Project Report: Online Farm Management System for Stud Farm

This project report outlines the development of an online farm management system for a stud farm. It encompasses various aspects of project management, including defining the measurable organizational value (MOV), establishing project scope, outlining resource plans, and setting project milestones. The report details assumptions, constraints, and a comprehensive scope management plan. It also presents a detailed resource plan, time estimations, and a project budget. Furthermore, the project addresses risk management, quality assurance, and project evaluation criteria. The report includes an annotated bibliography and a closure checklist, providing a complete overview of the project's planning, execution, and control. This report provides a valuable resource for students studying project management and related fields.

Student Name
ID Forming Online Farm
Management System
for Stud Farm

1. Part One
1.1 MOV - Measurable Organisational Value
Area of Impact Rank (1 to 5)
Operational 1st
Financial 2nd
Customer 3rd
Strategy 4th
Social 5th
1.2 MOV Statement
The MOV study is largely based on the development of an understanding of the factors that have
higher priority for the project and the deployment of the understanding for the development of the
successive alignment of the activities. The MOV statement would form the deployment of the
activities and it would also form the utilization of effective development.
 Better – The online farm management system is more effective for the development
of the operations for Stud Farm
 Faster – The system would help in making the activities of the Stud Farm faster and
more effective in managing the customers
 Cheaper – The overall cost of the farm would be decreased due to the development
of the online farm management system
 Do more – It would also serve as a mean for improved communication for the staff
of the stud farm.
1.3 Comparison Metric and Time Frame
Area of
Impact
Rank (1
to 5) Metric for comparison Time
Frame
Operational 1st
Time taken for completion of the activities like
customer information processing, horse booking
management
3
months
Financial 2nd Net profits gained by the stud farm for the financial
year
12
months
Customer 3rd Net increase in the average number of customers 3 months
Strategy 4th Performance evaluation for the operations 2 months
Social 5th Number of customers following the social page of the
stud farm. 3 months

2. Part Two
2.1 Scope
The scope of the project of Forming Online Farm Management System for Stud Farm is given below,
a) Developing project plan that would be helpful for the development of the farm management
system
b) Analysis of the project plan feasibility in terms of cost and budget for Stud farm
c) Making a list of required materials and human resources required for the system
development project
d) Procuring the resources on a term agreed by both the parties
e) Developing a sustainable design for the farm management system
f) Implementing the design for the development of the complete system
g) Aligning the required implementation plan for the system implementation
h) Forming the system testing and achieving expected test results
i) Developing training for the stud farm employees and staffs to ensure that they use the
system effectively
j) Completing the project in the estimated time and duration
2.2 Out of Scope
The activities like cost of transportation for the resource acquisition would be paid by the contractor
and the recruitment process are not included in the project scope.
2.3 Assumptions
Some assumptions of the project of Forming Online Farm Management System for Stud Farm are,
 Project can be completed in the estimated resource and duration
 Sufficient information would be available for the development of the project initiation
 Technology implementation can be aligned successfully for the operations
 Workers would work in harmony with each other
 No major risk factor would be left unattended
2.4 Constraints
Some constraints of the project of Forming Online Farm Management System for Stud Farm are,
 Limited Skills and Knowledge of system development is a constraint of the project
 Effective budget for the project was $ 110,000.00 and it is a constraint for the project
 Project was scheduled for being completed in 130 working days
2.5 Scope Management Plan
The scope management plan for the Forming Online Farm Management System for Stud Farm
project would comprise of some specific activities that would be helpful for the development of the
scope integration and development. The project scope can be managed by,
No Step Description

1 Identification The identification of the scope of the project is the first step of the
scope management plan that would be required.
2 Analysis The analysis of the identified scope would be done based on the
importance in the second step
3 Development The development of some actions for the integration and
retention of the project scope would be done in this phase
4 Deployment The scope integration activities developed would be deployed for
the retention of the improved plan
5 Monitor and Control The plan developed would be monitored and controlled in this
step
2.6 Resource Plan (from MS-Project)
 People

ID Resource Name Work
1 Budgeter 48 hrs
Material Resources are accumulated 48 hrs
2 Contractor 48 hrs
Material Resources are accumulated 48 hrs
3 Database Admin 104 hrs
Database is developed 80 hrs
Migration of database 24 hrs
4 Database Vendor 104 hrs
Database is developed 80 hrs
Migration of database 24 hrs
5 Designer 88 hrs
Design Platform is selected 8 hrs
Design is outlined 24 hrs
Design is completed 56 hrs
6 HR Manager 40 hrs
Human Resources are accumulated 32 hrs
Project kick off meeting is held 8 hrs
7 IT Engineer 112 hrs
Black box testing 32 hrs
White Box Testing 32 hrs
Deployment plan is made 48 hrs
8 Planner 80 hrs
Activity list is made 16 hrs
Schedule is made 24 hrs
Complete Plan is formed 40 hrs
9 Project Manager 96 hrs
Plan is reviewed 16 hrs
Review of Design using Simulation 16 hrs
Operations are integrated 64 hrs
10 Risk Analyst 56 hrs
Risk is analyzed 24 hrs
Change management is made 32 hrs
11 System Analyst 176 hrs
Analysis of Management System Requirements 24 hrs
System Functions are programmed 96 hrs
System is Integrated 56 hrs
12 System Developer 184 hrs
Testing of UI features 32 hrs
System Functions are programmed 96 hrs
System is Integrated 56 hrs
13 Trainees 104 hrs
Training is given 80 hrs
Evaluation test is done 24 hrs
14 Trainer 144 hrs
Training Manuals are made 24 hrs
Training Programs are made 16 hrs
Training is given 80 hrs
Evaluation test is done 24 hrs
15 UI Designer 64 hrs
UI is developed 64 hrs
Details
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
W S T M F T
Apr 8, '18 Jul 1, '18 Sep 23, '18
48h
48h
48h
48h
104h
80h
24h
104h
80h
24h
88h
8h
24h
56h
40h
32h
8h
112h
32h
32h
48h
80h
16h
24h
40h
32h 64h
16h
16h
64h
8h 48h
8h 16h
32h
24h 40h 112h
24h
40h 56h
56h
72h 112h
32h
40h 56h
56h
64h 40h
64h 16h
24h
104h 40h
24h
16h
64h 16h
24h
24h 40h
24h 40h
 Technology
Hardwar
e
LAN Cables, Computer System, Testing Equipments, RAM, Routers,
Software Designing platform, OS, Programming platform
Network Local net, Internet
 Facilities
The system development can be done offsite with the help of system and equipments. However, the
implementation and testing would be done onsite of the Stud Farm
 Other
Travel Requirements NA
Training Requirements Training manuals and program

3. Part Three
3.1 Project Milestones
WBS Task Name Duration Start Finish
1.5 Completion of phase 1 0 days Fri 5/18/18 Fri 5/18/18
2.5 Plan is approved 0 days Tue 6/5/18 Tue 6/5/18
3.5 Design Approval 0 days Fri 6/22/18 Fri 6/22/18
4.9 System is developed 0 days Tue 9/4/18 Tue 9/4/18
5.5 Deployment is completed 0 days Wed 10/3/18 Wed 10/3/18
6.5 Project is Closed 0 days Mon 10/29/18 Mon 10/29/18

3.2 Project Activities
ID Task
Mode
WBS Task Name Duration
0 0 Forming Online Farm
Management System for Stud
Farm
130 days
1 1 Phase 1 14 days
2 1.1 Analysis of Management
System Requirements
3 days
3 1.2 Material Resources are accumulated6 days
4 1.3 Human Resources are accumulated4 days
5 1.4 Project kick off meeting is held1 day
6 1.5 Completion of phase 1 0 days
7 2 Phase 2 12 days
8 2.1 Activity list is made 2 days
9 2.2 Schedule is made 3 days
10 2.3 Complete Plan is formed 5 days
11 2.4 Plan is reviewed 2 days
12 2.5 Plan is approved 0 days
13 3 Phase 3 13 days
14 3.1 Design Platform is selected 1 day
15 3.2 Design is outlined 3 days
16 3.3 Design is completed 7 days
17 3.4 Review of Design using Simulation2 days
18 3.5 Design Approval 0 days
19 4 Phase 4 52 days
20 4.1 UI is developed 8 days
21 4.2 Testing of UI features 4 days
22 4.3 Database is developed 10 days
23 4.4 Migration of database 3 days
24 4.5 System Functions are programmed12 days
25 4.6 Black box testing 4 days
26 4.7 System is Integrated 7 days
27 4.8 White Box Testing 4 days
28 4.9 System is developed 0 days
29 5 Phase 4 21 days
30 5.1 Deployment plan is made 6 days
31 5.2 Risk is analyzed 3 days
32 5.3 Change management is made4 days
33 5.4 Operations are integrated 8 days
34 5.5 Deployment is completed 0 days
35 6 Phase 5 18 days
36 6.1 Training Manuals are made 3 days
37 6.2 Training Programs are made 2 days
38 6.3 Training is given 10 days
39 6.4 Evaluation test is done 3 days
40 6.5 Project is Closed 0 days
System Analyst
Database[1],Platform[1],System[1],Con
HR Manager
HR Manager
5/18
Documents[1],Planner
Planner
Planner
Project Manager
6/5
Design Tools[1],Designer
Designer
W S T
Feb 11, '18 Apr 22, '18

3.3 Project Resources
Resource Name Type Initials Max.
Units Std. Rate
Budgeter Work B 100% $30.00/hr
Contractor Work C 100% $60.00/hr
Database Admin Work DA 100% $105.00/hr
Database Vendor Work DV 100% $55.00/hr
Designer Work D 100% $50.00/hr
HR Manager Work HR 100% $90.00/hr
IT Engineer Work IT 100% $135.00/hr
Planner Work P 100% $40.00/hr
Project Manager Work PM 100% $140.00/hr
Risk Analyst Work RA 100% $85.00/hr
System Analyst Work SA 100% $30.00/hr
System Developer Work SD 100% $120.00/hr
Trainees Work T 100% $0.00/hr
Trainer Work Tr 100% $50.00/hr
UI Designer Work UID 100% $30.00/hr
Database Material Da $1,500.00
Design Tools Material DT $1,000.00
Documents Material Do $40.00
Platform Material Pt $750.00
Programming Tools Material PT $800.00
System Material S $2,000.00
Testing Tools Material TT $500.00

UI development
tools Material UI $1,250.00
3.4 Time Estimation
ID Task
Mode
WBS Task Name Duration Start Finish
0 0 Forming Online Farm
Management System for Stud
Farm
130 days Tue 5/1/18 Mon
10/29/18
1 1 Phase 1 14 days Tue 5/1/18 Fri 5/18/18
2 1.1 Analysis of Management
System Requirements
3 days Tue 5/1/18 Thu 5/3/18
3 1.2 Material Resources are accumulated6 days Fri 5/4/18 Fri 5/11/18
4 1.3 Human Resources are accumulated4 days Mon 5/14/18 Thu 5/17/18
5 1.4 Project kick off meeting is held1 day Fri 5/18/18 Fri 5/18/18
6 1.5 Completion of phase 1 0 days Fri 5/18/18 Fri 5/18/18
7 2 Phase 2 12 days Mon 5/21/18 Tue 6/5/18
8 2.1 Activity list is made 2 days Mon 5/21/18 Tue 5/22/18
9 2.2 Schedule is made 3 days Wed 5/23/18 Fri 5/25/18
10 2.3 Complete Plan is formed 5 days Mon 5/28/18 Fri 6/1/18
11 2.4 Plan is reviewed 2 days Mon 6/4/18 Tue 6/5/18
12 2.5 Plan is approved 0 days Tue 6/5/18 Tue 6/5/18
13 3 Phase 3 13 days Wed 6/6/18 Fri 6/22/18
14 3.1 Design Platform is selected 1 day Wed 6/6/18 Wed 6/6/18
15 3.2 Design is outlined 3 days Thu 6/7/18 Mon 6/11/18
16 3.3 Design is completed 7 days Tue 6/12/18 Wed 6/20/18
17 3.4 Review of Design using Simulation2 days Thu 6/21/18 Fri 6/22/18
18 3.5 Design Approval 0 days Fri 6/22/18 Fri 6/22/18
19 4 Phase 4 52 days Mon 6/25/18 Tue 9/4/18
20 4.1 UI is developed 8 days Mon 6/25/18 Wed 7/4/18
21 4.2 Testing of UI features 4 days Thu 7/5/18 Tue 7/10/18
22 4.3 Database is developed 10 days Wed 7/11/18 Tue 7/24/18
23 4.4 Migration of database 3 days Wed 7/25/18 Fri 7/27/18
24 4.5 System Functions are programmed12 days Mon 7/30/18 Tue 8/14/18
25 4.6 Black box testing 4 days Wed 8/15/18 Mon 8/20/18
26 4.7 System is Integrated 7 days Tue 8/21/18 Wed 8/29/18
27 4.8 White Box Testing 4 days Thu 8/30/18 Tue 9/4/18
28 4.9 System is developed 0 days Tue 9/4/18 Tue 9/4/18
29 5 Phase 4 21 days Wed 9/5/18 Wed 10/3/18
30 5.1 Deployment plan is made 6 days Wed 9/5/18 Wed 9/12/18
31 5.2 Risk is analyzed 3 days Thu 9/13/18 Mon 9/17/18
32 5.3 Change management is made4 days Tue 9/18/18 Fri 9/21/18
33 5.4 Operations are integrated 8 days Mon 9/24/18 Wed 10/3/18
34 5.5 Deployment is completed 0 days Wed 10/3/18 Wed 10/3/18
35 6 Phase 5 18 days Thu 10/4/18 Mon 10/29/18
36 6.1 Training Manuals are made 3 days Thu 10/4/18 Mon 10/8/18
37 6.2 Training Programs are made 2 days Tue 10/9/18 Wed 10/10/18
38 6.3 Training is given 10 days Thu 10/11/18 Wed 10/24/18
39 6.4 Evaluation test is done 3 days Thu 10/25/18 Mon 10/29/18
40 6.5 Project is Closed 0 days Mon 10/29/18 Mon 10/29/18
System Analyst
Database[1],Platform[1],System[1],Contractor,Budgeter
HR Manager
HR Manager
5/18
Documents[1],Planner
Planner
Planner
Project Manager
6/5
Design Tools[1],Designer
Designer
Designer
Project Manager
6/22
UI Designer,UI development tools[1]
System Developer,Testing Tools[1]
Database Admin,Database Vendor
Database Admin,Database Vendor
System Analyst,System Developer
IT Engineer,Testing Tools[1]
System Analyst,System Developer
IT Engineer,Testing Tools[1]
9/4
IT Engineer
Risk Analyst
Risk Analyst
Project Manager
10/3
Trainer
Trainer
Trainees,Trainer
Trainer,Trainees
10/29
W S T M F T S W S T
Feb 11, '18 Apr 22, '18 Jul 1, '18 Sep 9, '18 Nov 18, '18 Jan 27, '19
3.5 Project Budget
Resource Name Work Standard Rate Cost
Budgeter 48 hrs $30.00/hr $1,440.00
Contractor 48 hrs $60.00/hr $2,880.00
Database Admin 104 hrs $105.00/hr $10,920.00
Database Vendor 104 hrs $55.00/hr $5,720.00

Designer 88 hrs $50.00/hr $4,400.00
HR Manager 40 hrs $90.00/hr $3,600.00
IT Engineer 112 hrs $135.00/hr $15,120.00
Planner 80 hrs $40.00/hr $3,200.00
Project Manager 96 hrs $140.00/hr $13,440.00
Risk Analyst 56 hrs $85.00/hr $4,760.00
System Analyst 176 hrs $30.00/hr $5,280.00
System Developer 184 hrs $120.00/hr $22,080.00
Trainees 104 hrs $0.00/hr $0.00
Trainer 144 hrs $50.00/hr $7,200.00
UI Designer 64 hrs $30.00/hr $1,920.00
Database 1 $1,500.00 $1,500.00
Design Tools 1 $1,000.00 $1,000.00
Documents 1 $40.00 $40.00
Platform 1 $750.00 $750.00
System 1 $2,000.00 $2,000.00
Testing Tools 3 $500.00 $1,500.00
UI development
tools 1 $1,250.00 $1,250.00
Total Budget $110,000.00

3.6 Time Phase Budget
May 2018 June 2018 July 2018 August 2018 September 2018 October 2018
$0.00
$5,000.00
$10,000.00
$15,000.00
$20,000.00
$25,000.00
$30,000.00
$15,810.00
$12,181.25
$24,568.75
$27,630.00
$19,250.00
$10,560.00
Cost
Cost
4. Part Four: (15 Marks)
4.1 Assumptions
Some assumptions of the project of Forming Online Farm Management System for Stud Farm are,
 Project can be completed in the estimated resource and duration
 Sufficient information would be available for the development of the project initiation
 Technology implementation can be aligned successfully for the operations
 Workers would work in harmony with each other
 No major risk factor would be left unattended
4.2 Project Risk and Management Strategy
Ris
k ID
Description Probabilit
y
Impact Rate Assigned
To
Response
Strategy
Threat or
Opportunity
Upto 99% 5 – for
high
3 – for
mediu
m
1-for
low
1-
Probabilit
y * Impact
Should be
a role not
a name
Mitigate or
Accept or
Transfer or
Prevent
Describe it as
well

RF-
01
Lack of
resources:
The lack of
resources
occur when
the required
amount of
materials
and
equipments
would be
absent
80% 3 240 Budgeter Can be
Prevented by
using
Resource
Management
Plan
Threat
RF-
02
System
Incompatible
: The system
developed
would be
incompatible
for being
used at Stud
Farm
70% 5 350 System
Develope
r
Can be
Mitigated by
implementin
g various
testing
methods like
prototyping
Threat
RF-
03
Errors in
design: It is
very
important
for the
implication
of the
effective
design and
the error in
design would
result in
forming
major issues
73% 3 219 Designer Can be
prevented by
using
Simulation
process
Threat
RF-
04
Delay: The
delay in
activities has
resulted in
forming the
issues in
utilization of
the major
operations
97% 1 93 Planner Can be
Accepted for
achievement
of good
quality
Opportunit
y
RF-
05
Human
Errors: The
mistakes
made by the
humans is a
major factor
42% 5 210 HR
Manager
Can be
prevented by
deploying
effective
Threat