Detailed Project Plan: Southern Cross Office Renovation - 20008

This document presents a comprehensive project management plan for the renovation of the Southern Cross office space. It includes a detailed project description and justification, emphasizing the impact of COVID-19 and the need for effective planning. The plan covers key aspects such as scope baseline with SMART goals, WBS dictionary, schedule baseline visualized through a Gantt chart, resource management plan including resource leveling and allocation, cost baseline with revised estimates, stakeholder management and communication plan, risk management plan with risk factor analysis, and a change management plan. Additionally, the document includes a team charter with team member biographies, a goal statement, ground rules, and a conflict resolution process. The project aims to deliver a renovated office space within the defined scope, time, and budget constraints, while adhering to safety requirements and stakeholder expectations.

Project Plan on
Office Renovation at Southern Cross
Submitted by :
Akanksha Kaushik 12197377
Gopi Chatti 12095772
Munkhsaruul Gansukh 12154341
Ibrahim Mohammad 12102340
Course Code 20008
Initiating & Planning Projects
Submitted To :
Dhanushki Samarappulli Arachchige
Dr. Thao Trinh
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Table of Contents
List of figures...................................................................................................................................4
List of tables....................................................................................................................................4
Project Description and Justification...............................................................................................5
Scope Baseline.................................................................................................................................6
SMART Scope.............................................................................................................................7
WBS Dictionary...........................................................................................................................7
Schedule baseline.............................................................................................................................9
Resource management plan...........................................................................................................10
Assumptions..............................................................................................................................10
Resource leveling and optimization techniques........................................................................11
Resources allocated for activities..............................................................................................11
Resources and workload............................................................................................................12
Responsibility matrix for work packages..................................................................................13
Cost baseline..................................................................................................................................14
Cost estimation approach...........................................................................................................14
Assumptions..................................................................................................................................15
Funding requirement plan..........................................................................................................15
Stakeholder management and communication plan......................................................................15
Stakeholder engagement plan....................................................................................................15
Stakeholder identification and stakeholder analysis..................................................................15
Power interest grid:....................................................................................................................19
Communication plan..................................................................................................................20
Risk management plan...................................................................................................................22
Major risk involved in the project and Risk Factor analysis.....................................................23
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Risk assessment plan.................................................................................................................24
Change management plan..............................................................................................................25
Change management approach:.................................................................................................25
Change management plan..........................................................................................................25
Team charter..................................................................................................................................26
Biography of team members......................................................................................................26
Team goal statement..................................................................................................................27
Team ground rules.....................................................................................................................27
Conflict resolution process........................................................................................................28
References......................................................................................................................................28
Appendix........................................................................................................................................30
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List of figures
Figure 1: Gantt chart........................................................................................................................9
List of tables
Table 1: WBS Dictionary................................................................................................................8
Table 2: Resources for activities....................................................................................................11
Table 3: Resources and workload table.........................................................................................12
Table 4: Resource responsibility matrix........................................................................................13
Table 5: Stakeholder engagement plan..........................................................................................18
Table 6: Power/Interest grid..........................................................................................................18
Table 7: communication plan........................................................................................................21
Table 8: Risk factor analysis..........................................................................................................23
Table 9: Project risk assessment....................................................................................................24
Table 10: Change management plan..............................................................................................25
Table 11: Cost estimation table.....................................................................................................32
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Yarraland office renovation project plan
Project Description and Justification
In 2014, the BCC (Build champ Construction Company) was established and it is a private
building construction company which is located in Glen Waverley, Victoria. For the upcoming
projects, I and my team members are a newly established project management team including
junior project manager, project planning/ risk expert, purchasing expert, and supplier relations
expert. As a junior project manager, I had a meeting with Paul Rudd and Steven who is a project
director and senior project manager in BCC. I and my team going to work with the Yarraland
office project which is going to be start soon.
The Covid-19 pandemic has impacted most of the business which leads to several challenges and
sometimes may lead to loss of the business due to financial crisis, and so on. On the other hand,
if there is no proper planning during the covid-19, then it is impossible to run a business in an
effective way. In the build champ construction company, Covid-19 affected the business and it
affected the supply chain process because BCC is importing materials for buildings from China.
So, it is important to provide an effective service in upcoming projects by buying a material from
local areas (Luis Miguel FONSECA, 2020).
With these considerations, here going to develop a project management plan as a team. For the
project of renovation in Double-storey office space, 8-car ports. For this project, the proper
analysis of stakeholder analysis, scope baseline, schedule baseline, resource management plan,
communication plan, risk management, change management, and team charter will help to know
the detailed process of project plan. Based on this, the outcome of the project will result in
analysis of possible risks, its impacts, and so on. Also, through this project management plan, it
is easy to communicate and allocate the task to the resources according to the skill sets and
knowledge (Anne Klitgaard, 2019). This leads to achieve goal to complete the project within a
time and estimated budget along with the management reserved budget for this project.
Scope Baseline
The scope of the project is to develop a project management plan for Yarraland office renovation
by analysing the proper requirements for the project and its schedule and time. The consideration
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of Covid-19 safety during the renovation leads to increased budget. To achieve the goal of the
project, analysing and obtaining the stakeholders, resources requirements, communication plan,
risk analysis and so on.
Project Priority Matrix
Setting a project goal and achieving a deadline is one of the most important factors that need to
be considered while renovating the office. For this, the most significant aspect of executing the
project plan is prioritization which shows what to work on, when to work on, and when to put
aside for a better process. The project prioritization has different factors such as time, cost, and
performance. These three priorities will compete and interact with the project in an effective way
and it helps to get a better performance level (Rivera, 2022). The project prioritization matrix has
three different actions such as constrain, accept, and enhance.
Time Cost Scope
Constrain
Enhance
Accept
Time
As a team, it is important to analyse each and every requirement to attain the goal for office
renovation. Due to Covid-19, our company faced difficulties in developing and completing the
project on time. So, by buying materials from the local area, we need to deliver the goods on
time and this is one of the opportunities to show the best process with proper planning. The
reason why we have provided time needs to be accepted is that even if there are slight changes in
the project, it is important to manage the time and need to complete the project within scheduled
time.
Cost
For the office renovation, cost is also one of the major concerns and need to consider budget
according to the requirements for site preparation. Only with the proper budget for materials and
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resources, it is possible to complete the project within a scheduled budget. For this office
renovation project, the estimated budget reserved by management is $ 50000 which was before
Covid-19 but now the consideration of Covid-19 leads to an increase in the budget so the revised
budget is $ 70000. So, in the project prioritization matrix, cost is mentioned as constraints.
Scope
The project has been prioritized according to the scope of the project. Scope provides
performance of each and every task and that can be deliverable to achieve the goal of the project.
The scope may change based on the stakeholder decision. So, for the office renovation, scope
should be enhanced to attain the goal and only with the enhanced scope, it is possible to
complete the project based on the plan (Kate Eby, 2021).
SMART Scope
Specific – The BCC’s construction project is highly focused on renovating the Yarraland office
with specific requirements, budget, and time.
Measure – Measuring the requirements, resources to attain the project goal with proper
communication plan, stakeholder analysis, and risk analysis.
Achievable – Attaining the goal with proper project management plan for Yarraland office
renovation with help of different resources.
Realistic – The goal is realistic with proper site process and counselling approvals.
Time – The duration of this project is 170.
WBS Dictionary
1. Double Storey Office Renovation
WBS code WBS packages Description Start date End date
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1.1. Project Initiation Background analysis is
done on project
1/7/22 29/8/22
1.1.1. Site Analysis The environmental site is
analyzed
1/7/22 19/7/22
1.1.2. Risk Analysis Risk involved in the project
is analyzed
20/7/22 1/8/22
1.1.3. Resource
Management
The resources for the
project is planned ( human
resource, materials)
2/8/22 10/8/22
1.1.4. Budget Analysis Cost is planned 11/8/22 22/8/22
1.1.5. Time Management Scheduling is done 23/8/22 29/8/22
1.2. Project Planning Planning the project 30/8/22 24/10/22
1.2.1. Site Survey Conduct survey on site 30/8/22 14/9/22
1.2.2. Site Preparation Prepare the site for work
including cleaning
15/9/22 23/9/22
1.2.3. Allowance for
Fence Removal
Remove fence 26/9/22 5/10/22
1.2.4. OH&S
Requirements
Safety requirements on-site
is planned
6/10/22 12/10/22
1.2.5. Counselling
Requirements
The counselling is planned 13/10/22 18/10/22
1.2.6. Bush Fire
Requirements
Safety requirements are
panned
19/10/22 24/10/22
1.3. Site Renovation Site is renovation work
( project deployment)
25/10/22 24/11/22
1.3.1. Fit Out Deploy fitout 25/10/22 7/11/22
1.3.2. Façade Deploy façade 8/11/22 14/11/22
1.3.3. Roof and Structure Deploy roof and structure 15/11/22 18/11/22
1.3.4. Site Work Conduct site work 21/11/22 24/11/22
1.4. External Process Additional work after
renovation
25/11/22 16/12/22
1.4.1. Site Clean Cleaning site area 25/11/22 8/12/22
1.4.2. Parking Cleaning parking space 9/12/22 13/12/22
1.4.3. Driveway Clearing drive way 14/12/22 16/12/22
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1.5. Completion Completion of project 19/12/22 9/1/23
1.5.1. Inspection and
Documentation
Site is inspected for quality
and the entire work is
documented
19/12/22 29/12/22
1.5.2. Council Authority
Inspection
Authorities inspection 30/12/22 9/1/23
1.6. Upgrades Final upgrades on the
project
10/1/23 9/3/23
1.6.1. Lightening
Addition
Lightening solutions are
added
10/1/23 26/1/23
1.6.2. Timber Finish
Addition
Finishing timber work 27/1/23 9/2/23
1.6.3. Security Camera Deploying security camera 10/2/23 16/2/23
1.6.4. Emergency
Staircase
Deploying emergency
staircase
17/2/23 24/2/23
1.6.5. Gate Deploying gate 27/2/23 3/3/23
1.6.6. Maintenance Providing maintenance
service
6/3/23 9/3/23
Table 1: WBS Dictionary
Source: (L S R Supriadi, 2018)
Schedule baseline
Based on the analysis on project scope and task through the WBS diagram the schedule baseline
is created. Using Microsoft project, the schedule baseline is created, and it is represented in the
form of a Gantt chart as shown in Figure 1. It included the WBS code, timeline for the project,
key milestones, activities predecessors and successors, start and finish date of task, critical
path, and resources allocated details.
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Figure 1: Gantt chart
Source: (Mario Brčić, 2018)
Resource management plan
The major resources for project are identified as direct Labor, indirect Labor, materials such as
(concrete supplies, bricks, windows, timber frames, electrical supplies, painting supplies, fitting
supplies, and wall and window frames), and equipment are major resources for the project
completion. Based on the activities the resources are allocated which can be seen in the Table 2.
Assumptions
 All the materials and equipment are available and purchased from the vendors
 There is enough labor for completing the project
 Resource estimation, optimization, and leveling are done
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Resource leveling and optimization techniques
The resources for the project activities are planned after performing the resource leveling and
optimization techniques. Critical path analysis is one of the resource leveling techniques that are
used for managing the resources in the project. Based on the critical path involved in the project
activities the project resources are allocated (Petroutsatou, 2022).
Resources allocated for activities
WBS packages Resources
Project Initiation Direct labor
Site Analysis Site supervisor and
site engineer
Risk Analysis Planning or risk
expert
Resource
Management
Planning or risk
expert
Budget Analysis Purchase expert
Time Management Supplier relations
expert
Project Planning Project planning
and risk expert /
Jnr. Project
manager
Site Survey Site engineer
Site Preparation Site supervisor
Allowance for
Fence Removal
Site supervisor
OH&S
Requirements
Site supervisor
Counselling
Requirements
Site supervisor
Bush Fire
Requirements
Site supervisor
Site Renovation Jnr. Project
manager,
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equipment and
materials
Fit Out Direct labor
Façade Direct labor
Roof and Structure Direct labor
Site Work Direct labor
External Process Jnr. Project
manager
Site Clean Direct labor
Parking Direct labor
Driveway Direct labor
Completion Jnr. Project
manager
Inspection and
Documentation
Jnr. Project
manager, Project
planning and risk
expert
Council Authority
Inspection
Local authorities,
Jnr. Project
manager
Upgrades Jnr. Project
manager
Lightening
Addition
Direct labor
Timber Finish
Addition
Direct labor
Security Camera Direct labor
Emergency
Staircase
Direct labor
Gate Direct labor
Maintenance Direct labor
Table 2: Resources for activities
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