Detailed Report: Establishment and Maintenance of OHS System

This report delves into the crucial aspects of establishing and maintaining an Occupational Health and Safety (OHS) system within an organization. It begins by outlining the fundamental OHS procedures, emphasizing the importance of clear communication, employee training, and regular workplace inspections to ensure a safe working environment. The report then explores the concept of acceptance testing, highlighting the need to gauge workforce tolerance when implementing new policies or technologies. Furthermore, it provides a systematic approach to comparing OHS specifications across different organizations, emphasizing factors like policy, planning, and implementation. The core of the report focuses on hazard identification, assessment, and control, detailing the steps involved in identifying potential workplace hazards, assessing their associated risks, and implementing control measures. It also covers the development and maintenance of OHS procedures, emphasizing the integration of management and regular system reviews. Finally, the report addresses the identification of inadequacies and intervention points within the OHS system, stressing the need to adapt the system to the specific needs of the organization. In conclusion, the report underscores the importance of a comprehensive OHS system, highlighting its dependence on various factors, including the acceptance of the system, specification comparison, risk management, and the consideration of potential inadequacies and interventions.

Running head: ESTABLISHMENT AND MAINTENANCE OF OHS SYSTEM
Establishment and Maintenance of OHS System
Name of the Student
Name of the University
Author Note

1ESTABLISHMENT AND MAINTENANCE OF OHS SYSTEM
Table of Contents
Introduction................................................................................................................................3
Element 1...................................................................................................................................3
Establish and Maintain an OHS system.................................................................................3
OHS procedures.................................................................................................................3
Acceptance Testing............................................................................................................4
Comparison against specification......................................................................................4
Element 2...................................................................................................................................5
Procedures for Hazard Identification, assessment and control..............................................5
Develop and Maintain Procedures.........................................................................................6
Identify inadequacy and intervention points..........................................................................7
Conclusion..................................................................................................................................7
Reference....................................................................................................................................8

2ESTABLISHMENT AND MAINTENANCE OF OHS SYSTEM
Introduction
Occupational Health and Management Systems of OHM Systems focuses primarily
on the health, safety and welfare of the workforce in an organization. OHS system is required
to have specific OHS policies and procedures to be maintained by the employers of an
organization. If the OHS policies are not maintained in an organization, there might be legal
obligations as by law every organization is bound to follow the OHS policies. In this report as
well, there would be a description of the establishment and maintenance of OHS system in an
organization. The report would include the OHS procedures, acceptance testing and the
comparison against specifications. Further, it would include the procedures for hazard
identification, assessment and control, development and maintenance procedures and
procedures to identify inadequacy and intervention points.
Element 1
Establish and Maintain an OHS system
OHS procedures
According to the Work Health and Safety Regulations 2011, OHS procedures come
under many different specifications required for the complete management of the OHS
system (Widaningsih, Susanti and Chandra 2018). The safety procedures should be explained
in details to every employee in the organization without fail. It is assumed that the balance
between work, health and safety would uphold the standard of an organization. The OHS
procedure elements are mentioned in brief as follows:

3ESTABLISHMENT AND MAINTENANCE OF OHS SYSTEM
 Responsibility of each individual in maintaining safety in the workplace
should be made clear.
 A joint occupational health and safety committee must be built up
 Health and Safety rules must be mentioned in details
 Correct work procedures must be mentioned to the entire workforce
 Employee orientation and training must be done in this regard
 Workplaces must be inspected before the possibility of any future hazard
arises
 Accidents or possibly harmful events must be reported immediately
 First aid and emergency procedures must be made ready for any instance
 Harmful items with potentiality of causing hazards should be completely
discarded
 Health and safety measures must be promoted throughout the organization
Acceptance Testing
The concept of acceptance testing is built around the idea about the implementation of
a new technology, procedure or policy to an organization system and testing how it is being
accepted in the organization amongst the workforce. To apply this acceptance testing it is
required to measure the tolerance level of the workforce with the implemented policy and
procedures. The results need to be documented in details.
It is necessary according to the Work Health and Safety Regulations Act 2011, that
the acceptance of the entire workforce would authenticate the application of any new
technology in the organization, let alone the implementation of OHS policy and procedures
(Widaningsih, Susanti and Chandra 2018).

4ESTABLISHMENT AND MAINTENANCE OF OHS SYSTEM
Comparison against specification
It takes a systematic approach to compare between the OHS specifications of different
organizations. This is generally done to bring out the best specification amongst the different
OHS policies used across various organizations. OHS is basically done on the model of
Planning, Doing, Checking and Acing, comprising of the factors like policy, strategies,
objectives, practices, functions, procedures, and roles (Reese 2015). These determine the
specification of OHS implementation of any organization based on the degree of acceptance
and implementation. Determinant criteria of the comparison depend on various factors of
OHS. These are policy, planning, implementation and checking.
Element 2
Procedures for Hazard Identification, assessment and control
Identification of Hazards – Hazards that can occur in a workplace environment have
the ability to jeopardise the OHS system. It is required for the administrator to identify these
hazards before they can cause havoc for the workforce (Bonafede et al. 2016). These can be
identified through the following steps:
 By inspecting the workplace
 Reporting the incidents immediately
 Registering evidences of injuries
 Employee consultation
 Employee feedback
In addition, other issues could identify the hazards in the OHS system. These are,
purchasing of new chemicals or equipments like cleaning agents or plants in the organization,

5ESTABLISHMENT AND MAINTENANCE OF OHS SYSTEM
casual employees like cleaning staff or even clients who could potentially be harmful to the
workplace and work activities that use workforce supervision and physical strength.
Risk Assessment – Risk assessment helps in identifying the degree to which the OHS
system hazards be affecting the workforce in the organization (Evangelinos et al. 2018). To
make an assessment of the risk, it is necessary to consider the following:
 The type of the hazard
 Consequences of the severity of the hazard on the workforce
 Frequency and Duration of the hazard
 Affected people in the organization because of the hazard
 Skills, age and capability of the people to withstand the effect according to the
hazard
 Condition of the working environment
Control of Hazards – Control measures indicate the doable measures taken to
eradicate the risks of possible hazards in the OHS system of the organization (Eriksson,
Strömgren and Dellve 2015). If the hazard cannot be eliminated, then it is most likely that the
entire system be eliminated that causes the hazard.
Develop and Maintain Procedures
Development and maintenance of the OHS procedures are required for the proper
development of a healthy and risk free atmosphere in the organization. To achieve this, it is
necessary to include the management into the system. Correct planning and implementation
is obligatory for the development of the said system (Colby and Corwin 2017). To maintain
the implementation of the OHS system further, it is required to measure and evaluate the
effect of the system. Reviewing the system for further improvements is also requisite for the
maintenance of the system.

6ESTABLISHMENT AND MAINTENANCE OF OHS SYSTEM
Identify inadequacy and intervention points
It is not necessary that all the laws of the OHS system act would be applicable to a
particular organization. It is necessary to identify the level at which the implementation of the
OHS system would be inadequate to imply on the organization (Brown et al. 2016). In
addition, there could be incidences where few factors could intervene the implementation of
OHS system in the company structure, even that from the higher authorities. There would
only be a proper OHS implementation if all the inadequacy and interventions are kept in
mind while implementing the system.
Conclusion
In the end, it can be concluded from the following report that it is essential to
implement the OHS system in an organization, as per the laws suggest. However, it is found
from the report that there are several factors on which the implementation depends.
Implementing the system is not the only way that implementation works, but it is also
necessary to test the acceptance of the system. The comparison of the specification in the
organization it utmost necessary since the correct implementation depends on this particular
factor. However, identifying the risks, assessing and controlling it are also required to
implement OHS correctly. The inadequacy and the intervention check are also required in
this regard.

7ESTABLISHMENT AND MAINTENANCE OF OHS SYSTEM
Reference
Bonafede, M., Corfiati, M., Gagliardi, D., Boccuni, F., Ronchetti, M., Valenti, A.,
Marinaccio, A. and Iavicoli, S., 2016. OHS management and employers’ perception:
differences by firm size in a large Italian company survey. Safety science, 89, pp.11-18.
Brown, E., Driscoll, T., Cook, M., King, B. and Pryor, P., 2016. Review of the
implementation of the Australian Occupational Health and Safety Education Accreditation
process. Journal of Health, Safety and Environment, 32(3).
Colby, L.A. and Corwin, E., 2017. Occupational Health and Safety. In Patient Derived
Tumor Xenograft Models (pp. 187-202).
Eriksson, A., Strömgren, M. and Dellve, L., 2015. Experiences of implementing OHS driven
intervention methods for sustainable leadership in health care. In NOVO Conference.
Evangelinos, K., Fotiadis, S., Skouloudis, A., Khan, N., Konstantakopoulou, F., Nikolaou, I.
and Lundy, S., 2018. Occupational health and safety disclosures in sustainability reports: a
study among corporate leaders. Corporate Social Responsibility and Environmental
Management.
Reese, C.D., 2015. Occupational health and safety management: a practical approach. CRC
press.
Widaningsih, L., Susanti, I. and Chandra, T., 2018, February. The Attitude of Construction
Workers toward the Implementation of Occupational Health and Safety (OHS). In IOP
Conference Series: Materials Science and Engineering(Vol. 306, No. 1, p. 012075). IOP
Publishing.