Comprehensive Project Plan for One Rehabilitation Service Pty Ltd

This project plan, designed for One Rehabilitation Service Pty Ltd, provides a comprehensive overview of the project's objectives, scope, and potential benefits to the organization. The plan meticulously outlines the project's inclusions and exclusions, ensuring clarity regarding the boundaries of t...Read More

[PROJECT TITLE]
PROJECT PLAN
Team Member Names
[Select Date]
This is instructional text. Please ensure that it is removed from your document before
submission.
Please note that throughout this entire document, the focus is on the project to be undertaken
and the associated deliverables. The project plan should avoid being self-referential. For
example, the identified risks, roles, schedule, budget, etc. should forecast the risks, roles,
schedule and budget of the entire project.
Executive Summary
The Executive Summary should provide a summary of the project plan with a focus on the outcomes /
deliverables. It is not an introduction or outline of the project plan. A busy executive will only read the
executive summary, so it needs to be self-contained and to highlight the key points of interest: what
you intend to do, why (value to the organisation), how much it will cost and how long it will take.
1. Project Background and Description
In this section, you should provide an overview of your host organisation’s business, the context within
which they operate, the project that you will be undertaking and its importance to the organisation.
This section should also highlight the objectives of the project and associated benefits to the
organisation.
2. Project Scope
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Ensure that you include a description of all of the aspects of your project that are within scope in the
inclusions section. N.B. Scope inclusions are not the same as deliverables (which come later in the
document) and are a higher level description of the aspects of the project that you will be undertaking.
The scope inclusions should describe the breadth of work to be undertaken.
You should try to identify any aspects of your project’s potential scope that may be out of
scope and explicitly list them as exclusions. If this is not appropriate for your project, you can
remove the exclusions section.
For example, scope inclusions could include items such as:
 Process mapping of AS-IS processes
 Analysis of customer requirements for product/service
Inclusions
The following aspects of the project are considered within scope:

Exclusions
The following aspects of the project are explicitly out of scope:

3. Risks
Thoroughly complete the following table outlining the risks to your project, their probability, impact and
your mitigation strategy for each risk. Possible categories of risk that you should consider include
technical, external, organisational and project management.
Ensure that you consider a broad range of risk aspects including personnel, technical and
organisation/situation specific risks.
You should also include a brief discussion above the table, discussing any key risk factors specific to
your project.
Ensure that you delete the example risk from the below table before submission.
Risk
Probability
(out of 1.0) Impact Mitigation Strategy
Privacy Risk 0.7 100 hours The project manager and his team
must set priorities and must
standardise the access of the
users. The project manager must
take the responsibility to install the
latest software and the patches.
The management body must have
antivirus software and firewall in
their system. The antivirus
software and the firewall can help
to mitigate the malware risks (Pinto
2015). In this way they One
Rehabilitation Service Pty Ltd can
safeguard the sensitive data of the
database and the system. Thus
they can protect the financial data
and customers’ data. The internal
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staff should adopt and follow
certain IT policies. All these can
prevent data loss and the illegal
access. In this way, the privacy of
the customers of the One
Rehabilitation Service Pty Ltd can
be protected
Cloud-based Storage 0.6 150 hours One Rehabilitation Service Pty Ltd
will have to adopt the cloud
services. Microsoft Azure provides
quality service. They must use the
cloud services provided by
Microsoft. Microsoft provides the
advanced cloud services and
secured cloud services (Kerzner
and Kerzner 2017). Besides they
use the Outlook email service, the
Microsoft email service. Outlook
better integrates with Azure, and
thus they can get quality service.
Storage Space for Outlook emails 0.5 170 hours One Rehabilitation Service Pty Ltd
has planned to take up DropBox
cloud storage facility. They can
store all the emails on the DropBox
database server (Heagney 2016).
The organisation must have the
skills and the expertise to access
the database, store and delete
values from the database. In this
way, they can maintain the storage
space allocated for outlook emails
Fragmented IT files 0.5 150 hours The project manager must prepare
the project plan efficiently. The
project plan must demonstrate the
project activities, the project
dependencies and the total slack
time. The project plan should
allocate the resources for the
project stakeholders appropriately
(Verzuh 2015). In this way, the
project stakeholders can get to
know the schedule and the activity
dependencies. The fragmented IT
files’ risks can be better mitigated
by developing project plan
appropriately
Cost per user of each application
or system
0.5 140 hours The cost per user of each system
can be better handled by preparing
the project plan. The project plan
demonstrates the project activities
and the scheduled budget of every
activity (Nicholas and Steyn 2017).
The project manager can optimise
the entire project budget and thus
can optimise the cost per user of
every application and the system.
Schedule Delays 0.9 200 hours The project can get delayed. The
project manager and the
associated stakeholders can fail to
the complete the task within the
scheduled deadline. Due to this
reason, the transition costs can get
increased. The expected benefit
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realisation can get delayed due to
the scheduled delay. The
scheduled delay can be mitigated
by developing a transition strategy.
The project plan must be followed
strictly, the project plan (Heldman
2018). The project stakeholders
must develop a methodological
approach that will assist in
outlining a stepwise schedule
approach. The approach helps in
completing the project activities or
the milestones within scheduled
deadline.
Service Costs Risk 0.5 160 hours The service costs of the project
can get increased due to some
hidden service demand. One
Rehabilitation Service Pty Ltd must
adopt an approach to understand
the current demands of the market.
Also, the project managers and the
project stakeholders must predict
the future market trend. In this
way, they can analyse the service
costs and take steps accordingly.
They can avoid any kinds of risks
regarding service costs (Schwalbe
2015). In this way, the project
manager can optimise the overall
cost of the project, the cost of
project activities and the service
costs.
Risks regarding High Demand Skill
Sets
0.8 180 hours One Rehabilitation Service Pty Ltd
must hire skilled employees so that
they can deliver their best in the
market. The employees must have
the expertise to evaluate the
current market and the current
market trends. The workers must
have the required skill set to
compete with each other and bring
the best in the market (Gido,
Clements and Clements 2014).
The workers or the employees
must work fast and efficiently so
that One Rehabilitation Service Pty
Ltd can provide quality service to
the customers. The HR must take
the initiative to hire the best
employees for the company.
Risks of Quality of Service
Degradation
0.9 200 hours The Quality of Degradation is
degrading after contract execution.
One Rehabilitation Service Pty Ltd
must adopt the IT Governance
policies. The project managers
along with the stakeholders must
follow the rules and the policies of
the IT Governance. The internal
staffs of One Rehabilitation Service
Pty Ltd must follow the policies as
well. In this way, they can conduct
the IT operations ethically and
efficiently (Turner 2016). Also, they
can ensure that the project
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activities are conducted safely and
securely
Managing Service Provider
Effectiveness
0.6 150 hours One Rehabilitation Service Pty Ltd
can struggle to manage the service
provider. The IT Governance
policies can assist to manage the
service provider. The project
stakeholders and the team
members can build trustful and the
stable relationships (Snyder 2014).
The IT policies help to enhance
efficiency and excellence in the
project activities.
4. Budget
Thoroughly complete the following table outlining the potential costs associated with your project.
Students are also encouraged to include realistic estimates for their time. However, any actual costs
associated with undertaking the project must be clearly delineated from the hypothetical budget items.
N.B. Costs associated with future implementation of project outcomes may be included with your final
deliverables, if this is within scope.
Budget Item
Estimated
Cost Justification
One Rehabilitation Service Pty
Ltd IT Adaptation and
Refurbishment
$78,840.00 The project manager along with all the
stakeholders will work on the project according to
the budget set. The compliance certificates,
hardware and software resources, resources
allocation to the stakeholders and project team
members require a budget of about $78,920.00
Adapting Security and Privacy
Acts
$13,680.00 One Rehabilitation Service Pty Ltd must ensure
security and privacy that is why they need to
appoint and pay lawyers. The project manager
must be paid as he will have to himself follow the
rules and will have to insist other stakeholders so
that they follow the rules. They will have to pay
fines if they fail to follow the policies
The Privacy Act 1988 $1,520.00 The lawyer must educate the stakeholders of the
project with the privacy (Portny, S.E., 2017). The
project manager must notice that everyone is following
the Act otherwise they will have to pay the fine.
The Privacy Amendment Act
2017
$1,520.00 Both the lawyer and the project manager will have to
make sure that the stakeholders follow the rules
The Disability Services Act
2006
$1,520.00 The project manager and the lawyer are responsible
for following the Disability Services Act otherwise they
will have to pay heavy fine
The Child Protection Act 1999 $1,520.00 The lawyer and the project manager are in charge to
follow the Child Protection Act and will have to ensure
there are no child labourers in the workplace
(Marcelino-Sadaba et al. 2014)
Australian Health Practitioners
Regulation Agency - AHPRA
$1,520.00 AHPRA rules must be adopted and must be followed.
It will ensure health safety of the workers (Leach
2014). The project manager is highly responsible for
following the rules
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Australia Social Workers
Association
$3,040.00 Both the project manager and the lawyers will have to
ensure that the social workers association work
according to the rules and policies set up by the
Government
Speech Pathology Australia $3,040.00 The speech pathology must be set up, and that
requires a minimal cost as well (Harris 2017)
Securing System of One
Rehabilitation Service Pty Ltd
$8,040.00 Network Engineer and the Program Analyst are
responsible for ensuring safety and security of the
organisation
Securing system and database
with Firewall
$3,960.00 Network Engineer is responsible for securing system
and database by applying firewall to the network. The
organisation will have to pay the network manager.
Moreover, they need to purchase firewall devices
Backup of Financial and
Employees' Data
$4,080.00 Again, the organisation will have to pay the database
administrator and the program analyst for backing up
the financial and employees’ data (Zwikael and Smyrk
2015)
Adapting MYOB $4,000.00 The database administrator and the program analyst
will have to take the responsibility to adapt MYOB
software. The organisation will have to purchase a
license for the software. Therefore, this price is
justified
Adapting Nookal $5,760.00 The Application engineer and the database
administrator is responsible for adapting Nookal.
The database administrators must be paid a
handsome amount of money for all the activities
like data access, adding users, removing users
and setting data usage for every user
Allowing Specific users
administrative rights
$1,280.00 The database administrator needs to manage the
database in such that only specific users can access
the database
Adding users or Removing
users
$1,920.00 The database administrator must be efficient to add
users and remove users and must avoid redundancy
(Kaiser, El Arbi and Ahlemann 2015)
Setting Access Permissions
per user
$1,280.00 Database access permissions are also regulate the
database administrator
Data Limits for every user $1,280.00 The database administrator is also responsible to set
data limits for the users
Integrating Nookal with MYOB $4,000.00 The application engineer and the database
administrators are responsible for integrating Nookal
with MYOB. They need to purchase and renew MYOB
license
Setting Up of Intra-net
Interface
$16,400.00 The Network Engineer and the Database
Administrator is responsible for setting up the
intranet interface. They must be paid a good
amount of money to manage the Slack Board
Rejuvenating Slack Message
Board
$2,480.00 The Network Engineer and the Database
Administrator are responsible for rejuvenating the
Slack Message Board
Setting Up of Calendar
Booking System for multiple
$7,200.00 Project Manager solely set up and manage the
Calendar Booking System
Meeting Rooms $800.00 Project Manager is responsible for arranging the
meeting rooms
Work Vehicles $800.00 The working vehicles are managed by the project
manager (Heagney 2016)
Consultation Rooms $1,600.00 The network engineer is responsible for managing the
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consultation rooms
Disintegrating Calendar
Booking System with that of Client
Booking System
$4,000.00 The project manager, the application engineer and the
program analyst manages and disintegrates the
calendar booking system with that of the client booking
system. In this way, both the booking system will work
independently
Clock-in/ Clock-out feature
with GPS Tracking (T-Sheets)
$6,720.00 Programmer, Programmer Analyst, Database
Administrator are responsible for adapting and
monitoring the clock-in and clock-out feature with
GPS Tracking. Therefore, they need to be paid a
handsome amount of money
Utilisation of T-Sheets $2,720.00 Programmer and Programmer Analyst are responsible
for utilising the T-Sheets (Verzuh 2015)
Integrating T-sheets with
MYOB
$4,000.00 Application Engineer and the Database Engineer are
responsible for integrating T-Sheets with MYOB
Setting Up DropBox $2,800.00 Lawyer and Project Manager must be paid for
setting up DropBox by the HIPAA compliance. The
database administrators and the application
engineer are all responsible for setting up and
manage the DropBox account
HIPAA Compliance $1,520.00 The lawyer and the database administrator are
responsible for setting up the DroPBOx account and
database according to HIPAA policies (Schwalbe
2015)
DropBox Clean Out $1,280.00 The database administrators are responsible for
cleaning out the DropBox account and database
Integrating Nookal with MYOB $4,000.00 The application engineer needs to integrate Nookal
with MYOB
One Rehabilitation Service Pty
Ltd Website Hosting
$8,000.00 Database administrators and Program Analyst
collectively set up the website
Email Hosting $2,560.00 Database Administrator again takes the
responsibility to manage the Outlook account
Outlook Email Hosting $1,280.00 The database administrator manages the outlook
email account. Moreover, the organisation needs to
pay for using access the Microsoft Cloud Database
Freeing up Storage Space for
Outlook email
$1,280.00 He is in charge of freeing up the storage space and
manage the space; the organisation needs to pay the
database administrator for managing the database
storage space (Kerzner 2018)
Project Closure $9,600.00 The client needs to purchase Windows installed
laptops. The laptops will be quite affordable. The
laptops also come up with maintenance feature.
Moreover, Outlook being a Microsoft product will
work better in windows. The Project Manager must
handover both the software and hardware
resources, a copy of compliance certificates within
the scheduled time. The project manager must
clear the payments and release the resources
Project Handover $5,600.00 The project manager along with the application
manager is responsible for delivering the project within
scheduled deadline. The project manager will have to
clear the payment before project handover
Clients' Agreements $1,600.00 One Rehabilitation Service Pty Ltd will have to confirm
the project and will have to pay all the dues (Leach
2014)
Preparing Documents $800.00 The project manager will prepare the documents after
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project handover
Releasing Resource $1,600.00 The project manager must release the resources
associated with the project completing the payment
after successful completion of the project
5. Roles and Responsibilities
This section should clearly identify how the scope of the project (not including the project plan
development) will be distributed amongst the team members. It should also identify the agreed
upon roles of the mentor (if applicable), facilitator/supervisor and client organisation staff.
Students must justify the rationale for project role allocation (i.e. why certain roles are being
performed by certain team members).
You may prefer to complete this section textually or in tabular format.
Communications Plan
Your communications plan should outline the frequency and methods of communication that you will
use as part of the project. This includes communication with your client, mentor (if applicable),
facilitator/supervisor and team members.
N.B. All relevant parties must agree on the communication method and frequency as part of this plan.
Project Stakeholders
The table below should outline all relevant stakeholders and describe their interest in the project.
These stakeholders may include management, end users, vendors, etc. The interest column should
reflect the stakeholders’ concerns or investment in the project.
Name Role Interest in the project
6. Deliverables and Critical Success Factors
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This section should clearly and concisely list the specific items that will be physically and/or
electronically delivered to the client at the end of the project. It should also outline the key critical
success factors of the project, from the client’s perspective, particularly in relation to the functionality
and quality of the deliverables. Critical success factors refer to factors that can be used to measure
the success of the project.
It is important that this section is clearly agreed upon and understood by all parties. It will be
central in determining the completeness and appropriateness of your final deliverables.
7. Implementation Plan
This section should specify the methodology (detailed steps) you will undertake in order to complete
this project. Each step should relate to a particular milestone. The steps, and associated milestones,
specified here should also appear in the project schedule and help the reader to understand how you
will achieve the project objectives.
8. Project Schedule
Please include a Gantt chart outlining the project’s planned stages and milestones throughout the
duration of the project. Your Gantt chart should commence on Monday of Week 1 and conclude by
Friday of Week 12.
9. References
Gido, J., Clements, J. and Clements, J., 2014. Successful project management. Nelson Education.
Harris, E., 2017. Strategic project risk appraisal and management. Routledge.
Heagney, J., 2016. Fundamentals of project management. AMACOM Div American Mgmt Assn.
Heldman, K., 2018. PMP: project management professional exam study guide. John Wiley & Sons.
Kaiser, M.G., El Arbi, F. and Ahlemann, F., 2015. Successful project portfolio management beyond
project selection techniques: Understanding the role of structural alignment. International Journal of
Project Management, 33(1), pp.126-139.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Kerzner, H., 2018. Project management best practices: Achieving global excellence. John Wiley &
Sons.
Leach, L.P., 2014. Critical chain project management. Artech House.
Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A.M.E. and Villanueva, P., 2014. Project risk
management methodology for small firms. International journal of project management, 32(2), pp.327-
340.
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Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and technology.
Taylor & Francis.
Pinto, J.K., 2015. Project management: achieving competitive advantage. Prentice Hall.
Portny, S.E., 2017. Project management for dummies. John Wiley & Sons.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Snyder, C.S., 2014. A guide to the project management body of knowledge: PMBOK (®)
guide. Project Management Institute: Newtown Square, PA, USA.
Turner, R., 2016. Gower handbook of project management. Routledge.
Verzuh, E., 2015. The fast forward MBA in project management. John Wiley & Sons.
Zwikael, O. and Smyrk, J., 2015. Project governance: Balancing control and trust in dealing with
risk. International Journal of Project Management, 33(4), pp.852-862.
APPROVAL
We approve the project as described above.
Name
Role (e.g.
student, client,
supervisor) Signature Date
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