Project Charter: Office Relocation Project Plan - Business Development

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Project Charter
Student Name
University Name
Author note

Theories for the project
This theory of project charter is described that what are the needs to establish such kind of
project. The reason behind this project is to relocate the entire company to another place. As now
the company situated in a suburban location and the land leased by the company has already
expired. In addition, as per the property owner, this lease will not be renewable. In this condition,
it is necessary for the company to shift its location. Badewi (2016) stated that it is essential to
understand the theories for the project correctly so that the project obtains competitive benefits.
Objective and constrain of the project
This theory describes the primary objective of the project. This is the most critical aspect of any
project charter by which one can easily understand about the project only just reading this theory
rather than the entire letter.
Now the primary objective is to find a new location for the reconstruction of the office. One
more challenge is that the entire process of relocation has to be complete within two consecutive
months. As per the requirement of the company's CEO, the whole budget for this relocation
project should cover within one million dollars. The entire task has to finish without any
disruption to the staff and the customers. Therefore, there are three significant requirements are
highlighted, those are, complete the project within a short time, finish it within the given budget
and there should not any disruption occur while running this project.
Who is the main stockholder
The theory behind this cheater is described to identify the principal stockholder of the project.
The only sponsor for this project is the CEO of the company and the maximum budget for this
project is one million dollars.
Risk identified
One of the most critical theories behind any project is risk identification, which describes the
future threat, which can happen during the project. The very first challenge is to identify a new
location for the company within a very shortage of time. After finding a suitable place for the
company, a considerable number of packing has to make by organising all the labour. As the

entire budget for the project has fixed, so all the scope of work should plane within that budget.
Hence, it is required to identify the risks correctly and develop risk management properly
(Bredillet et al. 2017).
The benefit of the project
This theory explains the outcomes of the project after the successful completion of it. After the
successful end of this project, the only advantage is that the stuff is already set up for the work
when they come to the new premises. Also, the renewal problem has omitted; no further
interruption will occur for the company's work.
A general overview of the project
The project focuses on the relocation of the office. At first, a proper project team has created,
where all the work related to this project is shared between them. As per planning, branch
manager plays the role of the project manager for the entire project. The labours of the company
assist the whole project, and the CIT team will provide the subject matter experts for the
telephone and computer move. After that, the project team ensures that the move will happen
within six weeks. All the packing will complete on a Friday afternoon, goods are going to
remove on Saturday and Sunday. The communication team of this project will work for the
weekends to ensure that all equipment should in operational from within Monday.

GENERAL PROJECT INFORMATION
Project Name: Relocation of the office
Project Sponsor: The sponsor of the project is the CEO of the company.
Project Manager: The branch manager of the office will act as project manager.
Email Address: [e-mail]
Phone Number: [phone]
Organisational Unit:
The project team will be based on the project manager who is the branch
manager of the existing office. Also, the manager of information and
communication technology and administration manager will take the
central part of the project.
Process Impacted:
The process will have an impact on the relocation of the new office in a
suburban area as per the requirements. As lease of the existing office has
expired, it becomes necessary to relocate the office. The process will be
tried to as less disruption possible.
Expected Start Date: The scheduled start date of the project is 1st April 2019.
Expected
Completion Date: The scheduled completion date of the project is 14th May 2019.
Expected Savings:
The project will try to save finance as much possible by implementing an
effective project management plan. Also, it will be focused on as if the
project will not cause any other disruption.
Estimated Costs: The expected project cost is not more than $100,000
PROBLEM, ISSUE, GOALS, OBJECTIVES, DELIVERABLES
Problem or Issue: As the existing lease of the office has been expired, it is required to
relocate the office in the suburban area.
Purpose of Project:
The goal of the project is the relocation of the office. It will include
packaging of the official documents, systems and other necessary items
and set up the new office correctly.
Goals/Metrics: The goals of the project are relocating the office accurately with the least

disruption to the staffs and process.
Expected
Deliverables:
The expected deliverable of the project is set up the new office by
making the least disruption of the staffs. Also, the aim of the project is a
little downtime as possible. The project will be helpful for the teams and
authority of the company by setting up a new office in the suburban area
within budget and time.
PROJECT SCOPE & SCHEDULE
Within Scope
The scope of the project is making effective business requirements of the
company. Also, the project charter is made by which the objective,
deliverable, stakeholders involved with the project and risk management
can be performed.
Outside of Scope
The out scope of the project is delivering an effective plan that will be
helpful to relocate the office successful by making the least disruption
possible in the process.
PROJECT RESOURCES & COSTS
Project Team The project team is formed with the branch manager as the role of project manager,
manager of communication and information technology and the administrative manage
Support Resources
The project resources are packaging and logistics company, information a
communication technology department for setting up the new systems and network
and other authorities for set up process.
PROJECT BENEFITS & CUSTOMERS
Process Owner CEO of the company is the owner of the project.
Key Stakeholders
Project manager, information and communication technology manager,
administrative manager as well as packaging and logistics company are
the key stakeholders.
Final Customers The final customers of the project are the staffs of the company, manager
and owner of the organisation.
Expected Benefits After relocation of the office, the stakeholders like the owner of the

project, project manager and staffs will be benefited. As the lease of the
existing office has been expired, it is required to relocate the office in the
suburban area. Hence, the expected benefits of the project will re-avail of
the facilities and features.
PROJECT RISKS, CONSTRAINTS, ASSUMPTIONS
Risks:
Project backlog as the stakeholders involved in the project may fail to
deliver quality services. Also, disruption can happen within the project
due to the inefficiency of the stakeholders and managers. The project can
suffer due to improper delivery of the project.
Moreover, managing electronic records can be risky during the relocation
process of the office. As there are a number of systems relocated, there
might be chances of damaging the operations that may cause risks for the
project.
Constraints:
Data management is one of the limitations in the project, and it is
difficult to manage the database as well as its contents for the relocation
of the office. In addition, short time and limitation of the budget are the
significant constraints that might be faced in the project.
WBS Task Name Duration Start Finish Predecessors Cost
0 Office Relocation 44 days Mon
4/1/19
Thu
5/30/19 $100,000.00
1 Office Development Phase 10 days Mon 4/1/19 Fri 4/12/19 $26,500.00
1.1 Setting new place for the
office 4 days Mon 4/1/19 Thu 4/4/19 $5,000.00
1.2 Fixing up contracts with
the authorities 3 days Fri 4/5/19 Tue 4/9/19 2 $9,500.00
1.3 Contacting with packaging
and logistics 3 days Wed
4/10/19 Fri 4/12/19 3 $12,000.00
2 Financial Features 16 days Mon
4/15/19 Mon 5/6/19 $69,000.00
2.1 Preparing general ledger
and marketing database 3 days Mon
4/15/19
Wed
4/17/19 4 $15,000.00
2.2 Invoicing Service Fees 2 days Thu 4/18/19 Fri 4/19/19 6 $15,000.00
2.3 Entering Vet and Farrier
Charges 4 days Mon
4/22/19
Thu
4/25/19 7 $7,500.00
2.4 Allowing discounted rates 2 days Fri 4/26/19 Mon 8 $9,000.00

to the selected owners 4/29/19
2.5 Markup of external costs 3 days Tue 4/30/19 Thu 5/2/19 9 $10,000.00
2.6 Reallocation of charges 2 days Fri 5/3/19 Mon 5/6/19 10 $12,500.00
3 Setting up the new office 18 days Tue 5/7/19 Thu
5/30/19 $4,500.00
3.1 Development 7 days Tue 5/7/19 Wed
5/15/19 11 $1,500.00
3.2 Testing 7 days Thu 5/16/19 Fri 5/24/19 13 $2,000.00
3.3 Go-Live 4 days Mon
5/27/19
Thu
5/30/19 14 $1,000.00
ID Task
Mode
WBS Task Name Duration Start Finish
0 0 Office Relocation 44 days Mon 01-04-19Thu 30-05-19
1 1 Setting new place for the office 4 days Mon 01-04-19 Thu 04-04-19
2 2 Fixing up contracts with the authorities 3 days Fri 05-04-19 Tue 09-04-19
3 3 Contacting with packaging and logistics 3 days Wed 10-04-19 Fri 12-04-19
4 4 Financial Features 16 days Mon 15-04-19 Mon 06-05-19
5 4.1 Preparing general ledger and marketing database3 days Mon 15-04-19 Wed 17-04-19
6 4.2 Invoicing Service Fees 2 days Thu 18-04-19 Fri 19-04-19
7 4.3 Entering Vet and Farrier Charges 4 days Mon 22-04-19 Thu 25-04-19
8 4.4 Allowing discounted rates to the selected owners2 days Fri 26-04-19 Mon 29-04-19
9 4.5 Markup of external costs 3 days Tue 30-04-19 Thu 02-05-19
10 4.6 Reallocation of charges 2 days Fri 03-05-19 Mon 06-05-19
11 5 Setting up the new office 18 days Tue 07-05-19 Thu 30-05-19
12 5.1 Development 7 days Tue 07-05-19 Wed 15-05-19
13 5.2 Testing 7 days Thu 16-05-19 Fri 24-05-19
14 5.3 Go-Live 4 days Mon 27-05-19 Thu 30-05-19
31 07 14 21 28 05 12 19 26 02
Mar '19 Apr '19 May '19 Jun '19

Office Relocation
Setting new place
for the office
Fixing up contracts
with the authorities
Contacting with
packaging and
logistics
Financial Features
Preparing general
ledger and
marketing database
Invoicing Service
Fees
Entering Vet and
Farrier Charges
Allowing
discounted rates
to the selected
owners
Markup of
external costs
Reallocation of
charges
Setting up the new
office
Development
Testing
Go-Live

Bibliography
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