Project Management Plan: Medium-Rise Office Building Fitout Report

This report details a project management plan for the fitout of a medium-rise office building in a Sydney suburb, focusing on the challenges and solutions encountered during the project. The abrupt departure of the original project manager necessitated the hiring of a replacement, leading to an analysis of cost and schedule variances. The report provides a breakdown of the project's current status, including a table detailing task durations, costs, and completion percentages. Furthermore, it examines the leadership behavior of the original project manager, identifying areas for improvement and offering suggestions for more effective leadership. The report also evaluates the existing team environment and proposes recommendations for enhancing communication and collaboration. The document concludes with a summary of key findings and insights into successful project management practices, along with a bibliography of cited sources.

Running head: PROJECT MANAGEMENT
Project Plan: Fit out of a medium-rise office building in a Sydney suburb
Name of student
Name of university
Author’s note:

1
PROJECT MANAGEMENT
Executive summary
This project majorly imitates on the Vella IT office fitout for the duty of this building in the
Sydney Suburb. An important aspect has been discovered that there is a situation where the
project manager, Tony Faultier has abandoned the job without any previous notice and this
led to the hiring of new project manager by the company for completion of this project within
the allocated time. It has been identified that this report summarises the present condition of
project that includes cost variance as well as schedule variance. The proper synopsis of
behaviour of leadership has been elaborated for the utilisation of this aspect in the project.
Moreover, this paper majorly illustrates the overview of prevailing team environment with
the appropriate recommendation for implementing the changes in this project.

2
PROJECT MANAGEMENT
Table of Contents
Introduction....................................................................................................................3
1. Cost and schedule variance........................................................................................3
2. Status report...............................................................................................................7
3. List of the addition information that is required to be sourced................................11
4. Description of leadership behaviour on this project................................................12
5. Overview of the existing team and suggestions.......................................................13
Conclusion....................................................................................................................14
Bibliography.................................................................................................................15

3
PROJECT MANAGEMENT
Introduction
This project plan has been grounded on the fitout of the average rise office building
within the Sydney suburb. Project manager who was assigned for the governance of this
project has resigned from his post and is moving overseas. This abrupt resigning of project
manager has led to the situation of hiring the new project manager for managing the rest of
the project and the duty of the communicating with the major stakeholders of the project and
provide them with the real time information about project progress and the present standing
of the project. The allocated fitout budget has been discovered as $1.2M and it has been
projected that this complete project of the fitout would be accomplished in period of almost 4
months. The triumph of the project of fitout is required to be determined by the management
by the proper utilisation of the three components that includes the budget, design and time.
This report majorly describes the present status of this project of fitout that includes
both the schedule variance and the cost variance. It has been identified that this paper also
provides the general idea about the importance of the leadership behaviour involved in this
project. Along with this discussion, the overview regarding the present team environment
with the appropriate suggestions for the changes within the work processes and the policies
for the establishment of the proper cooperative environment has been discussed.
1. Cost and schedule variance
Task Name Durati
on
Cost %
Comple
te
Actual
Durati
on
Actual
Cost
Cost
variance
Schedu
le
varian
ce

4
PROJECT MANAGEMENT
Fitout of
medium-
rise office
building in
a Sydney
suburb
88 $
12,00,000.
00
41% 36.42 6,75,000.
00 $5,25,000.
00
51.58
Project
kick off
12 $
4,640.00
100% 12 4,640.00 $
-
0
Initiation
phase
12 $
4,640.00
100% 12 4,640.00 $
-
0
Project plan
developmen
t
3 $
1,200.00
100% 3 1,200.00 $
-
0
Architect
recruitment
3 $
1,200.00
100% 3 1,200.00 $
-
0
Developing
blueprint
4 $
1,440.00
100% 4 1,440.00 $
-
0
Developing
proposals
2 $
800.00
100% 2 800 $
-
0
Design
and
documentati
on
39 $
7,35,160.0
0
48% 18.75 6,70,360.
00
$
64,800.00
20.25
Tender
documentati
on
4 $
1,440.00
100% 4 1,440.00 $
-
0
Getting
approval for
documentati
on
1 day $
1,120.00
100% 1 day 1,120.00 $
-
0

5
PROJECT MANAGEMENT
Design
services
3 $
2,55,760.0
0
100% 3 2,55,760.
00
$
-
0
Documentat
ion
completion
2 $
3,68,840.0
0
100% 2 3,68,840.
00
$
-
0
Ground
floor
30 $
21,600.00
75% 22.5 16,200.0
0
$
5,400.00
7.5
Adding of
furniture,
plumbing,
electrical
works and
data and
telecom
infrastructur
e
30 $
21,600.00
75% 22.5 16,200.0
0
$
5,400.00
7.5
First
floor
30 $
43,200.00
25% 7.5 10,800.0
0
$
32,400.00
22.5
Adding of
furniture,
plumbing,
electrical
works and
data and
telecom
infrastructur
e
30 $
43,200.00
25% 7.5 10,800.0
0
$
32,400.00
22.5

6
PROJECT MANAGEMENT
Second
floor
30 $
21,600.00
25% 7.5 5,400.00 $
16,200.00
22.5
Adding of
furniture,
plumbing,
electrical
works and
data and
telecom
infrastructur
e
30 $
21,600.00
25% 7.5 5,400.00 $
16,200.00
22.5
Top
floor
30 $
21,600.00
50% 15 10,800.0
0
$
10,800.00
15
Adding of
furniture,
plumbing,
electrical
works and
data and
telecom
infrastructur
e
30 $
21,600.00
50% 15 10,800.0
0
$
10,800.00
15
Constructio
n phase
36 $
4,59,000.0
0
0% 0 0
$4,59,000.
00
36
Getting
approval
from the
building
owner
1 day $
400.00
0% 0 0 $
400.00
1
Proper
procuremen
t
5 $
3,800.00
0% 0 0 $
3,800.00
5

7
PROJECT MANAGEMENT
Head
contract
3 $
1,080.00
0% 0 0 $
1,080.00
3
Furniture
installation
12 $
4,36,920.0
0
0% 0 0
$4,36,920.
00
12
Practical
completion
15 $
16,800.00
0% 0 0 $
16,800.00
15
Project
closure
phase
1 day $
1,200.00
0% 0 0 $
1,200.00
1
Draft of
the project
report
1 day $
800.00
0% 0 0 $
800.00
1
Final
project
report
1 day $
400.00
0% 0 0 $
400.00
1
2. Status report
Task Name % Complete
Fitout of medium-rise office building in a Sydney
suburb
41%
Project kick off 100%
Initiation phase 100%

8
PROJECT MANAGEMENT
Project plan development 100%
Architect recruitment 100%
Developing blueprint 100%
Developing proposals 100%
Design and documentation 48%
Tender documentation 100%
Getting approval for documentation 100%
Design services 100%
Documentation completion 100%

9
PROJECT MANAGEMENT
Ground floor 75%
Adding of furniture, plumbing, electrical
works and data and telecom infrastructure
75%
First floor 25%
Adding of furniture, plumbing, electrical
works and data and telecom infrastructure
25%
Second floor 25%

10
PROJECT MANAGEMENT
Adding of furniture, plumbing, electrical
works and data and telecom infrastructure
25%
Top floor 50%
Adding of furniture, plumbing, electrical
works and data and telecom infrastructure
50%
Construction phase 0%
Getting approval from the building owner 0%
Proper procurement 0%
Head contract 0%

11
PROJECT MANAGEMENT
Furniture installation 0%
Practical completion 0%
Project closure phase 0%
Draft of the project report 0%
Final project report 0%
3. List of the addition information that is required to be sourced
This list of the added information regarding this project that is mandatory to be
sourced by project manager for producing the appropriate thorough status of this project has
been explained below:
Information regarding the project risk: It is significantly important for this fresh
project manager to have the proper idea regarding the risks which are linked with this project.
It has been recognised the implementation of the appropriate steps and the measures are
easier to do when the project manager possesses the proper understanding of the project.
Drawbacks of project: The drawbacks of the project should be analysed to this fresh
project manager who has been appointed for allowing the success with implementation of the
project strategies and it would help in eliminating the issues that might act as the obstacles
while completing this project in the allotted time and allocated budget. The proper