ITC508 Object Modelling Report: National University Enrollment System

This report presents a System Vision Document for a student enrollment system designed for National University in Melbourne, Australia. The project aims to automate the student enrollment process for both undergraduate and postgraduate programs, addressing the inefficiencies of manual enrollment. The report details the problem description, outlining the need for automation to reduce human error and increase efficiency. It identifies key system capabilities, including online enrollment, subject selection, verification, and payment processing, emphasizing the reduction of manual effort and improved data management. The perceived business benefits include reduced labor costs and the ability to gather student data for improved service offerings. The document also outlines required resources (software, hardware, people, and financial), a stakeholder map identifying key stakeholders like the university, project contractor, and students, and a feasibility assessment covering technical, economic, legal, and operational aspects. While acknowledging potential risks like data loss and budget constraints, the report concludes with the expectation that the system will successfully automate enrollment, offering significant business benefits to the university.

Running head: OBJECT MODELLING
Object Modelling
Name of Student
Name of University
Author Note

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Table of Contents
Project Introduction.............................................................................................................2
1. Problem Description........................................................................................................2
2. Important System Capabilities.........................................................................................3
3. Perceived business Benefits.............................................................................................4
4. Resources Required.........................................................................................................5
5. Stakeholder Map..............................................................................................................5
6. Broad Feasibility of the Project [Risks]...........................................................................6
7. Proposed Outcome...........................................................................................................8
Conclusion...........................................................................................................................8
References............................................................................................................................9

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System Vision Document
Project Introduction
The project deals aims in development of an information system that will be used for
enrolment of the student in a particular course. The project is proposed is proposed for national
University, which is a leading institution in Melbourne Australia. The system that is proposed
will work for both under graduate and post graduate degree programs. The University offers a
number of courses in Information Technology, Accounting, Business, Law, Humanities and Arts.
The enrolment system that is proposed and is to be developed, will ensure maximum efficiency
in development and management of the student enrolment program.
The report discusses the important system capabilities and the perceive business benefits
that the organization could achieve with the implementation of this enrolment system. The
resources required for the system and the associated risks are further discussed in sections below.
1. Problem Description
Manual enrolment of a student in a particular course is both time consuming and is prone
to human errors. The proposed system will automate the entire process of student enrolment that
will assist the management in enrolment of the student throughout the academic year.
The development and implementation of the student enrolment system aims in reducing
the human efforts and particularly aims in increasing the efficiency of the entire enrolment
process. Apart from that the student enrolment program system that is to be developed will be
used in gathering data about students and their preferences, which in turn can be used for
improving the business efficiency (Abrahamsson et al., 2017). The following section of this

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report will be identify the important system capabilities, the perceived business benefits of the
new system, the resources required for development of the new system and the stakeholders
involved with the system.
2. Important System Capabilities
This section of the vision document will discuss the capabilities and the features of the
new system that is being proposed. The system that is being proposed will automate the process
of gathering students’ credential that is needed to enrol a student in a particular course. The
implementation of this system will automate the process of student enrolment as the students will
only be allowed to enrol themselves for the program online (Vijayasarathy & Butler, 2016). Thus
this system has the capability of reducing the human load and will ensure increase in
operational efficiency.
The system will further enable the students to choose the major subjects that they want to
enrol themselves in. The system will be capable of verifying whether a student has made a
correct selection as per their subject specialization and the availability of a seat in that particular
course.
After a student has successfully registered himself/herself, the system will enable the
student to review the selection made by them so that payment can be done in the following stage.
In this stage, the students would be able to make changes to their selections if the wish to.
The system will then display the courses details of the selected term. From a list of
available courses a student can choose among the 3-4 courses. The system will enable the student
to choose a class time corresponding to a particular course. The system will be designed in such
a way that once a class limit of 40 students is reached, the system will not accept any more

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enrolment request in that particular class. The automated system is therefore capable of limiting
the class capacity to only 40 students and not more than that.
After choosing the class details, the students will be asked to review the details provided
by them before proceeding to the payment of the fees (Gousios, Pinzger & Deursen, 2014). If
any incorrect details or data is furnished by a student, the system allows its rectification.
Therefore, the chances of human error is considerably reduced by the system.
The system is capable of accepting payment for the course selected by a student. The
automated system will provide all the possible payment option to the student from where the
student can choose to pay with master card, debit card or with a designated account number. The
student will need to provide the details of their card if paid through card. The system will
automatically verify the payment and will provide a payment receipt to the student.
The system will be programmed in such a way that it will provide the necessary
information about commencement of the academic terms and orientation week bases on the
enrolment.
The above discussed points indicates the major capabilities of the proposed system. The
proposed system is therefore found to be beneficial for National University.
3. Perceived business Benefits
The major business benefit of the proposed system are as follows-
1. The system is capable of reducing the human labour as the entire enrolment process is
automated by the proposed system. This is a major business benefit of the proposed project.

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2. The system is capable of storing all the essential data about a student. The system can
be easily used by the administrative department of National University to gather data related to
the student in each term (Berger & Lafferty, 2017). This offers a significant business opportunity
as the areas in which the students are showing maximum interest can be easily identified. Thus,
the implementation of this system can help the organization to offer customized educational
services and can further help the organization in bringing in certain improvements in those areas.
4. Resources Required
The resources required for the project are as follows-
1. Software-> to design and implement the system and to integrate the software
developed with the existing system (Laudon & Laudon, 2016)
2. Hardware -> to install and integrate the system with the existing system,
3. People-> a software coding team, technical engineer and software designer is needed
for development of this system.
4. Financial-> for implementation of the system, funding will be provided by National
University. The estimated cost of developing the system is $200,000 that includes the labour cost
and the cost of materials and the equipment needed.
5. Stakeholder Map
The main stakeholders associated with this project are as follows (Adamson et al., 2016)-
1. National University
2. Project Contractor

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3. Software Development Team
4. Business Analyst
5. Project Manager
6. Students
The importance and the impact of the above identified stakeholders in the project is
represented in the stakeholder Map below (Eskerod & Jepsen, 2016)-
Stakeholders Map Color Code
Unaware
Resistant
Cautious
Supportive
Leading
5
4
3
2
1
1 2 3 4 5
Project Contractor
Business
Analyst
Students
Software
Development Team
Interest
Power
Keep
Satisfied
Project
Manager
National
University
Manage
Closely
Monitor Keep
Informed
Figure 1: Representing the Stakeholders’ Map for the Proposed Project

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The stakeholder map in the figure above represents the main stakeholders of the project
and divides them in four distinct quadrant according to their importance and contribution to the
proposed project.
6. Broad Feasibility of the Project [Risks]
This section of the vision document will access the feasibility of the proposed project.
The feasibility study is segregated into technical feasibility, economic feasibility, legal feasibility
and operational feasibility.
Technical Feasibility: The project is technically feasible as the software system that is
being proposed is a common software that is being implemented in different organizations
(Harrison & Lock, 2017). The system requirements are quite minor and hence the project is
technically feasible.
Economic Feasibility: The entire project will be funded by National University and
therefore the project is economically feasible (Heldman, 2018). Furthermore, the proposed
system will reduce human load as well.
Legal Feasibility: The project is legally feasible as it is a project owned by an
organization and is funded by the organization (Mukherjee & Roy, 2017).). Hence, there are no
legal complications in the project.
Operational Feasibility: The project is expected to improve the operational process of
National University (Schwalbe, 2015). Furthermore, the entire project will be managed by a well
experienced software team and therefore, the project is operationally feasible.

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However, there are certain risks in undertaking and implementation of this project, which
are as follows-
1. The project would result in complete change in the existing process resulting is risks of
data loss.
2. The system will handle the payment process of the University and therefore, the
system is associated with certain transactional risks. The system should be secure enough to
handle the entire payment process.
3. National University is funding the entire project and therefore, budget risk can arise as
there are no other sponsors associated with the project.
The above discussed points indicate the three major risks related to the project. The risks
however can be mitigated by following a planned approach of project implementations.
7. Proposed Outcome
The proposed project is expected to be successful and the Enrolment system that is to be
developed will be able to handle the entire enrolment process that used to be carried out
manually (Heagney, 2016). The system is expected to provide business benefits to the University
and will be helpful in automating the entire enrolment process.
Conclusion
A vision document is prepared in order to analyse the feasibility and the requirement of
the proposed project. The enrolment System that is proposed has the capability of automating the
entire student enrolment process. The vision document gives an idea of the system requirements,
project feasibility and the capability of the proposed system. A stakeholders’ map is indicated in

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the document to describe the engagement of the stakeholders associated with the project. The
vision document concludes with the proposed outcome. The project is expected to be successful
in management of the entire enrolment process of National University.

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References
Abrahamsson, P., Salo, O., Ronkainen, J., & Warsta, J. (2017). Agile software development
methods: Review and analysis. arXiv preprint arXiv:1709.08439.
Adamson, B. C., Learmonth, Y. C., Kinnett-Hopkins, D., Bohri, M., & Motl, R. W. (2016).
Feasibility study design and methods for Project GEMS: Guidelines for Exercise in
Multiple Sclerosis. Contemporary clinical trials, 47, 32-39.
Berger, A., & Lafferty, J. (2017, August). Information retrieval as statistical translation. In ACM
SIGIR Forum (Vol. 51, No. 2, pp. 219-226). ACM.
Eskerod, P., & Jepsen, A. L. (2016). Project stakeholder management. Routledge.
Gousios, G., Pinzger, M., & Deursen, A. V. (2014, May). An exploratory study of the pull-based
software development model. In Proceedings of the 36th International Conference on
Software Engineering (pp. 345-355). ACM.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach.
Routledge.
Heagney, J. (2016). Fundamentals of project management. Amacom.
Heldman, K. (2018). PMP: project management professional exam study guide. John Wiley &
Sons.
Laudon, K. C., & Laudon, J. P. (2016). Management information system. Pearson Education
India.

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Mukherjee, M., & Roy, S. (2017). Feasibility studies and important aspect of project
management.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Vijayasarathy, L. R., & Butler, C. W. (2016). Choice of software development methodologies:
Do organizational, project, and team characteristics matter?. IEEE software, 33(5), 86-94.