Student Project: Online Stud Farm Management System Development

This project report details the development of an online stud farm management system. The project encompasses various aspects, including measurable organizational value, project value assessment, and a comparison of metrics with a defined timeframe. It defines the project's scope, outlining key components such as design, database development, and testing, while also specifying items out of scope. The project includes detailed resource plans, covering personnel, technology, and facilities. It further provides a comprehensive project plan with milestones, activities, resource allocation, time estimation, and budget analysis, including time-phased budgeting. Risk management strategies are identified, addressing potential threats like resource shortages and design issues. The project also covers quality management, verification, and validation activities. An annotated bibliography and a closure checklist are also included, alongside an evaluation of the project's feasibility and success metrics.

Student Name
ID Developing Online Stud
Farm Management
System

1. Part One
1. 1 MOV - Measurable Organisational Value
Area of Impact Rank (1 to 5)
Customer 1
Operational 2
Financial 3
Social 4
Strategy 5
1.2 Project value
The delivered value by the online stud farm management project are reflected below:
Better: The delivered services of the organization are quite better as the clients have the
opportunity of booking breeding services online.
Faster: The customers generally gets faster services from the organization due to the
development of the online management system.
Cheaper: The cost that is required for maintaining the operation is quite less is comparison
to the cost that is needed for handling manual operations within the organization.
Do more: The organization wants to target more number of customers online in order to
expand the business that deals with breeding services.
1.3 Comparison Metric and Time Frame
Area of Impact Rank (1 to 5) Metric Time Frame
Customer 1 Due to the facilities provided
by the new system, the
customers get attracted and as
a result, the number of
customers increases by 10%.
2 months
Operational 2 The organizational efficiency of
the organization increases due
to the development of online
stud system.
3 months
Financial 3 The organization revenue
enhances by 17% due to the
profit.
4 months
Social 4 Platform of social media is
utilized for promoting the
benefits that
1 month
Strategy 5 Effective strategies are utilized
in order to properly deal with
3 months

the customers.
2. Part Two:
2.1 Scope (minimal 10 items)
The scope of the project are as follows:
 Selection of proper design platform
 Outlining design
 Completion of design development
 Reviewing design
 User interface development
 Simulation Testing
 Developing database
 Alpha Testing
 Migration of Data
 Function Listing
 Programming the functionalities
 Black Box Testing
 Complete System Development
 Adding financial, breeding and mobile services
2.2 Out of Scope
The out scope of the project are as follows:
 No facility of training is incorporated within the project
 Selection as well as recruitment of project team members within the project
2.3 Assumptions
The project assumptions are as follows:
 The resources will be needed for developing the project can be easily available
 The budget $66,548 will be needed for the project
 The timeframe of 120 days will be required for completing the project development
successfully.
2.4 Constraints
The project constraints are as follows:
 The resources needed for developing the project must be easily available
 The budget $66,548 must not exceed for finishing the project
 The project development phase must be finished successfully within 120 days.

2.5 Scope Management Plan
The scope management refers to the set of processes that helps in ensuring that the scope
of the project is defined properly. The techniques of scope management generally helps in enabling
both the supervisors as well as project managers for allocating proper amount of work that is
generally necessary for finishing the work of the project. The steps that are mainly undertaken for
managing the scope are as follows:
 Proper determination of project scope related items
 Analyzing various types of different factors that generally creates impacts on project scope
 Development of proper scope integration related plan in order to retain the quality of the
scope
 Deploying the entire scope plan in order to improve the operations of the organization
2.6 Resource Plan
 People
Resource Name Std. Rate
System Analyst $40.00/hr.
Budget planner $40.00/hr.
HR Manager $50.00/hr.
Planner $50.00/hr.
Designer $60.00/hr.
Project Manager $60.00/hr.
System Developer $45.00/hr.
UI Designer $50.00/hr.
Database Admin $50.00/hr.
Database Vendor $35.00/hr.
IT Engineer $50.00/hr.
Risk Analyst $40.00/hr.
Contractor $35.00/hr.
Trainer $37.00/hr.
Trainees $0.00/hr.
 Technology
Hardware RAM, computer, router, LAN cables
Software Programming platform, designing platform
Network Intranet, Internet,
 Facilities
Proper connectivity of intranet and extranet within the infrastructure is present that
generally helps in favouring the development of information system successfully.

 Other
Travel Requirements Extra allowance is provided to the
project members.
Training Requirements Training programs are arranged for the
project employees.
3. Part Three:
3.1 Project Milestones
Milestone Completion date
Milestone 1: Completion of kick off phase Tue 16-01-18
Milestone 2: Completion of planning phase Thu 01-02-18
Milestone 3: Completion of designing phase Thu 22-02-18
Milestone 4: Completion of system development phase Mon 23-04-18
Milestone 5:Approval of system deployment Tue 15-05-18
Milestone 6: Completion of project closure phase Tue 15-05-18

3.2 Project Activities
Figure 1: Project activities
(Source: Created by Author)

3.3 Project Resources
Figure 2: Project resources
(Source: Created by Author)

3.4 Time Estimation
Figure 3: Time estimation
(Source: Created by Author)

3.5 Project Budget
Figure 4: Project budget
(Source: Created by Author)

3.6 Time Phase Budget
January
2018
February
2018
March 2018 April 2018 May 2018 June 2018
$0.00
$5,000.00
$10,000.00
$15,000.00
$20,000.00
$17,640.0
0 $13,280.0
0
$13,220.0
0 $10,320.0
0 $8,832.00
$3,256.00
Cost
Cost
Figure 5: Time phase budget
(Source: Created by Author)
4. Part Four:
4.1 Assumptions
The assumptions are as follows:
 The resources will be needed for developing the project can be easily available
 The budget $66,548 will be needed for the project
 The timeframe of 120 days will be required for completing the project development
successfully.
4.2 Project Risk and Management Strategy
Risk
ID
Description Probability Impact Rate Assigned
To
Response
Strategy
Threat or
Opportunity
RF-
001
Resource
shortage: It is
difficult to
manage project
if there is
shortage of
resources
70% 3 210 Hr.
manager
The risk can be
successfully
prevented with
the
implementatio
n of resource
management
plan.
Threat
RF-
002
Errors within
the system: If
after
80% 5 400 Technica
l
The risk can be
properly
mitigated by
Threat

implementatio
n phase testing
is not done
then number of
errors can
occur within
the system.
engineer undertaking
proper testing
methods.
RF-
003
Design related
issues: If the
design that is
created is full
of flaws then it
will be difficult
to develop the
system.
70% 5 350 Designer The risk can be
effectively
prevented due
to the
recruitment of
experienced
and skilled
designers
Threat
RF-
004
Delay in
completing
project: If the
time of the
project is not
managed then
it will be
difficult to
finish the
project on
time.
75 4 300 Project
manager
The risk can be
mitigated by
following
project plan so
that entire
project can be
successfully
developed.
Threat
RF-
005
Extension of
project time: If
the project
managers
wants to
extend the
project time
then it can
80 4 360 Project
planner
The risk can be
accepted as the
extension in
timeframe can
be utilized for
adding number
functionalities
within the
Opportunit
y

raises the
financial
budget of the
project.
system.
5. Part Five:
5.1 Statement on Project Quality
The quality of the project can be properly managed by utilizing steps that are mainly listed
below:
 Testing the quality of the hardware and software that is mainly used for developing the
management system
 Arrangement of meeting on a regular basis for reflecting on the quality of the project
 Testing the system after it is successfully developed.
5.2 Set of Verification Activities
Verification Activity When?
Analyzing budget It is done in the initiation phase.
Testing outcomes of different processes. This is performed within the planning phase.
External Analysis It is performed when the contract
procurement are analyzed.
5.3 Set of validation activities
6. Part Six:
6.1 Annotated Bibliography
Please see in Appendix
6.2 Closure Checklist
Closure checklist Checklist options
Has testing been completed? Yes
Have documents been reviewed and
approved?
Yes
Requirements Traceability Matrix been
checked?
No
All risks and issues closed Yes
Handover completed? Yes
Validation Activity When?
Validating test results After the testing phase, get finished.
Design Simulation After the design of the project is completed
NPV analysis After the cost of the project is estimated.