Project Report: Online Stud Farm Management System Development

This project report details the development of an online stud farm management system. It encompasses various phases, including initiation, planning, design, project execution, and system deployment. The report outlines the project's measurable organizational value (MOV), scope, assumptions, constraints, and resource plan. It presents project milestones, activities, and a detailed budget breakdown. Risk management strategies and quality management steps are also discussed. The report includes an annotated bibliography and closure checklist. The project aims to enhance customer experience, improve operational efficiency, and increase revenue through an online platform. The project is estimated to be completed in 123 days and the budget is estimated at $36,240. The report covers aspects like financial management, social connectivity and business operation strategy and is developed to streamline the process of stud farm management.

Student Name
ID Developing Online Stud
Farm Management
System

1. Part One
1. 1 MOV - Measurable Organisational Value
Ranking Area of Impact
1 Customer experience
2 Operational activities
3 Financial management
4 Social connectivity
5 Business operation Strategy
1.2 Project value
Following are the chosen project values considering project delivery:
Better: the customers and the clients will be able to avail the services through accessing the developed
system online and hence, enhancing the customer experience. The proposed system will be capable of
delivering better services.
Faster: the faster services can be provided to the customers through hosting the whole system online
in manner to allow the consumers to accomplish the objectives for ordering and receiving the promised
services.
1.3 Comparison Metric and Time Frame
Area of Impact Rank Metric Time Frame
Customer experience 1 Customer experience can be
enhanced through providing faster
and better services
3 months
Operational activities 2 The accuracy and efficiency of the
operational activities will be
enhanced by 15%
2 months
Financial management 3 The overall revenue will be
increased by 10%
3 months
Social connectivity 4 Social media application will result
in broad numbers of customers to
be targeted
2 month
Business operation
Strategy
5 Business process will be much
smoother than earlier
2 months
2. Part Two:
2.1 Scope
Following are the in-scope activities of the project:

 Enhance the production
 Increase the accuracy
 Introducing sophisticated database management system
 Developing a less complicated design
 Easy and effective user interface
 Smooth processing of the operational activities
 Enhancing customer experience
 Data migration over cloud
 Eliminating redundancy and human error
 Simulation testing
 Completing the project within projected constraints
 Proposing strategies for successful project
2.2 Out of Scope
 Standard of the developed system has not been considered
 Technical aspects such as compatibility within different devices, coding, programming, hosting and
others
2.3 Assumptions
 The draft of the project will be approved during the kick off phase of the project
 The budget will not increase more than $ 40,000
 The project will be delivered as per the prepared planning
2.4 Constraints
 The production and output will be enhanced considering high standard of the project delivery
 The estimated budget for the project delivery is $ 36,240
 The overall schedule of the project is 130 days
2.5 Scope Management Plan
 Identify proper resources for the identification of in-scope
 Market analysis for identifying the technologies and resources being utilized by the competitors
 Integration of the scope with the activities
 Regular quality check to manage the project scope
2.6 Resource Plan
 Human Resources
Resource Name Std. Rate
System Analyst $30.00/hr
Budget planner $35.00/hr
HR Manager $35.00/hr
Planner $45.00/hr
Designer $35.00/hr
Project Manager $45.00/hr
System Developer $40.00/hr
UI Designer $30.00/hr
Database Admin $45.00/hr

Database Vendor $35.00/hr
IT Engineer $15.00/hr
Risk Analyst $20.00/hr
Contractor $25.00/hr
Trainer $2.00/hr
Trainees $15.00/hr
 Technology
Hardware Storage, RAM, computer systems, routers, cables, electrical
components
Software My – SQL, software testing platform, developing platform
Network Intranet, Internet,
 Facilities
Wireless connectivity and high speed internet for the development of the system, and resource
availability.
 Other
Training Requirements For the employees
Travel Requirements Incentives for the employees
3. Part Three:
3.1 Project Milestones
Task Name Duration
Online Stud Farm Management System development 123 days
Initiation Phase 11 days
Initiation phase completed 0 days
Planning phase 15 days
Planning phase completed 0 days
Design phase 17 days
Designing phase completed 0 days
Project execution phase 39 days
Development phase completed 0 days
System Deployment 41 days
System deployment Approval 0 days
Project Closure Completed 0 days
3.2 Project Activities
Online Stud Farm Management System development

1 Initiation Phase
1.1 Requirement Identification
1.2 Accumulating material resources
1.3 Communication with stakeholders
1.4 proposing draft for approval
M1 Initiation phase completed
2 Planning phase
2.1 Resource Identification
2.2 Schedule estimation
2.3 Project Planning Development
2.4 Forwarding document for approval
Milestone Planning phase completed
3 Design phase
3.1 Identification of platform
3.2 Web design
3.3 Implementing additional features
3.4 Designing interface of the system
3.5 Design Review
Milestone Designing phase completed
4 Project execution phase
4.1 Development of User interface
4.2 Developing database
4.3 Simulation Testing
4.4 Migration of Data
4.5 Alpha Testing
4.6 Programming the functionalities
4.7 Black Box Testing

4.8 Function Listing
4.9 Complete System Development
4.10 Adding financial, breeding and mobile services
Milestone Development phase completed
5 System Deployment
5.1 Analysing risks
5.2 Deployment Plan
5.3 Integrating system with operation
5.4 Managing changes'
Milestone System deployment Approval
5.6 Training
5.6.1 Training Manuals
5.6.2 Training Program
5.6.3 Evaluation Test
5.6.4 Training Execution
Milestone Project Closure Completed
3.3 Project Resources
Resource Name Type Std. Rate
System Analyst Work $30.00/hr
Budget planner Work $35.00/hr
HR Manager Work $35.00/hr
Planner Work $45.00/hr
Designer Work $35.00/hr
Project Manager Work $45.00/hr
System Developer Work $40.00/hr
UI Designer Work $30.00/hr
Database Admin Work $45.00/hr
Database Vendor Work $35.00/hr
IT Engineer Work $15.00/hr
Risk Analyst Work $20.00/hr

Contractor Work $25.00/hr
Trainer Work $2.00/hr
Trainees Work $15.00/hr
Database Material $4,000.00
System Material $4,000.00
Platform Material $4,000.00
Design Tools Material $4,000.00
UI development tools Material $3,000.00
Testing Tools Material $3,000.00
Programming Tools Material $2,000.00
Documents Material $600.00
Figure 2: Project resources
(Source: Created by Author)
3.4 Time Estimation
Expected time for the project completion is 123 days as seven days less than the scope for the
management of the changes during the project execution. Following MS project screenshot describes all
the activities:

Figure 3: Time estimation
(Source: Created by Author)

3.5 Project Budget
Figure 4: Project budget
(Source: Created by Author)

3.6 Time Phase Budget
May 2018 June 2018 July 2018 August 2018 September
2018 October 2018 November
2018
$0.00
$2,000.00
$4,000.00
$6,000.00
$8,000.00
$10,000.00
$12,000.00
$14,000.00 $12,920.00
$4,920.00 $4,040.00
$6,240.00
$4,160.00 $3,480.00
$480.00
Cost
Cost
Figure 5: Time phase budget
(Source: Created by Author)
Name Remaining Cost Actual
Cost
Cost ACWP BCWP BCWS
Initiation
Phase
$12,920
.00
$0.
00
$12,9
20.00
$0
.0
0
$0
.0
0
$0
.0
0
Planning
phase
$4,920.
00
$0.
00
$4,92
0.00
$0
.0
0
$0
.0
0
$0
.0
0
Design phase $960.00 $0.
00
$960.
00
$0
.0
0
$0
.0
0
$0
.0
0
Project
execution
phase
$13,480
.00
$0.
00
$13,4
80.00
$0
.0
0
$0
.0
0
$0
.0
0
System
Deployment
$3,960.
00
$0.
00
$3,96
0.00
$0
.0
0
$0
.0
0
$0
.0
0
Project
Closure
Completed
$0.00 $0.
00
$0.00 $0
.0
0
$0
.0
0
$0
.0
0

4. Part Four:
4.1 Assumptions
The assumptions are as follows:
 Human resources will be available throughout the project life cycle
 The budget of the project will not exceed $ 50,000
 Project can be completed within or before 130 days
4.2 Project Risk and Management Strategy
Risk
ID
Description Probability Impact Rate Assigned To Response Strategy Threat or
Opportunity
R 01 Bugs and
glitches in
the system
40% 5 350 Software
engineer
Proper audit and
monitor during the
development phase
Threat
R 02 Resource
risk
30% 4 300 Resource
manager
Analysing the
resource
requirement and
responsibility
allocation in an
efficient and
effective manner
Threat
R 03 Issues in
Design
40% 3 200 Web Designer Proper planning and
development after
proper mock-up
preparation
Threat
R 04 Schedule
escalation
60 % 5 400 Project planner Proper planning
considering all
aspects of the
project
Opportunity
R 05 Budget
escalation
60% 4 200 Project
manager
Proper planning and
resource
management
Threat

5. Part Five:
5.1 Statement on Project Quality
Following steps are required for the management of the quality
 Pre-evaluation of all the materials and resources before implementing in the project development
 Weekly meeting and brainstorming activities
 Quality checking
5.2 Set of Verification Activities
Verification Activity When?
Quality of the resources Before executing any activity or milestone
Testing the development system for real application After the development of the system
Survey After successful delivery of the project lifecycle
5.3 Set of validation activities
6.
Part Six:
6.1 Annotated Bibliography
Please see in Appendix
6.2 Closure Checklist
Closure checklist Checklist options
Testing completed done
Documents have been reviewed done
Risks have been managed Not done
Project is change acceptable done
Training to the employees done
Project hand over Not done
6.3 Project Evaluation
Evaluation Criteria Option
Project plan feasibility Yes  No 
Feasibility of design that is created for the system Yes  No 
Testing the results Yes  No 
Feasibility of the organizational operation Yes  No 
Validation Activity When?
Simulation During execution phase
Testing After the development of the system
ROI and NPV After executing the estimation of the budget

Bibliography
Boud, D., Cohen, R., & Sampson, J. (Eds.). (2014). Peer learning in higher education: Learning from and with
each other. Routledge.
Cagliano, A. C., Grimaldi, S., & Rafele, C. (2015). Choosing project risk management techniques. A theoretical
framework. Journal of Risk Research, 18(2), 232-248.
Coombs, C.R., 2015. When planned IS/IT project benefits are not realized: a study of inhibitors and facilitators
to benefits realization. International Journal of Project Management, 33(2), pp.363-379.
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management
Institute.
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach. Routledge.
Heagney, J., 2016. Fundamentals of project management. AMACOM Div American Mgmt Assn.
Heldman, K., 2018. PMP: project management professional exam study guide. John Wiley & Sons.
Hornstein, H.A., 2015. The integration of project management and organizational change management is now a
necessity. International Journal of Project Management, 33(2), pp.291-298.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Martinelli, R.J. and Milosevic, D.Z., 2016. Project management toolbox: tools and techniques for the practicing
project manager. John Wiley & Sons.
Riol, H., & Thuillier, D. (2015). Project management for academic research projects: balancing structure and
flexibility. International Journal of Project Organisation and Management, 7(3), 251-269.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Svejvig, P. and Andersen, P., 2015. Rethinking project management: A structured literature review with a
critical look at the brave new world. International Journal of Project Management, 33(2), pp.278-290.
Terlizzi, M.A., de Souza Meirelles, F. and de Moraes, H.R.O.C., 2016. Barriers to the use of an IT project
management methodology in a large financial institution. International Journal of Project Management,
34(3), pp.467-479.

Appendix 1: Annotated Bibliography
Article 1: Coombs, C. R. (2015). When planned IS/IT project benefits are not realized: a study of inhibitors and
facilitators to benefits realization. International Journal of Project Management, 33(2), 363-379.
Coombs (2015) explained that the Information technology or information security project needs proper
project evaluation processes in manner to assure that the objectives of the project has been accomplished in
an efficient and effective manner. It has been provided the same priority as that of the other phases involved in
the project. The project lifecycle has been stated as incomplete by the writer in the contrast of the IS / IT
projects. The argument made by the writer in this context that “the present IS/IT evaluation related
methodologies generally adopts proper quantitative focus on the benefits and cost for considering various
types of organizational related dimensions”.
Article: Riol, H., & Thuillier, D. (2015). Project management for academic research projects: balancing structure
and flexibility. International Journal of Project Organisation and Management, 7(3), 251-269.
Riol and Thuillier (2015) shows their interest in the same research and proposed the qualitative
findings about the identification of the efficiency and effectiveness could be the execution of the evaluation
phase throughout the project lifecycle. They explained that it is highly sensitive factor for the project to execute
the evaluation program in manner to manage the highest standard of the quality of the output for which the
whole project had been driven. They explained the beneficial aspects of the project evaluation of the project
and emphasizes on the sensitiveness of this program for the delivery of the project output.
Article: Cagliano, A. C., Grimaldi, S., & Rafele, C. (2015). Choosing project risk management techniques. A
theoretical framework. Journal of Risk Research, 18(2), 232-248.
Caglino, Grimaldi and Rafele (2015) implemented the evaluation program within the risk management
plan of the project emphasizing execution of the project objectives and deliverables in an efficient and effective
manner. They claimed that the project driven without any evaluation program always lag in certain factors
those alternatively reflects in the overall delivery of the project. they explained the necessity of the evaluation
program as same as that of the planning and closing phase and highlighted the activities, procedures, and
phases those should be considered while delivering a project evaluation program.
Screenshots

1.
2.