Project: Online Stud Farm Management System - Globex Farm

This project outlines the development of an online stud farm management system for Globex farm, focusing on improving customer service and financial strategies. The project encompasses various phases, including initiation, planning, design, implementation, testing, and closure. It details the Measurable Organizational Value (MOV), scope management, resource allocation, and project milestones using a Gantt chart. Risk assessment is a crucial part, identifying potential threats like budget overruns and technical issues, and proposing mitigation strategies. The project also addresses assumptions, constraints, and provides a comprehensive overview of the system's verification and validation activities.

Student Name
ID Assignment 3 Title:
Online stud farm
management system

Table of Contents
Part One:...............................................................................................................................................2
1.1 MOV - Measurable Organisational Value.....................................................................................2
SUMMARISE THE MOV IN A CLEAR CONCISE STATEMENT................................................................2
Part Two:...............................................................................................................................................3
Scope.................................................................................................................................................3
Out of Scope......................................................................................................................................3
Assumptions......................................................................................................................................3
Constraints........................................................................................................................................3
Scope Management Plan.......................................................................................................................3
Resource Plan (from MS-Project)......................................................................................................4
Part Three:.............................................................................................................................................5
Part Four:.............................................................................................................................................10
Part Five:..............................................................................................................................................11
Part Six:................................................................................................................................................12
Closure and Evaluation Researching for the closure checklist and project evaluation....................12
Part Six: References.............................................................................................................................13
Appendix.............................................................................................................................................15

Part One:
1.1 MOV - Measurable Organisational Value
Area of Impact Rank (1 to 5)
Strategy:
The business strategies behind implementation of online stud farm
management system are gaining of competitive advantage along
with organizational profit.
4
Customer:
Globex is focused on building of implementation of customer
system to provide higher level of customer services. The proposed
system helps to get details of stud, breeder, and payment related
details.
2
Financial:
The financial investment into the online system is required to be
focused, and the project sponsor should deliver right amount of
capital at the time of implementation of system.
1
Operational:
The software developer should concentrate on maintenance of
operations of online stud farm management system.
3
Social:
The farm should provide proper social support while
implementation process is taken place. The social support helps to
reduce the administrative errors.
5
SUMMARISE THE MOV IN A CLEAR CONCISE STATEMENT
The chosen area of impact which is ranked as number 1 is financial strategy. With reference to
project values, it is cheaper. The profit of proposed online stud farm management system is
dependent on proper cost. The price of booking is cheaper to attach of more customers.
The development of metric which sets target and expectations of stakeholders are:
Stakeholder Expectations
Database Developer To develop of database for online stud farm management
system
Project Manager  To plan the project from initiation till the closure
phase
 To engage for managing the risks associated with
the system
System developer and analyst To integrate and develop the online stud farm
management system
Scrum master  To assist of challenges into the system

 To mitigate the risks from the project plan
The total timeframe to achieve the MOV is 3 months. The people those want to achieve the target
metric are Project Manager and their project team members.
Part Two:
Scope
 Requirements are gathered and documented properly as per the project requirements.
 Design and Develop of a proper stud management system.
 Test and Implement the online system within estimated timeframe of 3 months.
 Reports are implemented as per project requirements.
 Support the system through warranty period of 3 months.
 There is high level of customer services.
 There is performing of online payment gateway.
 The online system consists of feedback options.
 The consumers can operate the system from anyplace and anytime.
 The system provides facility of online booking but also assists in providing effective facility of
data maintenance.
Out of Scope
The proposed system has no such implementation of marketing strategies to develop it.
Assumptions
It is assumed that the online stud farm management system implementation work should complete
within the timeframe of 3 months and all the project resources should successfully complete their
work within scheduled time. With implementation of proposed system, the customers can perform
of online booking and payment in faster and cheaper way.
Constraints
There are triple constraints into the project such as cost, time along with scope. There are time
constraints when the project work is not completed within scheduled time. There are cost
constraints when there are over budget of the project as compared to estimated budget. There are
scope constraints when the system will reduce manual issues and maintain of proper records.
Scope Management Plan
A scope management plan is required for the project to follow the project work properly. There is
scope of hiring of more resources for the implementation process so that the project manager can

able to complete the plan on scheduled time and budget. A prototype is designed to get desired
project outcomes to serve better services to target customers.
Resource Plan (from MS-Project)
 People
 Technology
Hardware Hard drives and Ethernet, RAM
Software Operating system, database
Network Networking tools and TCP/IP network
 Facilities
The proposed online stud farm management system is suited for onsite.
 Other
Travel Requirements  The consumers are allowed to book of tickets
for different locations. The travel requirements
are various for the countries.
Training Requirements  Training is required for the employees those
are working for the implementation of system
as some of the users have lack of technical
skills to use the system.

Part Three:
 Milestones for each phase and deliverable
Milestone activities Expected Start
Milestone 1: Completion of initiation phase Thu 5/31/18
Milestone 2: Completion of planning phase Fri 6/29/18
Milestone 3: Completion of design phase Fri 7/13/18
Milestone 4: Completion of implementation phase Mon 7/30/18
Milestone 5: Completion of testing phase Thu 8/9/18
Milestone 6: Completion of closure phase Fri 8/17/18
 Activities / Tasks
Task Name Duration Start Finish Resource Names Cost
Online stud farm
management system 67 days Thu
5/17/18 Fri 8/17/18 $58,880.00
Initiation phase 11 days Thu
5/17/18 Thu 5/31/18 $8,960.00
Understand
requirements of the
project
2 days Thu
5/17/18 Fri 5/18/18
Project
Manager ,Project
Planner, Project
Sponsor
$1,920.00
Hire of project
resources 4 days Mon
5/21/18 Thu 5/24/18 Project Manager $2,240.00
Development of
business strategies
based on project
requirements
3 days Fri 5/25/18 Tue 5/29/18
Risk Manager, IT
Consultant, Project
Manager
$3,360.00
Identification of
project stakeholders 2 days Wed
5/30/18 Thu 5/31/18
Project
Manager ,Project
Planner
$1,440.00
Milestone 1:
Completion of initiation
phase
0 days Thu
5/31/18 Thu 5/31/18 $0.00
Planning phase 21 days Fri 6/1/18 Fri 6/29/18 $19,920.00
Risk management
plan 3 days Fri 6/1/18 Tue 6/5/18
Project
Manager ,Project
Planner, Risk Manager
$2,640.00
Stakeholder
management plan 5 days Wed
6/6/18 Tue 6/12/18
Project
Manager ,Project
Planner
$3,600.00
Communication
plan 3 days Wed
6/13/18 Fri 6/15/18 Operational Manager,
Project Manager $2,400.00
Procurement plan 7 days Mon Tue 6/26/18 Operational Manager, $6,720.00

6/18/18
Project
Manager ,Project
Planner
Budget and
schedule plan 3 days Wed
6/27/18 Fri 6/29/18
Financial Officer, IT
Consultant, Project
Manager ,Project
Sponsor
$4,560.00
Milestone 2:
Completion of planning
phase
0 days Fri 6/29/18 Fri 6/29/18 $0.00
Design phase 10 days Mon
7/2/18 Fri 7/13/18 $9,200.00
Analyze functional
requirements 2 days Mon
7/2/18 Tue 7/3/18
Database
Developer ,Financial
Officer, IT Consultant
$2,240.00
Analyze non-
functional
requirements
5 days Wed
7/4/18 Tue 7/10/18
System Designer,
System developer and
analyst ,System Tester
$3,600.00
Network
specifications 3 days Wed
7/11/18 Fri 7/13/18
Database
Developer ,Scrum
master ,System
Analyst, System
Designer
$3,360.00
Milestone 3:
Completion of design
phase
0 days Fri 7/13/18 Fri 7/13/18 $0.00
Implementation
phase 11 days Mon
7/16/18 Mon 7/30/18 $7,600.00
Implement the
system into the
organization
3 days Mon
7/16/18 Wed 7/18/18
IT Consultant,
Network Manager,
Operational Manager
$2,640.00
Approval of
implementation plan 6 days Thu
7/19/18 Thu 7/26/18
Scrum master ,System
Designer, System
developer and analyst
$3,360.00
Coding of the
system 2 days Fri 7/27/18 Mon 7/30/18
Database
Developer ,System
Designer, System
developer and analyst
$1,600.00
Milestone 4:
Completion of
implementation phase
0 days Mon
7/30/18 Mon 7/30/18 $0.00
Testing phase 8 days Tue
7/31/18 Thu 8/9/18 $6,240.00
Integrated testing 6 days Tue
7/31/18 Tue 8/7/18
System Analyst,
System developer and
analyst ,System Tester
$4,800.00
User testing 2 days Wed
8/8/18 Thu 8/9/18
System Designer,
System developer and
analyst ,System Tester
$1,440.00

Milestone 5:
Completion of testing
phase
0 days Thu 8/9/18 Thu 8/9/18 $0.00
Closure phase 6 days Fri 8/10/18 Fri 8/17/18 $6,960.00
Final project report 2 days Fri 8/10/18 Mon 8/13/18
HR Manager, Project
Manager ,Project
Planner, Project
Sponsor
$2,240.00
Document review 3 days Tue
8/14/18 Thu 8/16/18
IT Consultant, Project
Manager ,Project
Sponsor
$3,600.00
Final sign off 1 day Fri 8/17/18 Fri 8/17/18
Financial Officer,
Project
Manager ,Project
Sponsor
$1,120.00
Milestone 6:
Completion of closure
phase
0 days Fri 8/17/18 Fri 8/17/18 $0.00
 Resource Assignments
Task Name Resource Names
Online stud farm management system
Initiation phase
Understand requirements of the project Project Manager ,Project Planner, Project Sponsor
Hire of project resources Project Manager
Development of business strategies based
on project requirements Risk Manager, IT Consultant, Project Manager
Identification of project stakeholders Project Manager ,Project Planner
Milestone 1: Completion of initiation phase
Planning phase
Risk management plan Project Manager ,Project Planner, Risk Manager
Stakeholder management plan Project Manager ,Project Planner
Communication plan Operational Manager, Project Manager
Procurement plan Operational Manager, Project Manager ,Project
Planner
Budget and schedule plan Financial Officer, IT Consultant, Project
Manager ,Project Sponsor
Milestone 2: Completion of planning phase
Design phase
Analyze functional requirements Database Developer ,Financial Officer, IT Consultant
Analyze non-functional requirements System Designer, System developer and
analyst ,System Tester
Network specifications Database Developer ,Scrum master ,System Analyst,
System Designer

Milestone 3: Completion of design phase
Implementation phase
Implement the system into the organization IT Consultant, Network Manager, Operational
Manager
Approval of implementation plan Scrum master ,System Designer, System developer
and analyst
Coding of the system Database Developer ,System Designer, System
developer and analyst
Milestone 4: Completion of implementation
phase
Testing phase
Integrated testing System Analyst, System developer and
analyst ,System Tester
User testing System Designer, System developer and
analyst ,System Tester
Milestone 5: Completion of testing phase
Closure phase
Final project report HR Manager, Project Manager ,Project Planner,
Project Sponsor
Document review IT Consultant, Project Manager ,Project Sponsor
Final sign off Financial Officer, Project Manager ,Project Sponsor
Milestone 6: Completion of closure phase

 Estimates for Each Activity / Task
Figure 1: Gantt chart

Ms project.mpp
(Source: Created by author)
Ms project file:
Part Four:
 Assumptions –
 It is assumed that the online stud farm management system implementation work should
complete within the timeframe of 3 months.
 All the project resources should successfully complete their work within scheduled time.
 With implementation of proposed system, the customers can perform of online booking and
payment in faster and cheaper way.
 All the project risks are mitigated on time using risk assessment plan.
 The project is not going out-of-scope.
 Risk identification framework-
Risk
ID
Description Probability Impact Rate Assigned
To
Response
Strategy
Threat or
Opportunity
1 The project
goes out of
budget.
99% 5 – for
high
5 Financial
Officer
Mitigate, the
project
budget plan is
properly
prepared as
per project
requirements.
It is threat, as
the budget will
increase causes
delay into the
project.
2 The project is
going behind
estimated
schedule.
89% 3 – for
medium
3 Project
Manager
Mitigate,
proper
estimation of
the time is
done as per
project
activities.
It is a threat for
the project as it
causes delay
into the entire
project plan.
3 There is lack
of human
resources.
70% 3 – for
medium
2 HR
Manager
Accept, and
more project
resources are
hired.
It is an
opportunity as
more resources
are hired and
they are
involved into
the
implementation
process of
system.
4 There is lack
of technical
37% 1-for 1 Software
Developer
Accept,
training is
It is an
opportunity as

skills of the
employees.
low provided to
the
employees to
train them on
technical
skills required
to use the
system.
the employees
can get
knowledge on
technical use of
the system.
5 The system is
not
functioning
properly as
per business
requirements
.
50% 3 – for
medium
2 Software
Developer
Mitigate,
proper
maintenance
is done for
the system.
It is a threat,
and before
start the
system, it is
reviewed
properly.
Part Five:
 The proposed online stud farm management system is zero-defect system with a team
philosophy to deliver of timely and quality booking services to the customers in Australia.
 A set of verification activities
Verification Activity When?
Testing issues of hardware and
software
At the testing phase
Review the technical documents At the testing phase
Code of organizational ethics At the closure phase
Project management standards At the planning phase
Feasibility analysis At the initiation phase
Review of project documents At the initiation phase
 A set of validation activities
Validation Activity When?
Review the code At the testing phase
Training program At the initiation phase
Review the implementation plan At the implementation phase
Project specifications review At the initiation phase
Validation of project requirements At the testing phase
Testing specifications At the testing phase

Part Six:
Closure and Evaluation Researching for the closure checklist and project
evaluation
a. Annotated bibliography
Refer to Appendix
b. Develop a closure checklist that the project team will use to ensure that the project has been
closed properly
Closure checklist Checklist options
Has testing been completed? Yes
Have documents been reviewed and approved? Yes
Requirements Traceability Matrix been checked? No
All risks and issues closed Yes
Handover completed? Yes
Training completed? No
c. Develop a project evaluation- outline and discuss how your project’s MOV will be evaluated
MOV of the proposed system is evaluated from the side of the project manager. It is the role of
project manager to control as well as monitor entire project work to complete it on time. The project
manager reviews the final project document for suggesting of any changes if it is required.

Part Six: References
Abdel Azeem, S., Hosny, H., & Ibrahim, A. (2014). Forecasting project schedule performance using
probabilistic and deterministic models. HBRC Journal, 10(1), 35-42.
Amrollahi, A., Ghapanchi, A. H., & Talaei-Khoei, A. (2014). Three decades of research on strategic
information system plan development.Communications of the Association for Information
Systems, 34(1), 84.
Andersen, E. (2014). Value creation using the mission breakdown structure. International Journal Of
Project Management, 32(5), 885-892.
Braglia, M., & Frosolini, M. (2014). An integrated approach to implement project management
information systems within the extended enterprise.International Journal of Project
Management, 32(1), 18-29.
Burke, R. (2013). Project management: planning and control techniques.New Jersey, USA.
Dalcher, D. (2015). Introduction to Software Project Management. Proj Mgmt Jrnl, 46(4), e2-e2.
Galliers, R. D., & Leidner, D. E. (2014). Strategic information management: challenges and strategies
in managing information systems. Routledge.
Hubicki, M. (2014). Risk Management Plan.
J Technol Transf. Sigmund, Z., & Radujković, M. (2014). Risk Breakdown Structure for Construction
Projects on Existing Buildings. Procedia - Social And Behavioral Sciences, 119, 894-901.
Kerzner, H. R. (2013). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Maier, E., & Branzei, O. (2014). “On time and on budget”: Harnessing creativity in large scale
projects.International Journal Of Project Management, 32(7), 1123-1133.
Nanda, V. (2016). Quality management system handbook for product development companies. CRC
Press.
Pritchard, C. L., & PMP, P. R. (2014). Risk management: concepts and guidance. CRC Press.
Randolph, S. (2014). Maximizing Project Value: A Project Manager's Guide. Project Management
Journal, 45(2), e2-e2.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Serra, C. E. M., & Kunc, M. (2015). Benefits realisation management and its influence on project
success and on the execution of business strategies. International Journal of Project
Management, 33(1), 53-66.
Stark, J. (2015). Product lifecycle management. In Product Lifecycle Management (pp. 1-29). Springer
International Publishing.
Svejvig, P., & Andersen, P. (2015). Rethinking project management: A structured literature review
with a critical look at the brave new world. International Journal of Project
Management, 33(2), 278-290.

Todorovic, M. L., Petrovic, D. C., Mihic, M. M., Obradovic, V. L., & Bushuyev, S. D. (2015). Project
success analysis framework: A knowledge-based approach in project
management. International Journal of Project Management, 33(4), 772-783.
Verburg, R. M., Bosch-Sijtsema, P., & Vartiainen, M. (2013). Getting it done: Critical success factors
for project managers in virtual work settings.International Journal of Project
Management, 31(1), 68-79.
Verzuh, E. (2015). The fast forward MBA in project management. John Wiley & Sons.

Appendix
a. Annotated bibliography
Paper 1: “Todorovic, M. L., Petrovic, D. C., Mihic, M. M., Obradovic, V. L., & Bushuyev, S. D. (2015).
Project success analysis framework: A knowledge-based approach in project
management. International Journal of Project Management, 33(4), 772-783.”
This particular article provides an analysis of the knowledge-based approach in project management
as it is the major issues into the project environment due to poor project success analysis along with
lack of project documentation. The project evaluation is part of results based on the project
management. It helps the project manager to manage the resources along with project activities to
enhance the development results. The interim and final evaluations are focused on the project
outcomes. The project evaluation is provided with an opportunity towards the business strategies
and assumptions into the project. This article also defines roots of the theoretical concepts into the
knowledge management.
Paper 2: “Serra, C. E. M., & Kunc, M. (2015). Benefits realisation management and its influence on
project success and on the execution of business strategies. International Journal of Project
Management, 33(1), 53-66.”
This particular article analysed perceptions of the project success with how the dimensions of the
success will influence the final project perceptions. The strategies of business, organizational
changes are required into a development project. Benefits realization management is required into a
project to close the research gaps among strategic planning as well as execution to make sure that
implementation of valuable initiates are done. The benefits realization practices are helpful into the
project success rate. The results of this article shows that the project is succeed on the strategic
value of the business organization. The theoretical models are required to be designed. There are
requirement of feedback from the customer’s side to increase quality of the system.
Paper 3: “Svejvig, P., & Andersen, P. (2015). Rethinking project management: A structured
literature review with a critical look at the brave new world. International Journal of Project
Management, 33(2), 278-290.”
This particular article provides results of structured review of the project management. There is
rethinking of the project management which is based on six categories such as contextualization,
social aspects, rethinking practices, complexity, actuality of the projects, as well as broader
conceptualization. At the time of development of a system into any organization, the project
management skills and proper knowledge is required to design the system. The employees should
have project management skills such as critical thinking as well as practical thinking to conduct any
project related to development of any system.