Project Management: Office Refurbishment Report - Analysis

This report presents a comprehensive project management plan for an office refurbishment, detailing the project's goals, objectives, and how they align with organizational objectives. It includes a project justification, outlining the need for renovation due to employee growth and the desire to improve the working environment. The report specifies project objectives, deliverables, a milestone schedule with task durations and resource allocation, and a budget estimate. It also identifies potential risks such as budget overruns, equipment damage, and inexperienced architects, along with assumptions and constraints. The project aims to complete the refurbishment within a specified budget and timeframe, encompassing civil works, interior design, and the addition of a car parking lot. The report concludes with a detailed Gantt chart and budget breakdown, illustrating the project's timeline and financial aspects, supported by relevant references. This project emphasizes the importance of strategic planning and resource management to ensure the successful completion of the office renovation.

Running head: PROJECT MANAGEMENT
Project Management: Office Refurbishment
Name of the student:
Name of the university:

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Table of Contents
1. Introduction and Background......................................................................................................2
2. Project Goal and how it aligns with the organization’s goals.....................................................2
3. Project Justification.....................................................................................................................3
4. Project Objectives........................................................................................................................3
5. Deliverables.................................................................................................................................4
6. Milestone Schedule......................................................................................................................4
7. Budget Estimate...........................................................................................................................8
8. Risks............................................................................................................................................8
9. Assumptions................................................................................................................................9
10. Constraints.................................................................................................................................9
References......................................................................................................................................10

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1. Introduction and Background
This report depicts the development of planning for an office refurbishment. This project
elaborates the project goal and the way through the project goal is aligned with the
organization’s goal. In addition to this, the project justification, objectives, deliverables of the
project are also elaborated in this project. Not only this but also the total budget and time
estimated for the successful completion of the project are also elaborated in this report. Besides
this, the project assumptions and project constraints are also described in this report. It is
necessary for the project manager to consider all of these constraints to accomplish the project
within estimated budget and time.
Due to the growing number of employees the company is failing to provide proper
accommodation to the employees. Project outcome and production are completely dependent
upon the skill of the employees however due to non-preferable working environment they are
failing to meet their aim. It is expected that the new office renovation project will successfully
give the employees a very good working environment. In order to make the necessary changes in
the office different components are required to be considered by the project manager. Through
the utilization of accurate tools and methodological frameworks the office can be rebuilt
successfully and eventually.
2. Project Goal and how it aligns with the organization’s goals
The goals of the project are as follows:
 The goal of the project is to renovate the entire office by making changes in the
mechanical, electrical and plumbing work as well.

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 While the renovation will take place in the office building the employees will
locate to another branch of the office. However, after successful completion of the
building the employees will relocate to their newly refurbished building.
 The office refurbishment contains civil works, interior and refurbishment of the
new office site. Not only the office but also the office premise will also be
refurbished.
 A car parking lot is also introduced in the building refurbishment plan. The
project goals are accurately aligns with the goal of the business organization.
3. Project Justification
In the history of business, office renovation requires the highest cost. For this renovation
a brand new site rater space is chosen by the civil contractor. The organization is willing to
change their business, service and production thus; they are also hiring new employees as well.
However, in the current office they are unable to provide proper accommodation to the newly
hired employees. In order to engage the employees to their job roles, the company should
provide accurate facilities and working environment. It can be said that, the issue of insufficient
storage capacity can be resolved if the office is renovated strategically. The location of the office
will not be changed but current structure wastes some of the areas. With the renovation the entire
area will be properly utilized.
4. Project Objectives
 To implement all necessary planning including contract, new flooring, painting,
plumbing, cabinets and painting

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 To complete renovation of the office within 6 weeks
 To complete the project within the estimated budget and make it ready for the
employees
5. Deliverables
The project developers are required to complete the office renovation within $7450.00
and 6 weeks. Before starting the refurbishment work the project manager should sign contract
with the contractors, interior designers, painters, floor planners and plumbers as well.
6. Milestone Schedule
Task Name Duration Start Finish
Predecessor
s
Resource Names Cost
Schedule for
office
refurbishment
36 days
Mon
3/12/18
Mon
4/30/18
$7,424.00
Project
initiation
8 days
Mon
3/12/18
Wed
3/21/18
$1,424.00
Designing the
blueprint of the
refurbished office
2 days
Mon
3/12/18
Tue
3/13/18
architect, Project
manager
$512.00

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Budget
estimation
3 days
Wed
3/14/18
Fri
3/16/18
2 finance manager $432.00
Time
management
1 day
Mon
3/19/18
Mon
3/19/18
3 Project manager $160.00
Risk
management
2 days
Tue
3/20/18
Wed
3/21/18
4 Project manager $320.00
Project
planning
11 days
Thu
3/22/18
Thu
4/5/18
$1,752.00
Signing
contract with the
contractors
1 day
Thu
3/22/18
Thu
3/22/18
5
Project
manager ,contracto
r
$280.00
Designing the
floor plan
2 days
Fri
3/23/18
Mon
3/26/18
7 floor planner $224.00
Executing
interior work plan
3 days
Tue
3/27/18
Thu
3/29/18
8 interior decorator $288.00
Contract with
cabinet interiors
1 day
Fri
3/30/18
Fri
3/30/18
9 cabinet interior $96.00
Contract with
plumbers
1 day
Mon
4/2/18
Mon
4/2/18
10 contractor, plumber $216.00

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Contract with
painters
1 day
Tue
4/3/18
Tue
4/3/18
10,11 contractor, painter $216.00
Contract with
electricians
2 days
Wed
4/4/18
Thu
4/5/18
12
contractor,
electrician
$432.00
Execution 12 days Fri 4/6/18
Mon
4/23/18
$3,208.00
Reviewing the
office site
2 days Fri 4/6/18
Mon
4/9/18
13 Project manager $320.00
Civil work
completion
5 days
Tue
4/10/18
Mon
4/16/18
15
Electrician floor
planner ,interior
decorator ,painter
$2,000.00
Painting
completion
2 days
Tue
4/17/18
Wed
4/18/18
16 painter $192.00
T&M contract
will be used
2 days
Thu
4/19/18
Fri
4/20/18
17 Project manager $320.00
Outsourcing
interior to an
architect
1 day
Mon
4/23/18
Mon
4/23/18
18
contractor, interior
decorator ,Project
manager
$376.00
Project closure 5 days Tue Mon $1,040.00

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4/24/18 4/30/18
Contractor
signoff
2 days
Tue
4/24/18
Wed
4/25/18
19
contractor, Project
manager
$560.00
Final
documentation
1 day
Thu
4/26/18
Thu
4/26/18
21 Project manager $160.00
Post
maintenance plan
2 days
Fri
4/27/18
Mon
4/30/18
22 Project manager $320.00

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Figure 1: Gantt chart for office refurbishment
(Source: created by author)
7. Budget Estimate
Figure 2: Budget for office refurbishment
(Source: created by author)S
8. Risks
During the development of office renovation project, it has been found that the project
manager and other project team members may face different construction level risks those are
needed to be resolved accordingly. The lists of risks are as follows:

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Project budget and time: If the finance manager fails to develop proper project feasibility
study, then the project manager to be able to understand that whether the project is feasible or
not. Again, if the time is not allotted accurately then the overall budget will automatically
increase which is not at all beneficial for the office refurbishment project.
Equipment damage: The refurbishment cannot be done without the presence of proper
civil and mechanical equipments. The labors should consider different security concerns to avoid
the damage of the equipments.
Inexperienced architect: If the architect fails to develop the blueprint of the office
properly, then the entire plan will be a failure.
Poor materials: If the supplied raw materials are found to be cheap in quality then again
the office refurbishing project will be a failure.
9. Assumptions
After analyzing the details of the office refurbishment project it has been found that, the
all the resources from the project facility team are needed to be shared across the entire project.
Depending upon the availability of the blueprint of the newly renovated office the start date and
the finish date should be decided by the project manager. On the weekends the facility team and
the interior team are assumed to be available.
10. Constraints
For the successful completion of the office renovation project triple project constraints
such as budget, time and scope of have been selected. It is expected that all the civil, mechanical

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and electronic requirements of the project will be completed within 6 weeks after the approval of
the blueprint of the renovation. After analyzing all the requirements of the project it is found that
the total budget of the project is $7450.00. If all of these criteria are properly maintained then it
is expected that the project will be completed successfully within th estimated time and budget.
References
Borse, G.U. and Attarde, P.M., 2016. Application of six sigma technique for commercial
construction project-A review. International Research Journal of Engineering and
Technology, 3(6), pp.2323-2328.
Igwe, C., Nasiri, F. and Hammad, A., 2017. Evaluating the Impact of Buildability Assessment
and Value Management on Construction Project Delivery. Methodology, 2, p.2.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Mancini, M., Wang, X., Skitmore, M. and Issa, R., 2017. Editorial for IJPM special issue on
advances in building information modeling (BIM) for construction projects. International
Journal of Project Management, 35(4), pp.656-657.
Mok, K.Y., Shen, G.Q. and Yang, J., 2015. Stakeholder management studies in mega
construction projects: A review and future directions. International Journal of Project
Management, 33(2), pp.446-457.
Ramani, T. and Kannan, R., 2014. Scheduling of Industrialized Construction Project using
Graphical Evaluation and Review Technique (GERT). In Second International Conference on
Advances in Industrial Engineering Applications