Project Charter for Online Stud Farm Management System

This document presents a project charter for developing an online stud farm management system for Globex Corp. The charter includes the project's measurable organizational value (MOV), scope, assumptions, constraints, and a resource plan. It details project milestones, activities, resource allocation, and a time-phased budget. The document also outlines potential risks and mitigation strategies, along with a statement on project quality and verification activities. The project aims to enhance financial performance, increase social value, improve customer satisfaction, and streamline operational activities for stud farm management.

Student Name
ID Developing Online Stud
Farm Management
System

1. Part One
1. 1 MOV - Measurable Organisational Value
Ranking Area of Impact
1 Financial enhancement
2 Increase the social value of the project
3 Customer Satisfaction
4 Smoothing the operational activities
5 Social connectivity
1.2 Project value
The proposed system would be capable of delivering the following project values:
Cheaper: the online Stud Farm management system will be cost effectively manage the operational
activities related to the data and information management of the Globex and would allow the organization to
accomplish the objectives at very low budget.
Faster: the proposed system will boost the operational activities in an efficient and effective manner for
the completion of overall objectives and goals of the organization. Faster services will be driven considering the
deployment of the project. The GLobex would be able to fasten internal operational activities along with the
customer related activities and thus, contributing in the enhancement of the customer experience
1.3 Comparison Metric and Time Frame
Rank Area of Impact Time Frame Metric
1 Financial enhancement 15 days Revenue enhancement by
20%
2 Increase the social value of the
project 30 days Socially connected and
attractive system
3 Customer Satisfaction 60 days Increase the satisfaction level
of the customer by 30%
4 Smoothing the operational
activities 30 days Eliminate the human error
and smoothen the activities
delivery
2. Part Two:
2.1 Scope
Scope of this project can be listed as:
 Overall revenue increment by 20%
 Developing a Socially connected and attractive system
 Increase the satisfaction level of the customer by 30%
 Eliminate the human error and smoothen the activities delivery

 To deliver a successful project within the budget of $ 75,000
 To complete the project within 125 days
 To allow the management and customers to interact online
 To strengthen the daily operational activities of the Globex
 To propose an online database management system
 To implement an automated solution that can provide accurate results
2.2 Out of Scope
 Changes after evaluation
 Uncertainties due to natural calamity
2.3 Assumptions
 The proposed draft and charter will be approved
 The budget will not increase than assumptions
 The schedule and milestones will be accomplished within the expected time
 Impact of the risks will be minimized and hence, the project will be risk free
2.4 Constraints
 The developed system will be free of bugs and glitches
 The project will be completed in 122 days
 The budget of the project will be 73,000
2.5 Scope Management Plan
 The roles and responsibilities of the stakeholders will be managed efficiently
 Resources will be managed in an efficient and effective manner
 The opportunities and risks will be determined separately and hence, the risks will be handled
 The project activities and milestones will be monitored regularly
2.6 Resource Plan
 Human Resources
 Technology
Network Internet, Intranet
Hardware Routers, cables, computer systems, storage devices,
electronic components
Software Database management system, MS office suite, My-SQL,
 Facilities
General requirements will be available for the completion of every activity involved in the
project such as electricity, water, human resources, resources, and others. All these facilities will be
available throughout the whole project lifecycle.

3. Part Three:
3.1 Project Milestones
WBS Task Name Duration Start Finish
0
Online Stud Farm
Management System
Development
122 days Thu 5/24/18 Fri 11/9/18
1 Project Planning phase 46 days Thu 5/24/18 Thu 7/26/18
1.9 M1: Planning completed 0 days Thu 7/26/18 Thu 7/26/18
2 Project Initiation phase 16 days Fri 7/27/18 Fri 8/17/18
2.5 M2: Initiation phase
completed 0 days Fri 8/17/18 Fri 8/17/18
3 Project execution phase 37 days Wed 8/22/18 Thu 10/11/18
3.8 M3: project execution
phase completed 0 days Thu 9/27/18 Thu 9/27/18
4 Training phase 5 days Fri 10/12/18 Thu 10/18/18
4.4 M5: training completed 0 days Thu 10/18/18 Thu 10/18/18
5 Project Closing Phase 16 days Fri 10/19/18 Fri 11/9/18
5.4 M6: Project closure
phase completed 0 days Fri 11/9/18 Fri 11/9/18
.2 Project Activities
0 Online Stud Farm Management System Development
1 Project Planning phase
1.1 Stakeholders meetings
1.2 Project proposal delivery
1.3 Problem Analysis
1.4 Draft preparation
1.5 Heads Approval on draft
1.6 Key stakeholders' sign off

1.7 Project Charter Presentation
1.8 Charter Approval
1.9 M1: Planning completed
2 Project Initiation phase
2.1 Budget Analysis
2.2 Resource analysis
2.3 Design development
2.4 Involvement of stakeholders
2.5 M2: Initiation phase completed
3 Project execution phase
3.1 Analysing hardware
3.2 Analysing software
3.3 Integrating hardware
3.4 Integrating software
3.5 Integrating User Interface
3.6 Storage implementation
3.7 Data migration into online system
3.8 M3: project execution phase completed
3.9 Monitoring and controlling phase
3.9.1 Alpha testing
3.9.2 Simulation test
3.9.3 Black box test
3.9.4 Real world application test
4 Training phase
4.1 Employees training
4.2 lessons learnt
4.3 Sneak peak of the tutorial

4.4 M5: training completed
5 Project Closing Phase
5.1 Overview of the project
5.2 Project documenting
5.3 Project Sign-off
5.4 M6: Project closure phase completed
3.3 Project Resources
Human Resources
Resource Name Type Max. Units Std. Rate
Project Manager Work 100% $75.00/hr
Marketing and Commerce Manager Work 100% $50.00/hr
Technical Expert Work 100% $55.00/hr
System Trainer Work 100% $45.00/hr
Technical Integration Specialist Work 100% $45.00/hr
Developer Work 100% $30.00/hr
IT Manager Work 100% $55.00/hr
Data Management Officer Work 100% $30.00/hr
Project Supervisor Work 100% $40.00/hr
Material and Resources
Hardware Material $6,000.00
Development Software Material $4,000.00
3.4 Time Estimation
WBS Task Name Duration Start Finish
0 Online Stud Farm Management
System Development 122 days Thu 5/24/18 Fri 11/9/18
1 Project Planning phase 46 days Thu 5/24/18 Thu 7/26/18
1.1 Stakeholders meetings 12 days Thu 5/24/18 Fri 6/8/18
1.2 Project proposal delivery 6 days Mon 6/11/18 Mon 6/18/18
1.3 Problem Analysis 6 days Tue 6/19/18 Tue 6/26/18
1.4 Draft preparation 5 days Wed 6/27/18 Tue 7/3/18
1.5 Heads Approval on draft 4 days Wed 7/4/18 Mon 7/9/18
1.6 Key stakeholders' sign off 5 days Tue 7/10/18 Mon 7/16/18
1.7 Project Charter Presentation 4 days Tue 7/17/18 Fri 7/20/18
1.8 Charter Approval 4 days Mon 7/23/18 Thu 7/26/18
1.9 M1: Planning completed 0 days Thu 7/26/18 Thu 7/26/18
2 Project Initiation phase 16 days Fri 7/27/18 Fri 8/17/18

2.1 Budget Analysis 6 days Fri 7/27/18 Fri 8/3/18
2.2 Resource analysis 4 days Mon 8/6/18 Thu 8/9/18
2.3 Design development 3 days Fri 8/10/18 Tue 8/14/18
2.4 Involvement of stakeholders 3 days Wed 8/15/18 Fri 8/17/18
2.5 M2: Initiation phase
completed 0 days Fri 8/17/18 Fri 8/17/18
3 Project execution phase 37 days Wed 8/22/18 Thu 10/11/18
3.1 Analyzing hardware 5 days Wed 8/22/18 Tue 8/28/18
3.2 Analyzing software 4 days Wed 8/29/18 Mon 9/3/18
3.3 Integrating hardware 3 days Tue 9/4/18 Thu 9/6/18
3.4 Integrating software 4 days Fri 9/7/18 Wed 9/12/18
3.5 Integrating User Interface 3 days Thu 9/13/18 Mon 9/17/18
3.6 Storage implementation 5 days Tue 9/18/18 Mon 9/24/18
3.7 Data migration into online
system 3 days Tue 9/25/18 Thu 9/27/18
3.8 M3: project execution phase
completed 0 days Thu 9/27/18 Thu 9/27/18
3.9 Monitoring and Controlling
phase 10 days Fri 9/28/18 Thu 10/11/18
3.9.1 Alpha testing 2 days Fri 9/28/18 Mon 10/1/18
3.9.2 Simulation test 3 days Tue 10/2/18 Thu 10/4/18
3.9.3 Black box test 2 days Fri 10/5/18 Mon 10/8/18
3.9.4 Real world application test 3 days Tue 10/9/18 Thu 10/11/18
4 Training phase 5 days Fri 10/12/18 Thu 10/18/18
4.1 Employees training 3 days Fri 10/12/18 Tue 10/16/18
4.2 lessons learnt 1 day Wed 10/17/18 Wed 10/17/18
4.3 Sneak peak of the tutorial 1 day Thu 10/18/18 Thu 10/18/18
4.4 M5: training completed 0 days Thu 10/18/18 Thu 10/18/18
5 Project Closing Phase 16 days Fri 10/19/18 Fri 11/9/18
5.1 Overview of the project 5 days Fri 10/19/18 Thu 10/25/18
5.2 Project documenting 6 days Fri 10/26/18 Fri 11/2/18
5.3 Project Sign-off 5 days Mon 11/5/18 Fri 11/9/18
5.4 M6: Project closure phase
completed 0 days Fri 11/9/18 Fri 11/9/18

Figure 2: Time estimation
(Source: Created by Author)

3.5 Project Budget
Task Name Duration Resource Names Cost
Online Stud Farm
Management System
Development
122
days $73,000.00
Project Planning phase 46 days $33,840.00
Stakeholders meetings 12 days Project Manager $7,200.00
Project proposal delivery 6 days Project Manager, Technical Expert $6,240.00
Problem Analysis 6 days IT Manager, Technical Expert $5,280.00
Draft preparation 5 days IT Manager $2,200.00
Heads Approval on draft 4 days Project Manager, IT Manager $4,160.00
Key stakeholders' sign off 5 days Project Supervisor, Project Manager $4,600.00
Project Charter
Presentation 4 days Technical Expert $1,760.00
Charter Approval 4 days Project Manager $2,400.00
M1: Planning
completed 0 days $0.00
Project Initiation phase 16 days $6,040.00
Budget Analysis 6 days Project Supervisor $1,920.00
Resource analysis 4 days Marketing and Commerce Manager $1,600.00
Design development 3 days Marketing and Commerce Manager $1,200.00
Involvement of
stakeholders 3 days Technical Expert $1,320.00
M2: Initiation phase
completed 0 days $0.00
Project execution phase 37 days $11,520.00
Analyzing hardware 5 days IT Manager $2,200.00
Analyzing software 4 days IT Manager $1,760.00
Integrating hardware 3 days Technical Integration Specialist $1,080.00
Integrating software 4 days Technical Integration Specialist $1,440.00
Integrating User
Interface 3 days Developer $720.00
Storage implementation 5 days Developer $1,200.00
Data migration into
online system 3 days Developer, Technical Integration Specialist, IT Manager $3,120.00
M3: project execution
phase completed 0 days $0.00
Monitoring and
Controlling phase 10 days $0.00
Alpha testing 2 days $0.00
Simulation test 3 days $0.00
Black box test 2 days $0.00
Real world application
test 3 days $0.00
Training phase 5 days $1,800.00

Employees training 3 days System Trainer $1,080.00
lessons learnt 1 day System Trainer $360.00
Sneak peak of the
tutorial 1 day System Trainer $360.00
M5: training completed 0 days $0.00
Project Closing Phase 16 days $19,800.00
Overview of the project 5 days IT Manager $2,200.00
Project documenting 6 days Project Manager $3,600.00
Project Sign-off 5 days
Project Supervisor, Marketing and Commerce Manager, Data
Management Officer, Developer, Technical Integration
Specialist, IT Manager, Technical Expert, System Trainer
$14,000.00
M6: Project closure
phase completed 0 days $0.00

Figure 4: Project budget
(Source: Created by Author)

3.6 Time Phase Budget
4 1 2 3 4
$0.00
$5,000.00
$10,000.00
$15,000.00
$20,000.00
$25,000.00
$30,000.00
$35,000.00
$0.00
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
$80,000.00
Cost Cumulative Cost
Figure 5: Time phase budget
(Source: Created by Author)
4. Part Four:
4.1 Assumptions
Following assumptions can be made for the overall execution and delivery of the project:
 The proposed activities will be followed strictly and all the constraints of the project will be delivered
accordingly
 The project resources will not lag throughout the overall project lifecycle
 The expected budget of the project will not increase and every activity will be done in $ 73,000
 The project will be successfully delivered in 122 days
4.2 Project Risk and Management Strategy
Risk
ID
Description Probability Impact Rate Assigned
To
Response
Strategy
Threat or
Opportunity
Probability
after
mitigating
RID
01
Schedule
increment
40% 5 400 Project
Manager
Proper
planning and
management
Opportunity 10%
RID Budget 40% 4 400 Project Proper Threat 5%