Four Seasons Greenhouse & Nursery: POS System Implementation Report

This report examines the implementation of a Point of Sale (POS) system in Four Seasons Greenhouse and Nursery, focusing on the advantages and disadvantages of POS, its role in gaining competitive advantages, the benefits of a centralized database, and its facilitation of decision-making. It evaluates telecommunication options like LAN and WAN, wired and wireless technologies, and addresses the risks associated with POS systems, including security, privacy, and confidentiality. The report concludes by recommending the adoption of POS to enhance business operations, improve data management, and minimize risks through effective control and access to information. Desklib provides access to similar reports and study tools for students.

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Executive Summary
It has been analyzed that it is essential to have an information system in all the firms. Benefits
achieved in the small, medium and large organizations by the use of information technology are
many. It has been evaluated that to implement information system lot of money is needed but
small organizations are not capable to afford it. So, it is necessary to look at the merits and
demerits of using information system so that estimation can be made of the of the business
requirements. In this paper, the focus will be given on the point of sale implementation in four
seasons Greenhouse and Nursery.
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Table of Contents
Executive Summary.....................................................................................................................................1
Introduction.................................................................................................................................................2
Advantages and disadvantages of POS........................................................................................................3
Competitive advantage...............................................................................................................................4
Advantages of Centralized Database...........................................................................................................5
Decision making..........................................................................................................................................5
Telecommunication option.........................................................................................................................6
Risks.........................................................................................................................................................6
Conclusion...................................................................................................................................................6
References...................................................................................................................................................7
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Introduction
It has been examined that technology helps in performing and managing task or functions
within an organization. Technology helps to complete the task with efficiency. Large
organizations sum up the business actions to manage the internal business successfully by
considering the information system. It has been analyzed that in a small as well large business
information system is required (Eason, 2014).
In this paper, the discussion will be made about information system acceptance in a four
seasons Greenhouse and Nursery. The nursery was in a bad situation and information is required
to be tracked. It has been analyzed that nursery requires information system so that the activities
can be conducted in a smooth manner. If the data of the company is misplaced then it can give
adverse impact on the overall activities of the organization. Therefore, the paper emphasizes the
need of information system in four seasons.
Advantages and disadvantages of POS
The merits of POS are mentioned below:
It has been observed that the human errors or manual errors can be reduced if there is a
proper link with the registers maintenance of the organization. So, in this scenario there is fewer
errors and money is also saved (Libby, 2017).
Another merit in relation to the new point of sale system is that it is easy to organize and
manage the inventory. Real-time tracking of inventory and probability of error can be reduced
with the assistance of point of sale.
 It is important to manage the queries of the consumers. This process is also
considered as a fast process.
 Problems such as duplication of data and error in making the records manually
can be reduced with the help of point of sale. So the appropriate record of data can be kept by a
new point of view system.
 POS Focuses on managing the cash records in a proper manner. The activities are
managed which will help the company to focus on accurate decisions.
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 Transparency in the organization actions can be achieved by this system.
Estimation of the gaps which exist in the current system can be done with the help of new point
of sale.
 Workers and labor schedule can be managed with the new point of sale and it
helps the worker of an organization to make their goals and achieve it (Hall, 2012).
These were the features of the POS that gives a positive effect by focusing on Point of
sale system in an organization. These were the positive effects as well as negative effects that are
considered in the later section. Negative effects should be reduced by the organization so that
activities can be performed effectively (Osman and Knottenbelt, 2012).
Disadvantages of POS:
For investigation in the migration of a new system time and money is needed. This
process can also help to reduce the errors in the present issue.
To maintain the actions with respect to the new point of sale periodically installation is
needed. With the usage of new point of sale system, this is one of the major problems.
Cost of implementing the POS is high in the present nursery scenario. If the overall profit
of the company is enhanced then it can help to focus on maintaining the registers manually. If the
registers are maintained properly than activities can be completed in a right direction.
Many issues related to security are there and these issues are related to of the web which
is necessary for maintaining the usual activities of the point of sale system. It is important to
control or manage the operations so that it can be easy to easily implement the accurate
information (Safa, Von Solms, and Furnell, 2016).
These were the points focusing on the adverse effect of point of sale on a particular
business. It is important to minimize these effects so that activities can be conducted in a right
direction and also in an effective manner.
Competitive advantage
It has been analyzed that competition in the market is increasing gradually and the
company can attain a competitive advantage by considering of POS.
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There are various methods of achieving competitive advantage
 It has been examined that by considering a variety of tasks in relation to the retail
market competitive advantage can be attained by POS system. This can be made feasible as the
system aids in the maintenance of the records by which records of company's sale, purchase and
waste can be managed (Pantano, 2015).
 Accurate decisions can be made with the help of POS.
 If the emphasis is given to managing the schedule of the workers will help to
increase the productivity of the workers (Mangold, Aiello and Gorlatova, 2017).
Advantages of Centralized Database
At the time of implementation of the centralized database, it has been seen that it is a
simple process and it is one of the cost-effective technique.
 It also focuses on the disaster recovery plan in safeguarding the data. The
centralized database is considered as a simple process.
 Data integrity is controlled in the centralized database system as it has been
evaluated that to store the information can be considered in this system. The normal activities
can also be maintained in a proper manner by having proper control on the operations.
 These points help to analyze the benefits by focusing on the centralized database.
It can be seen that these points will help to focus on the importance of having a centralized
database. The overall choice of four seasons by taking into consideration the centralized database
is important.
Decision making
The benefit of new POS is related to considering the proper decision making. It can be
evaluated in many significant ways. The POS assist in controlling the activities in a right
direction. By focusing on this concept it can be simple to increase the sales and also to keep
proper track of information. The errors of human are concerned with the factor of maintaining
the track in a manual manner (Oppenheimer and Kelso, 2015). The information also assists in a
proper decision-making process. It has been analyzed that that to record the information on a
manual basis can be a difficult task. The POS system emphasizes on considering the answers to
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all the questions which are concerned with the sale and purchase of the proper inventory. All the
data gathered to assist in managing the activities and also proper decisions are considered. By
focusing on this process the right decisions can be made in a proper manner.
Telecommunication option
Accurate integration of the system with the local area connection is concerned with the
point of sale. WAN is also necessary in the case of four seasons in a nursery. LAN can be taken
into consideration as a major part that should be implemented in the four seasons.
For maintaining the connection of LAN the recommendations that will be made are
related to the wireless communication technology. By this, it can be simple to focus on the
information and also in the implementation of the low cost if a comparison is made with the
wired technology. Therefore, it has been seen that the problems of the security concerned with
the use of wireless technology is necessary to be taken into consideration. These technologies
can help to conduct the activities in a smooth manner (White, 2015).
Risks
POS system can be related to the risks that can result in the context of the threat of
information and also can create a loss to the information. The security, privacy, and
confidentiality of the data are concerned with the overall storage and also evaluation of the data
with the POS that is considered by the data which is encrypted and it enforces the overall control
over the system. The risk is also necessary to evaluate the adoption of POS. It has been seen that
there are many tools of authentication that limit the usage of the data to the members who are
authorized (Rachels, 2017).
Conclusion
By focusing on the report, it has been seen that the report emphasizes the use and
advantages of POS in four seasons. The use of the data is essential for all the companies so that
the activities can be controlled and the best choice of point of sale for four seasons can be
considered. The report emphasizes the overall benefit of having a centralized database and also
the overall process through which the company can attain the competitive advantage in a proper
manner. So, it can be recommended that it is essential to have effective control and also access of
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the information so that the risks can be minimized which is concerned with the data security and
also with the connectivity of the usage of POS system.
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References
Eason, K.D., 2014. Information technology and organisational change. CRC Press.
Hall, J.A., 2012. Accounting information systems. Cengage Learning.
Libby, R., 2017. Accounting and human information processing. In The Routledge Companion to
Behavioural Accounting Research (pp. 42-54). Routledge.
Mangold, S., Aiello, R. and Gorlatova, M., Disney Enterprises Inc, 2017. System and method for
managing location services in wireless networks. U.S. Patent 9,538,320.
Oppenheimer, D.M. and Kelso, E., 2015. Information processing as a paradigm for decision
making. Annual review of psychology, 66, pp.277-294.
Osman, R. and Knottenbelt, W.J., 2012. Database system performance evaluation models: A
survey. Performance Evaluation, 69(10), pp.471-493.
Pantano, E. ed., 2015. Successful technological integration for competitive advantage in retail
settings. IGI Global.
Porter, M.E. and Heppelmann, J.E., 2015. How smart, connected products are transforming
companies. Harvard Business Review, 93(10), pp.96-114.
Rachels, J., 2017. Why privacy is important. In Privacy (pp. 11-21). Routledge.
Rainer, R.K., Cegielski, C.G., Splettstoesser-Hogeterp, I. and Sanchez-Rodriguez, C.,
2013. Introduction to information systems. John Wiley & Sons.
Safa, N.S., Von Solms, R. and Furnell, S., 2016. Information security policy compliance model
in organizations. Computers & Security, 56, pp.70-82.
White, S.N., At&T Mobility Ii Llc, 2015. Devices, systems and methods for wireless point-of-
sale. U.S. Patent 8,955,747.
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