Assessment 3: Online Stud Farm Management System Project

This project management assignment details the development of an online stud farm management system. It encompasses various project management aspects, including a measurable organizational goal (MOV) analysis, scope management plan (in-scope and out-scope), and resource allocation. The assignment further outlines the project schedule with milestones, activities, and time estimations, along with a comprehensive project budget and time-phased budget. A risk analysis and management plan identifies potential risks and mitigation strategies. A quality management plan, including verification and validation testing, ensures the system's quality. The document concludes with a closure checklist, annotated bibliography and project evaluation framework. The project focuses on transforming manual business procedures into online processes for Stud Farm, aiming to improve operational efficiency, customer satisfaction, and strategic alignment.

Running head: PROJECT AMANGEMENT
Assessment 3: Online Stud Farm management system
Name of the Student
Name of the University
Author’s Note

1PROJECT AMANGEMENT
Table of Contents
Overview of the project..............................................................................................................2
Part 1: Measurable organizational goal......................................................................................2
1.1 MOV Summarization.......................................................................................................2
Part 2: Scope management plan.................................................................................................5
2.1 Project scope....................................................................................................................5
2.2 Procedure of scope management......................................................................................5
2.3 Project resources..............................................................................................................6
Part 3: Schedule and Work breakdown Structure......................................................................7
3.1 Project Milestone.............................................................................................................7
3.2 Project activities...............................................................................................................8
3.3 Project resources..............................................................................................................9
3.4 Time estimation................................................................................................................9
3.5 Project budget.................................................................................................................12
3.6 Time phase budget.........................................................................................................14
Part 4: Project risk analysis and plan.......................................................................................15
4.1 Assumption....................................................................................................................15
4.2 Project risks and management strategy..........................................................................15
Part 5: Quality management plan.............................................................................................17
5.1 Statement on project quality...........................................................................................17
5.2 Description of activities of project quality management...............................................17
6. Closure and Evaluation........................................................................................................18

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6.1 Annotated bibliography..................................................................................................18
6.2 Developing closure checklist.........................................................................................18
6.3 Develop project evaluation............................................................................................20
References................................................................................................................................21
Appendices...............................................................................................................................23
Appendix 1: Annotated Bibliography..................................................................................23

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Overview of the project
The paper mainly focuses on the development of online management system for the
organization “Stud Farm” that mainly engages in providing breeding services. It is found that
due to the growth in the business services, it become quite difficult for the organization to
manage the services manually and thus Globlex decided to provide funds for the development
of the system. It is found that the development of online management system assists in
transforming manual business procedure into online business process.
Part 1: Measurable organizational goal
1.1 MOV Summarization
Rank Factor Description Metrics Measurable
value
Time frame
1 Financial The money
that is spent
on the project
assists in
improving
the functions
as well as
operations of
the
organization
that further
helps in
NPV, profit
calculation
12% increase 1 month

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improving
the
organizationa
l value
2 Customer Due to the
facilities
provided by
the online
system, more
clients will
utilize the
services of
Stud Farm
thus it will
play a great
role in
enhancing
the number
of customers.
Suggestions 12% increase 2 months
3 Operational The business
operations of
the
organization
“Stud Farm”
can be
Management
plan
7% decrease 2 months

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managed
effectively
due to the
development
of the new
online
system.
4 Social The facilities
or
opportunities
provided by
the online
system is
mainly
promoted
with the help
of social
media
platform
Social sites 10% increase 3months
5 Strategy Proper
project
management
strategy is
utilized by
the project
Strategic
analysis
matrix
4% increase 3months

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manager so
that online
Stud farm
system can
be developed
effectively
Part 2: Scope management plan
2.1 Project scope
The project scope s categorized into in-scope and out-scope.
In-scope: The in-scope of the project includes:
 Development of Online stud Farm management system
 Providing proper online breeding services
 Providing facility of tracking costs
 Easy and quick recoding of the procedures
 Completion of project within 78 days by utilizing budget of around $76,920.00
Out scope: Out scope of the project includes:
 Proper facility of training is not provided to the team members
 Details about project suppliers are not elaborated
2.2 Procedure of scope management
The procedures that are utilized for scope management includes:
Tracking project creep: The changes that re required in the project must be
effectively tracked for minimizing the chances of project scope creep.

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Change in the scope of the project: The changes that are required to be completed in
the project are incurring project cost then the project manager is mainly responsible for
managing the project budget.
Understanding project requirements: For managing the scope of the project, it is
very much essential to understand the requirements of the project quite effectively.
2.3 Project resources
The resources of the project are elaborated below:
Human resources: The stakeholders who are involved in the project are listed in the
below table:
Resource Name Type Max. Units Std. Rate Base Calendar
Project manager Work 100% $ 50.00/hr Standard
Project planner Work 100% $ 45.00/hr Standard
Financial manager Work 100% $ 40.00/hr Standard
Developer Work 100% $ 40.00/hr Standard
System engineer Work 100% $ 40.00/hr Standard
Designer Work 100% $ 40.00/hr Standard
Tester Work 100% $ 35.00/hr Standard
System analyst Work 100% $ 40.00/hr Standard
Database administrator Work 100% $ 40.00/hr Standard
Software requirements: The software project requirements mainly includes
reporting tool, task scheduling, system software and more

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Hardware requirements: The hardware requirements that re required for completing
the project mainly include database storage system, processor, backup system and more
Facilities: Proper training is required by the team embers of the project in order to
finish the project
Others: Proper experienced project management team is necessary in order to
develop the online system.
Part 3: Schedule and Work breakdown Structure
3.1 Project Milestone
Milestone Completion date
Milestone 1: Completion of project initiation phase Tue 15-05-18
Milestone 2: Completion of project planning phase Mon 04-06-18
Milestone 3: Completion of designing phase Mon 18-06-18
Milestone 4: Completion of development phase Fri 03-08-18
Milestone 5: Completion of testing phase Wed 15-08-18
Milestone 6: Completion of project closure phase Wed 22-08-18

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3.2 Project activities
Figure 1: Project activities
(Source: Created by Author)

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3.3 Project resources
Figure 2: Project resources
(Source: Created by Author)
3.4 Time estimation
Task Name Duration Start Finish
Development of Online Stud Farm
management system
78 days Mon 07-05-18
Wed 22-08-
18
Initiation phase 7 days Mon 07-05-18 Tue 15-05-18

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Development of business case 2 days Mon 07-05-18 Tue 08-05-18
Undertaking feasibility study 1 day Wed 09-05-18
Wed 09-05-
18
Establishing project charter 2 days Thu 10-05-18 Fri 11-05-18
Appointing team members 2 days Mon 14-05-18 Tue 15-05-18
Milestone 1: Completion of project
initiation phase
0 days Tue 15-05-18 Tue 15-05-18
Planning phase 14 days Wed 16-05-18
Mon 04-06-
18
Development of project plan 2 days Wed 16-05-18 Thu 17-05-18
Development of resource plan 3 days Fri 18-05-18 Tue 22-05-18
Development of financial plan 2 days Wed 23-05-18 Thu 24-05-18
Creating risk management plan 2 days Fri 25-05-18
Mon 28-05-
18
Development of acceptance plan 3 days Tue 29-05-18 Thu 31-05-18
Development of communication plan 2 days Fri 01-06-18
Mon 04-06-
18
Milestone 2: Completion of project
planning phase
0 days Mon 04-06-18
Mon 04-06-
18
Project designing phase 10 days Tue 05-06-18
Mon 18-06-
18
Improvement of module 3 days Tue 05-06-18 Thu 07-06-18
Prototype development 2 days Fri 08-06-18
Mon 11-06-
18

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Improvement for developing new systems 3 days Tue 12-06-18 Thu 14-06-18
Determination of system requirements 2 days Fri 15-06-18
Mon 18-06-
18
Milestone 3: Completion of designing
phase
0 days Mon 18-06-18
Mon 18-06-
18
Development phase 34 days Tue 19-06-18 Fri 03-08-18
Breeding features 12 days Tue 19-06-18
Wed 04-07-
18
Development of superior interface 3 days Tue 19-06-18 Thu 21-06-18
development of database for storing data 2 days Fri 22-06-18
Mon 25-06-
18
Development of Book for stallion facility 3 days Tue 26-06-18 Thu 28-06-18
Development of breed registry 4 days Fri 29-06-18
Wed 04-07-
18
Financial features 12 days Thu 05-07-18 Fri 20-07-18
Development of general ledger and
marketing database
4 days Thu 05-07-18 Tue 10-07-18
Stallion booking contract management 3 days Wed 11-07-18 Fri 13-07-18
Option for tracking costs 5 days Mon 16-07-18 Fri 20-07-18
Mobile features 10 days Mon 23-07-18 Fri 03-08-18
Development of easy and quick recording
process
4 days Mon 23-07-18 Thu 26-07-18
Facility of reviewing history 3 days Fri 27-07-18 Tue 31-07-18
Option of customized communication 3 days Wed 01-08-18 Fri 03-08-18

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Milestone 4: Completion of development
phase
0 days Fri 03-08-18 Fri 03-08-18
Testing phase 8 days Mon 06-08-18
Wed 15-08-
18
Usability testing 2 days Mon 06-08-18 Tue 07-08-18
Black box testing 1 day Wed 08-08-18
Wed 08-08-
18
Acceptability testing 2 days Thu 09-08-18 Fri 10-08-18
White box testing 1 day Mon 13-08-18
Mon 13-08-
18
Milestone 5: Completion of testing phase 2 days Tue 14-08-18
Wed 15-08-
18
Project closure phase 5 days Thu 16-08-18
Wed 22-08-
18
Evaluation off system function 3 days Thu 16-08-18
Mon 20-08-
18
Project post review 2 days Tue 21-08-18
Wed 22-08-
18
Milestone 6: Completion of project closure
phase
0 days Wed 22-08-18
Wed 22-08-
18
3.5 Project budget
As per the estimation, it is identified that the budget that will be required for
developing the online system will be around $76,920.00. However if 20% fringe is included

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then the total budget of the project will be around $88,458.00. The cost that is associated with
each of the activities of the project are provided below:
Figure 3: Project budget
(Source: Created by Author)

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3.6 Time phase budget
Figure 4: Time phase budget
(Source: Created by Author)

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Part 4: Project risk analysis and plan
4.1 Assumption
The assumptions that are made within the project include:
 The online system will be developed within 78 days
 The budget that will be required for finishing the online system is around $76,920
 The system will follow the project scope while progressing with the project.
4.2 Project risks and management strategy
Risks Description Impact Probability Responsibl
e person
Mitigation
strategies
Budget
shortfall
If the project
budget is not
assumed
properly then
the chances of
budget
shortfall is
high
High High Financial
manager
It is necessary
to track the
budget of the
project by
utilizing earned
value analysis
on a regular
basis for
ensuring that
the utilization of
budget is
proper.
Schedule
slippage
If the project
manager does
not track the
High High Project
manager
In order to
avoid this issue,
it is necessary

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project,
schedule on a
weekly basis
then it quite
difficult to
finish the
project on
time.
to track the
project schedule
regularly.
Improper
management
Due to
improper
experience of
the project
managers, the
project is not
managed
effectively
Medium Medium Human
resource
manager
It is necessary
to hire
experienced
project
manager.
Inappropriate
functioning of
the system
If the system
is not tested
properly then
there can be
some issues
related with
the
functioning of
the system.
High Medium Technical
engineer
It is necessary
to test the
system
effectively
before
implementation.

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Inappropriate
quality of
materials
If the
materials that
are used in the
project are not
of good
quality then it
can create
number of
quality related
issues.
High High Quality
analyst
It is necessary
to to check the
quality of the
materials before
using it within
the project.
Part 5: Quality management plan
5.1 Statement on project quality
The project “development of stud farm management system” mainly utilizes number
of elements in order to deliver proper quality services to the customers. It is found that the
most important key elements that generally helps in providing breeding services, financial
services as well as online services. Moreover, the newly implemented online system assists in
improving the customer service to the customers of the organization in order to attract more
number of clients.
5.2 Description of activities of project quality management
The project quality can be managed by utilizing two procedures o testing which
include:
Verification testing: Verification testing is mainly utilized for illustrating that the
online stud farm management system will be only developed if the system will be able to

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meet both rules as well as regulations of the organization. It is found that verification-testing
procedure mainly includes all the activities that are mainly related with production of high
quality based system. This testing method is also helpful in making sure that the system,
which is implemented, is able to work under both abnormal as well as normal conditions.
Validation testing: Validation testing is referred as the techniques that are utilized in
order tolerate the system within the development phase of the project. The procedure can be
undertaken either in one-step or in multiple numbers of steps. This testing method mainly
helps in checking whether the project have met its specification or not. Additionally, it also
helps in identifying the accuracy of the work that is done by the project development team.
6. Closure and Evaluation
6.1 Annotated bibliography
Refer to appendix.
6.2 Developing closure checklist
Task Name Resource Names Signatures
Undertaking feasibility study Financial manager
Establishing project charter Project planner
Appointing team members
Project manager, Project
planner
Development of project plan Project manager
Development of resource plan Project planner
Development of financial plan Financial manager

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Improvement for developing new
systems
Designer
Determination of system
requirements
Hardware and software
requirements[1]
development of database for
storing data
Database administrator,
Developer
Development of Book for stallion
facility
System engineer
Development of breed registry Database administrator
Stallion booking contract
management
Developer, System
engineer
Development of easy and quick
recording process
System analyst,
Developer
Facility of reviewing history
Database administrator,
Developer, Additional
cost[1]
Option of customized
communication
Developer, System
engineer
Usability testing System analyst, Tester
Black box testing System analyst, Tester
Evaluation off system function System engineer