strategies which motivates the
work to work effectively in the project.
Oliver Thampson High Low They use they experience and knowledge
to develop the website on time.
George Scott Low High They utilize earned value technique in
order to keep track on the budget.
William White High Low They will utilize proper planning and

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PROJECT MANAGEMENT
coordinating activities for finishing the
project on time.
Hardware &
panel suppliers
Low low They deliver the project on time for
avoiding other types of challenges.
2.4 Project charter
Project Title: Implementation of website for NorthTec
Project Start Date: 1st April 2020 Projected Finish Date: 1st June 2020
Budget Information: $60,000
Project Manager: <Please fill>
Project Objectives: The main objective of the organization is to create a website for the
bachelor students of applied management so that they can be able to find internship, different
types of industry project as well as opportunities for future employment.
Main Project Success Criteria: It is found that if the NorthTec organization can be able to
develop proper website for the bachelor students of management science so that they can be able
to get proper opportunity of finding internship as well as opportunities related with future
employment then the project can be considered successful. In addition to this, if the entire
projects get properly executed within the assumed time and budget then it can be analyzed that
the project will be successful.
Approach: It is found that agile project management approach is mainly used for creating a
website for NorthTec. It is found that agile helps in providing a number of opportunities to the
stakeholders as well as team management during the entire life of the cycle. In addition to this, it
helps in providing a unique opportunity for the clients so that they get involved within the

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PROJECT MANAGEMENT
project. Moreover, as the team of the project stay focused on the delivery date of the project
therefore there is an opportunity to constantly refining as well as reprioritizing the project
effectively.
Roles and Responsibilities
Role Name Organization/
Position
Contact Information Sign off
Programmer Ava
Macwilliams
Programmer [e-mail] <Please
fill>
Project
manager
Ruby Brown Project manager [e-mail] <Please
fill>
HR manager Harper Jones HR manager [e-mail] <Please
fill>
Application
manager
Oliver
Thampson
Application manager [e-mail] <Please
fill>
Financial
manager
George Scott Financial manager [e-mail] <Please
fill>
IT manager William White IT manager [e-mail] <Please
fill>
Tester Charlie Martin Tester [e-mail] <Please
fill>
Suppliers Hardware & N/A [e-mail] <Please

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PROJECT MANAGEMENT
panel suppliers fill>
3. Project plan
3.1 Project scope
Project Title: Development of website for NorthTec
Date: 9.02.2019 Prepared by: Project manager
Project Justification:
The NorthTec wants to create a website for providing proper facility of getting information
about the internships, projects as well as opportunities regarding future employment to the
bachelor students.
Product Requirements:
1. Student can be able to search for internships by utilizing the search option
2. Proper navigation facility is present such that the users can easily find projects.
Summary of Project Deliverables
Project management-related deliverables: The various deliverables include business case,
charter, scope statement, project status report as well as work breakdown structure.
Product-related deliverables: The deliverables of the website include proper planning
report, design documents, hardware as well as software code.
Project Success Criteria: If the project will be able to provide proper facility of analyzing
future employment, information about the projects as well as internship then the project will be
considered to be successful.

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PROJECT MANAGEMENT
3.2 Project schedule
Figure 1: Project schedule
(Source: Created by Author)
3.3 Work breakdown structure
The WBS for the development of website in NorthTec college in Auckland campus is
provided in the table below:

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PROJECT MANAGEMENT
Prepared by: Project manager Date: 9-02-2020
1.0 Initiation
1.1 Business case development
1.2 Feasibility analysis
1.2.1 Financial feasibility analysis
1.2.2 Operational feasibility analysis
1.3 Project charter development
1.4 Hiring project team
2.0 Planning
2.1 Project plan development
2.2 Resource plan development
2.2.1 Determining hardware and software
2.2.2 Identification of human resources
2.3 Development of quality plan
2.4 Development of risk management plan
3.0 Execution
3.1 Website designing
3.2 Database development
3.2.1 Coding
3.2.2 Code validation
3.3 Testing
3.4 Reviewing
4.0 Control

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PROJECT MANAGEMENT
4.1 Hold meetings
4.2 Performing quality controls
4.2.1 Quality analysis
4.2.2 Implementing strategies for quality maintenance
4.3 Opinion monitoring and regular updating
4.4 Website development checklist
5.0 Closeout
5.1 Post project review
5.2 Documentation
5.2.1 Stakeholder sign off checklist
5.2.2 Lessons learnt
5.3 Completing final reporting
5.4 Releasing resources
3.4 Milestone report
Prepared by: Project manager Date: 9-02-2020
Milestone Date Status Responsible Issues/Comments
Completion of initiation
phase
April 9th Complete Project
manager
Reviewed with
stakeholders
Completion of planning
phase
April 28th Complete Project
planner
Reviewed with
project stakeholders
Completion of execution
phase
May 25th Complete IT manager,
coder,
Reviewed by the IT

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PROJECT MANAGEMENT
database
administrator
department
Completion of control
phase
June 9th Complete Project
planner, HR
manager
Reviewed by the
operational team
Completion of closeout
phase
July 1st Complete Project
manager
Reviewing by the
project stakeholders
3.5 Project cost
3.5.1 Finance report
The financial report that is provided below reflects that the undertaken website development
project is feasible.
Figure 2: Finance report
(Source: Created by Author)

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PROJECT MANAGEMENT
3.6 Project risk
The table that is provided below reflects on the risk, its category, potential responses as
well as the risk mitigation response through which the project risk can be mitigated.
N
o.
Rank Risk Descripti
on
Category Root
Cause
Triggers Potential
Respons
es
Risk
Owne
r
Proba
bility
Impa
ct
Sta
tus
1 Hig
h
Budget
risk
Due to
budget
risk,
the
project
faces a
lot of
financi
al
issues
during
the
progre
ss of
the
project
Budget This
mainly
occurs
due to
improp
er
estimat
ion of
the
project
schedul
e
Improp
er
estimat
ion off
the cost
that is
associa
ted
with
each
activity
It is
import
ant to
estimat
e the
project
cost
effecti
vely.
Proj
ect
man
ager
High Hig
h
Op
en
2 Hig Schedul
e
Sched
ule
Time
Improp Inappr
It is
necess
Proj
ect
High Hig
h
Op
en

17
PROJECT MANAGEMENT
h slippag
e
slippag
e can
genera
lly
cause
delay
and
due to
which
the
compl
etion
date of
the
project
genera
lly gets
extend
ed.
er
trackin
g of the
project
activiti
es can
lead to
slippag
e of
schedul
e
opriate
trackin
g of
project
schedul
e
ary to
track
the
project
schedu
le
effecti
vely
for
finishi
ng the
project
on
time
plan
ner
3 Med
ium
Improp
er
manage
ment
Impro
per
manag
Manag
ement
This
occurs
if the
worker
Improp
er use
of
It is
quite
necess
ary to
Proj
ect
man
Med
ium
Med
ium
Op
en

18
PROJECT MANAGEMENT
ement
of
project
can
create
obstru
ction
within
the
schedu
le of
the
project
which
further
can
cause
delay
s and
the
team
membe
rs of
the
project
are not
much
experie
nced
manag
ement
strategi
es in
the
project
use
proper
manag
ement
strateg
ies in
order
to
manag
e the
project
effecti
vely
ager
4 Med
ium
Inexper
ienced
team
membe
rs
If the
worker
s are
not
much
HR Inappr
opriate
hiring
of the
project
Inexper
ience
project
team
Provid
ing
proper
facility
Hr
man
ager
Med
ium
Med
ium
Op
en

19
PROJECT MANAGEMENT
experi
enced
then
they
are
unable
to
work
effecti
vely in
order
to
finish
the
work
on
time
team of
trainin
g to
the
team
memb
ers so
that
they
can get
proper
knowl
edge
about
the
project
work
5 Med
ium
Scope
creep
If the
issue
of
scope
creep
occurs
Scope The
proble
m of
scope
creep
occurs
Improp
er
manag
ement
of
The
project
team
needs
to
follow
Proj
ect
plan
ner
High Med
ium
Op
en

20
PROJECT MANAGEMENT
then
the
project
manag
ers are
unable
to
compl
ete the
project
as per
the
estimat
ed
budget
and
time
when
the
team
membe
rs are
unable
to work
effectiv
ely in
the
project
project
scope
the
scope
of the
project
effecti
vely
6 Hig
h
Improp
er
testing
If
testing
is not
undert
aken
properl
Project The
testers
are not
much
experie
nced in
Improp
er
testing
It is
quite
import
ant to
conduc
t
Test
er
High Hig
h
Op
en

21
PROJECT MANAGEMENT
y then
proble
ms
related
with
functio
nality
can
occur
the
project
that is
underta
ken
testing
on
regular
basis
3.7 Project quality
Prepared by: Project manager Date: 09-02-2020
Project Process Process Quality
standard/Stakeholder
Expectations
Quality
Assurance
Activity
Frequency
Initiation  Project is defined
 Business case is
developed
 Development of
feasibility report
 Hiring team members
Proper feasibility
of the project is
checked
Every step

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PROJECT MANAGEMENT
Planning  Activities are defined
 Project plan
developed
 Quality plan
development
 Risk management
plan
Undertaking
proper quality
plan
development
Every step
Execution  Acquire project team
 Coding
 Testing
 Reviewing
Proper testing is
undertaken for
checking whether
the system is
properly
implemented or
not
Every step
Monitoring/controlling  Quality assurance
 Opinion monitoring
as well as regular
update
 Website development
checklist
Quality
monitoring as
well as regular
update of project
Every step

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PROJECT MANAGEMENT

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PROJECT MANAGEMENT
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