Project Report: Development of Online Management System for Stud Farm

This project report details the development of an online management system for a stud farm. The project encompasses various phases, including defining the measurable organizational value (MOV), project scope, assumptions, constraints, and resource planning. It outlines the project's scope management plan, including identification of project milestones, activities, resource allocation, time estimation, and budget. The report also addresses project risks and management strategies, as well as quality assurance measures. The project includes an annotated bibliography, closure checklist, and project evaluation. The system aims to improve operational efficiency, customer service, and financial gains for the stud farm. The report follows a structured approach, covering all aspects of project management from initiation to closure.

Student Name
ID Development of Online
management system
for Stud Farm

1. Part One:
1.1 MOV - Measurable Organisational Value
Area of Impact Rank (1 to 5)
Operational 1
Customer 2
Financial 3
Strategy 4
Social 5
1.2 Value of the project
The project values are as follows:
Better: The organization “Stud Farm” provides better breeding services to the clients who
are related with the organization.
Cheaper: The organization saves 20% of its budget as the new system manages the
operations of the organization.
Faster: The response rate between the clients and the stud farm increases due to the online
facility that is delivered to the customers..
1.3 Appropriate metric
Rank Impact Metrics Timeframe
1 Operational The efficiency of
organization
operation gets
improved due to the
development of new
system within the
organization.
2 months
2 Customer The customers can
easily get their queries
solved due to the
minimization in the
response time.
3 months
3 Financial The revenue of Stud
Farm enhances by
20% due to
development of the
online management
system.
4 months
4 Strategy The organization uses
proper strategies for
managing its
operations
3 months

successfully.
5 Social The features as well as
functionalities of the
system are promoted
due to the new
system.
2 months
2. Part Two:
2.1 Scope
The project scope includes the following:
 Developing project prototype
 Identifying features needed
 Identifying requirements
 Designing the interface
 Developing database
 Facility of breed registry
 Developing frailty of easy recording of process
 Breeding review process development
 Facility of customised communication
 Creating database for marketing
 Facility for contract management
 Developing location facility
 Developing facility of cost
2.2 Out of Scope
The out scope of the project is as follows:
 Training facility is not delivered to the team members or workers
 Proper in-depth details about the suppliers are not elaborated
2.3 Assumptions
Assumptions are as follows:
 Project manager make assumption that the project development will be finished within 97
days.
 The sponsor approves $99,360, and the project manager makes assumption that the
approved budget will be enough for executing the project successfully.
2.4 Constraints
The constraints of the project are as follows:
 As per the assumption of the project manager, development of the project must be finished
within 97 days.
 The sponsor approves $99,360, and therefore the project must be finished within the
approved budget

 The project must uses scope for progressing with the plan that is created in the initial phase.
2.5 Scope Management Plan
The scope of the project can be managed by utilizing techniques that are as follows:
Understanding needs of the project: Understanding needs as well as demands of the project
is quite significant in managing the scope of the project successfully.
Identifying signs of project creep: It is quite important to determine the signs of the project
creep properly so that the circumstances of project creep can be managed significantly.
Account for the changes within the scope financially: It is the responsibility of the project
manager to remain prepare about the enhancement in budget if the project scope creep changed
budget.
2.6 Resource Plan
 People
Resource Name Std. Rate
Project manager $ 35.00/hr.
Project planner $ 30.00/hr.
Financial manager $ 30.00/hr.
Developer $ 35.00/hr.
System engineer $ 35.00/hr.
Designer $ 35.00/hr.
Tester $ 25.00/hr.
System analyst $ 25.00/hr.
Database administrator $ 26.00/hr.
Human resource manager $ 25.00/hr.
Risk analyst $ 25.00/hr.
Programmer $ 30.00/hr.
System administrator $ 25.00/hr.
Software engineer $ 25.00/hr.
Project sponsor $ 0.00/hr.
 Technology
Hardware RAM, hardware, desktop
Software Server, Operating system, Java and
more.
Network Application firewall
 Facilities
Proper facility of coffee and water is present for the workers of the organization who are mainly
involved with the project.

 Other
Travel Requirements The workers who work over-time are
delivered with the service of travel
expense.
Training Requirements Training facility is arranged for those
team members who are facing difficulty
in handling the project work.
Part three:
3.1 Project Milestones
Milestone Completion date
Milestone 1: Completion of project initiation phase Wed 23-05-18
Milestone 2: Completion of project planning phase Mon 04-06-18
Milestone 3: Completion of design phase Mon 18-06-18
Milestone 4: Completion of development phase Mon 27-08-18
Milestone 5: Completion of testing phase Tue 11-09-18
Milestone 6: Completion of monitoring and control phase Fri 21-09-18
Milestone 7: Completion of closure phase Wed 26-09-18

3.2 Project activities
Figure 1: Project activities
(Source: Created by Author)

3.3 Project resources
Figure 2: Project resources
(Source: Created by Author)

3.4 Time estimation
Figure 3: Time estimation
(Source: Created by Author)

3.5 Project budget
Figure 4: Project budget
(Source: Created by Author)

3.6 Time phase budget
Figure 5: Time-phase budget
(Source: Created by Author)

Part four:
4.1 Assumptions
The project assumptions are as follows:
 Project manager make assumption that the project of online management system
development will be finished within 97 days.
 The sponsor approves $99,360 for the project and therefore the project must be finished
within the expected budget that is approved.
4.2 Project risks and management strategy
Risk
ID
Description Probability Impact Rate Assigned
To
Response
Strategy
Threat or
Opportunity
1 Inappropriate
estimation of
budget: Due
to lack of
analysis, the
budget is not
estimated
properly.
Up to 90% High High Financial
manager
Proper
market
analysis
must be
conducted
for
estimating
the budget
of the
project
correctly.
Threat
2 Extension of
project
schedule:
Schedule of
the project is
extended for
adding more
features
within the
new system.
Up to 70% High High Project
manager
Extension of
timeframe in
schedule is
done or
adding
features
which are
generally
considered
beneficial for
the
customers
though it
increases
project cost.
Opportunity
3 Lack of
resources:
Due to
improper
estimation of
resources the
project
progress gets
obstructed.
Up to 60% Medium Mediu
m
Resource
manager
Before
initiating the
project it is
necessary to
ensure that
proper
resource is
present for
finishing the
project for
Threat

avoiding the
issues due to
lack of
resources.
4 Inappropriate
management:
As the project
managers are
not
experienced,
they face
difficulty in
handling the
project.
Up to 75% Medium Mediu
m
Project
planner
Hiring
experienced
project
manager will
be helpful n
mitigating
this issue.
Threat
5 Technical
issue: If the
system
prototype is
not
developed as
per the
organizational
objectives
then number
of technical
challenges
can occur.
Up to 85% High High Technical
engineer
Testing must
be
conducted
after the
developmen
t of project
prototype.
Threat
6 Slippage of
schedule: If
the schedule
is not tracked
successfully
then the
chances of
schedule
slippage is
too high.
Up to 70% High High Human
resource
manager
The
schedule of
the project
must be
tracked
weekly for
avoiding
issues
related with
schedule
slippage.
Threat
Part Five:
 Statement on project quality
It is identified that in order to fulfil the quality of the project, it is very much essential to
follow the scope of the project. The client satisfaction lies in those features or steps that are
generally created by the project team as scope so that it can be easily fulfilled. In order to deliver
quality based project, the project manager follow the steps or philosophies that are illustrated
below:
 Weekly meetings must be arranged for getting status about the project work
 Testing will be conducted before deploying the system