Project Management Assignment: HOO HING Office Relocation Project

This project management assignment focuses on the office move project of HOO HING, a UK-based Chinese supermarket. The assignment delves into defining a project, its characteristics, and the role of the project manager, emphasizing planning, organizing, leading, and controlling aspects. It explores the application of theoretical frameworks and methodologies, specifically mentioning Prince2 as a suitable framework. The content covers team composition and management within the project environment, highlighting the importance of communication and conflict resolution. Furthermore, the assignment outlines project management job functions such as scope definition, stakeholder identification, time and budget estimation, risk management, change control, and reporting project status. The project's scope is analyzed in terms of its potential for business growth, the stakeholders involved, and the resources and budget required. The assignment also addresses potential risks, including schedule and performance risks, and outlines the management of change control processes. The document concludes with a reference list, providing additional sources for further study.

PROJECT MANAGEMENT

CONTENT COVERED
• Introduction
• Defining project, its characteristic and role of project manager
• Application of theoretical framework and methodologies within
project environment
• Composition and management of teams in project environment
• Project management job functions
• References
• Conclusion

INTRODUCTION
 Project management refers to the method of collaborating and
organizing whole project activities in disciplinary manner order to
complete it in preset time frame.
 Hoo Hing is a UK based Chinese supermarket which provides grocery
product to its customers in the store and also offers product home
delivery services to them. The company also owns restaurant which
provides best quality of taste to customers.
 This PPT explains about the project, its characteristic and role of
project manager in an organization. (Ensure you mention all these
specifically for the chosen project of moving office

Defining project and its characteristics
 Project refers to the pre-planned set of activities which are required to
be executed in the fix period of time within particular cost and its
limits.
 In context to HOO HING which is a Chinese supermarket and provides
food and catering products to its customers in United Kingdom, its
project manager is working on the project of moving office. This
project is required to be finished in specific period of time and
effectively

Scope and Characteristics
 Uniqueness: Moving business from one location to another, aid HOO HING in
expanding its business market. It will also aid this firm in boosting sales
performance and generating profitability also.
 Resources: Since shifting business is not an easy process therefore, employers
of HOO HING are required to arrange adequate amount of funds, prepare
appropriate budget and make planning for further activities. It may help in
moving business more successfully.

CONT.…..

PROJECT MANAGER
Project manager is the one who own authority of the planning and running whole
project on regular basis. In context to HOO HING which also offers range of fresh
Chinese vegetable, authentic sauces, noodles etc. to the customers, role of its
project manager involves various duties which are defined as below:
Planning: It is required by project manager and to understand actual requirement
of office move and then plan for the same effectively. As appropriate planning will
be beneficial in enhancing profitability of company.

CONT.…..
 Organizing: Another role of project manager emphasizes on formulating team
structure for the organization according to the availability of the resources.
Further, work responsibility for team mates are delegated properly so that
project can be finished within the given time frame.
 Leading: This role describes that it is important to lead team in on direction for
completing project. For this, project manager opts clear communication
strategy for conveying appropriate message with the team members. It also
reduces chances of conflict in organization.

CONT.…..
 Controlling and closing: At last, project manager of HOO HING's last role is
to control mechanism of project by measuring, evaluating and correcting whole
processing of the project as it is dynamic in nature.

Applications of theoretical framework
It is essential for every project manager to adopt various methodologies and
framework in the project as it is helpful in finishing the project effectively. In relation
to HOO HING, its project manager have opted best suitable methodologies and
framework according to the office move scenario. These are described as below:
Methodology: It is considered as systematic analysis of methods which are applied in
project. It is the responsibility of the project manager to choose suitable method
which will help in accomplishing target in effective way.

CONT.……
 Framework: It refers to the general guidelines or structure which used
by organization to finish the project. Basically, framework can be
flexible and creative so that project can be completed properly. In
context to HOO HING, its project manager have chosen Prince2 as a
framework for project.

CONT.……
 Critical Chain Project Management: This framework is formulated
for dealing with uncertain factors which might affect in managing
project appropriately. It mainly emphasizes on allocation of resources
during project.

MANAGEMENT OF TEAMS IN
PROJECT ENVIRONMENT
 Every project requires human resources who work together as a team and contributes in
achieving targeted goals and objectives which are set by project manager.
 It can be said that composition and management of team is the responsibility of project
manager who guides and monitor them at every phase in the process of its the
execution.

CONT.……
 It has been analyzed that composition and management of team in project
environment is beneficial for organization as it helps in completing the project
with the involvement of effective team members.
 In context to HOO HING, its project manager is using his communication skills
to influence employees so that they can easily accept the changes that is office
move in positive manner.
 As these team members works without creating any conflict at work place which
in contributes in creating positive working environment.

Project Management Job Functions
Scope of project: After shift of office place, it will increase scope of growth for
the company as it at new place new customer will be attracted towards products
and services of company. It will enhance sales as well as profitability of the
organization.
Stakeholders: Customers and employees are main stakeholder for HOO HING.
All the major decision are taken by top management in meetings.

Estimate time requirement: 2 months
Project requirement: Complete project of office shift requires appropriate
planning, its execution then evaluating of all the operational activities for
controlling it and further it is closed at last.
Required resources and budget: New property, office design, furniture, IT
and telecom system, updation in stationary, business card, marketing
material and website etc. Budget required approximately £ 15K to shift
office.

Risk: This project is concerned with many risk which are described as
below:
Schedule- There are chances that after shift employees will not be able
work in the new set time schedule.
Performance- It is riskier that organization will not be able to perform
effectively and it will not be productive for growth of firm.

Project interdependence: This indicates that capabilities of project which
are required to deliver effective project. Project inter dependencies are
categorized on three different dimensions such as sources, service areas
and type of capabilities which are interdependent in each other.
Manage the change control process: Change process defines that
identified changes are required to be adequate and checked before the
implementation of project. It is required by the project manager of
HOO HING manage whole change control process.
Report project status: This captures all of the operational activities, risks
and developments which are related to the project.

REFERENCES
 Marchewka, J. T., 2014. Information technology project management. John
Wiley & Sons.
 Mir, F. A. and Pennington, A. H., 2014. Exploring the value of project
management: linking project management performance and project success.
International journal of project management. 32(2). pp.202-217.
 A CONCISE HISTORY OF PROJECT MANAGEMENT, 2018. [Online].
Available Through: <https://www.smartsheet.com/demystifying-various-
project-management-frameworks-and-methodologies>
 The seven key characteristics of a project, 2018. [Online]. Available
Through: <https://www.linkedin.com/pulse/seven-key-characteristics-
project-stanley-epstein>.

Thank you!!