Online Stud Farm: Project Plan for Management System Development

This project focuses on developing an online stud farm management system to replace an inefficient manual data management system. The project outlines the measurable organizational value (MOV) by prioritizing operational and financial impacts, aiming for a faster and cheaper online booking system. Key aspects covered include scope management with clearly defined in and out of scope elements, assumptions, and constraints, primarily focusing on budget and timeline. A resource plan details the necessary personnel, technology, and facilities, emphasizing on-site teamwork. The Work Breakdown Structure (WBS) in MS Project includes milestones for each project phase, activities/tasks, and resource assignments, providing a structured approach to project execution. The system aims to deliver a secure, reliable, user-friendly, and affordable online booking experience within 8 months and a budget of $85,000.

Student Name
ID Assignment Title:
Online Stud Farm
Management system

1. Part One: (15 Marks)
1.1 MOV - Measurable Organisational Value (5 Marks)
Identify the desired area of impact - Rank the following areas in terms of importance: Strategy /
Customer / Financial / Operational / Social (5 Marks)
Rank the area of impact (add in any more area you can think of)
Area of Impact Rank (1 to 5)
Strategy: Project management strategies
are associated to the technology
professionals. The project developers
should use iterative process which
allows them to gain resultant from the
test version. Proper business strategies
increase the overall business efficiency.
3
Customer: Customers play very
important role in project success.
Customer helps in business growth by
giving their valuable feedback an invoice
to the developers. Based on the
feedback operational and functional
changes occur in the businesses.
4
Finance: The responsibility of the
project sponsors are to prepare and
invest proper amount of budget to the
Online Stud farm so that they can
incorporate all necessary technical
operation and functionalities to their
system to provide an effective booking
system to the consumers.
1
Operational: The role of the operation
manager is to look after all the software
hardware operations are running
properly or not. With proper operational
efficiency the developers will be able to
deliver a user friendly and efficient
system to the consumers.
2
Social: Social support is another area of
impact. If proper social support from the
government and the sponsors are
obtained then the company will be able
to deliver a secured and effective system
to the consumers. Necessary motivation
is the other thing that also should have
5

to be considered.
• SUMMARISE THE MOV IN A CLEAR CONCISE STATEMENT OR TABLE
(Note: the MOV should inform everyone what the project will achieve, not how it will be achieved. It
should also focus on the organisation, not on the technology that will be used to build or support the
information system).
 Choose the area of impact you have ranked as no 1.
 For that area of impact
 With reference to your project, identify one or two of the following types of value:
 Better - is improving quality important to your client?
 Faster - does your client want to increase efficiency?
 Cheaper - is cutting costs important?
 Do more - does your client want to continue its growth?
The aim of the project of the Online Stud Farm is to deliver a secured online booking
system to the consumers. Initially, the company has a spread sheet for managing all the
information accordingly however, it was quite time taking and ineffective from the
business perspectives. The traditional process was not at all sustainable. Thus, the two
different types of values considered for the online project include faster and cheaper.
Faster: The online booking system of Stud farm will become quite faster with additional
incorporation of technologies. It is the role of the project developers and the project
managers to design the system properly so that it can meet the requirements of the
company and the demand of the consumers as well.
Cheaper: Besides efficient the system is also needed to be cheaper and affordable for
the consumers end. From market analysis it has been found that there are already many
online booking farms available thus besides efficiency the online booking cost or price
should also have to be cheaper than the previous one.
 Develop an appropriate metric - this sets the target and expectation of all the stakeholders.
It is important to determine a quantitative target that needs to be expressed as a metric in
terms of an increase or decrease of money.
Stakeholders Expectation
Government To deliver a secured, reliable, flexible, user
friendly and affordable online booking system to
the consumers.
Project sponsors The project sponsors are responsible to cross
check the project budget that has been prepared
by the project finance manager. It is the

responsibility of the project sponsors is to
identify and invest the accurate amount for the
successful implementation of the project.
Hardware suppliers In order to develop the online booking system
the hardware suppliers are expecting to deliver
proper equipments and support systems to
obtain proper delivery outcome.
Software suppliers The software suppliers are expecting to deliver
proper software resources and necessary license
to run the applications accordingly.
Network suppliers The network supplier’s expectation is to deliver
and design network of the system in such as
way so that it can deliver secured system to the
consumers.
 Determine the timeframe for achieving the MOV - ask yourselves, when do we want to
achieve this target metric?
From the overall system analysis it has been found that, in order to design and implement the online
stud farm management system total 8 months will be enough and at the same time within the
budget of $85,000 the project will be successfully prepared.
 • Part Two: (10 Marks)
Scope (minimal 10 items) – 10 Marks
 Requirements are gathered and documented
 Design and Development of the online system outline of prototype
 Test and Implement the prototype of the online system
 Reports are implemented based on the consumers feedback
 Support the system through warranty period of approximately 18 months
 To incorporate necessary channel security to prevent unwanted data access from the server
 Based the online website a mobile app is also developed
 The Mobile application is designed considering all M-commerce business strategies
 The app has Graphical User Interface
 For designing the system is such a way so that it can develop a distributed system
Out of Scope
 There is no post project maintenance approaches are considered and developed by the
project manager and operation manager
 No such appropriate change management plan is designed for the online Stud Farm booking
system
Assumptions
After analysing the project details it has been found that, project assumptions are referred to as
statement rather interpretation that cannot be changed during the project development phase.

With proper project assumptions the online stud farm management system can meet their
preliminary expectation. It is assumed that the details of the breeding features will be available in
the system including business types, public liability insurance details, micro chipping and many other
identification processes. The financial features are also assumed to be available in the system.
Moreover, it is assumed that there will be a rate of discount for the selected owners and mark up
costs.
Constraints
Triple project constraints are available for this online Stud Farm project. It is expected that the
project will be completed within 8 months with an estimated cost of $85,000. Quick, easy recording
process, arrival, departure and breeding reviews are also available in the online booking system.
Different ranges of technologies are also included to the system in terms of project assumption.
Scope Management Plan – 10 Marks
The scope management plan developed for the online booking system include management
planning, management approaches, roles and responsibilities and project scope statement. The
objective of scope management is to review the project objectives and requirements those are
necessary for successful accomplishment of the online Stud farm management system. The other
activities of the scope management include effective design of budget, scope ad budget of the
project.
Resource Plan (from MS-Project)
 People (and their roles), plus any extra personnel that is required for the project – Project
screenshot.
Figure 1: Resource sheet for the Online Stud Farm project
(Source: Created by author)
 Technology - any hardware, network and software needs to support the team and your
client.

Hardware Server, memory, hard drives, memory,
processors, computers, laptop etc.
Software Operating system, database, caching
software, server side scripting language,
licence to run all the project
requirements
Network TCP/IP network model, bandwidth, and
diagnostic tool.
 Facilities - where will most of the teamwork be situated?
From the facilities to be served by the online system it is defined that, most of the
teamwork will be situated onsite and not offsite.
 Other - for example, travel, training etc.
Travel Requirements  Ticket for travel
 Return ticket
 Passport (not expired)
 Visa (Not expired)
Training Requirements  Technical training program
 Non technical training
 Cultural enhancement progra
Part Three: (15 Marks)
Using MS Project, develop a schedule using a high level Work Breakdown Structure (WBS). It
should include:
 Milestones for each phase and deliverable (4 marks)
Milestone 1: Successful completion of project
initiation phase Project manager
Milestone 2: Successful completion of project
planning phase Project manager
Milestone 3: Successful completion of project
design phase Project manager
Milestone 4: Successful completion of project
testing phase business analyst, Project manager
Milestone 5: Successful completion of project
closure phase Project manager
 Activities / Tasks(4 marks)
WBS Task Name Duration Cost

0 Online Stud Farm management
system 240 days $82,152.00
1 Project initiation 38 days $15,312.00
1.1 Analyzing current manual data
management system of Stud farm 9 days $2,016.00
1.2 Feasibility study 8 days $1,600.00
1.3 Requirement identification 6 days $3,264.00
1.4 Resource analysis 9 days $2,160.00
1.5 Resource identification 8 days $2,880.00
1.6 Resource gathering 9 days $2,160.00
1.7 Project sponsors signing 7 days $1,232.00
1.8 Milestone 1: Successful
completion of project initiation phase 0 days $0.00
2 Project planning 62 days $22,216.00
2.1 Risk management plan 10 days $2,240.00
2.2 Communication plan 9 days $1,584.00
2.3 Contingency planning 8 days $1,792.00
2.4 Valuable insights and analytics 10 days $2,400.00
2.5 Procurement planning 10 days $4,160.00
2.6 Hardware requirement collection 12 days $3,840.00
2.7 Software requirement collection 11 days $4,400.00
2.8 Network requirement collection 5 days $1,800.00
2.9 Milestone 2: Successful
completion of project planning phase 0 days $0.00
3 Design phase 108 days $36,944.00
3.1 Outlining the prototype 20 days $4,480.00
3.2 Designing the prototype 22 days $5,632.00
3.3 Modeling 25 days $6,000.00
3.4 Coding 25 days $5,600.00
3.5 Application installation 30 days $7,680.00
3.6 Mobile interface design for mobile
app 10 days $4,480.00
3.7 Graphical user interface design 12 days $3,072.00
3.8 Milestone 3: Successful
completion of project design phase 0 days $0.00
4 Testing 32 days $6,144.00
4.1 Unit testing 10 days $1,920.00
4.2 Integrated testing 10 days $1,920.00
4.3 Online system acceptance testing 12 days $2,304.00
4.4 Milestone 4: Successful
completion of project testing phase 0 days $0.00
5 Closure 6 days $1,536.00
5.1 Stakeholder signoff 2 days $640.00
5.2 Final documentation 4 days $896.00
5.3 Milestone 5: Successful
completion of project closure phase 0 days $0.00

 Resource Assignments(4 marks)
WBS Task Name Duration Resource Names
0 Online Stud Farm management
system 240 days
1 Project initiation 38 days
1.1 Analyzing current manual data
management system of Stud farm 9 days operation manager
1.2 Feasibility study 8 days project finance manager
1.3 Requirement identification 6 days operation manager,Project
manager
1.4 Resource analysis 9 days business analyst
1.5 Resource identification 8 days project sponsor
1.6 Resource gathering 9 days team leader
1.7 Project sponsors signing 7 days HR manager
1.8
Milestone 1: Successful
completion of project initiation
phase
0 days Project manager
2 Project planning 62 days
2.1 Risk management plan 10 days operation manager
2.2 Communication plan 9 days HR manager
2.3 Contingency planning 8 days operation manager
2.4 Valuable insights and analytics 10 days team leader
2.5 Procurement planning 10 days HR manager,team leader
2.6 Hardware requirement
collection 12 days hardware requirement
2.7 Software requirement
collection 11 days software requirement
2.8 Network requirement collection 5 days network requirement
2.9
Milestone 2: Successful
completion of project planning
phase
0 days Project manager
3 Design phase 108 days
3.1 Outlining the prototype 20 days system designer
3.2 Designing the prototype 22 days application programming
manager
3.3 Modeling 25 days team leader
3.4 Coding 25 days operation manager
3.5 Application installation 30 days application programming
manager
3.6 Mobile interface design for
mobile app 10 days system designer,system
developer
3.7 Graphical user interface design 12 days application programming
manager
3.8 Milestone 3: Successful
completion of project design phase 0 days Project manager
4 Testing 32 days
4.1 Unit testing 10 days system tester
4.2 Integrated testing 10 days system tester

4.3 Online system acceptance
testing 12 days system tester
4.4 Milestone 4: Successful
completion of project testing phase 0 days business analyst,Project
manager
5 Closure 6 days
5.1 Stakeholder signoff 2 days Project manager
5.2 Final documentation 4 days operation manager
5.3 Milestone 5: Successful
completion of project closure phase 0 days Project manager
 Estimates for Each Activity / Task (3 Marks)

Figure 2: Gantt chart for the Online Std Farm management system
(Source: Creted by author)

Part Four: (15 Marks)
The assumptions include in this project are as follows:
 Availability of the key project members
 The performance of the project team members
 The skills and knowledge of the associate project team members
 The times for the vendor’s delivery
 The rate of accuracy of the project schedule dates
 List at least 5
 Using the Risk Identification Framework as a basis, identify five risks to the project –
 Analyse these risks, assign a risk to an appropriate member, and describe a strategy for the
management of each specific risk. (10 Marks)
 List at least 5
Ris
k ID
Description Probabilit
y
Impac
t
Rate Assigned
To
Response
Strategy
Threat or
Opportunity
12 Wrong
resource
allocation
80% 5
1-
High Project
manager
The project
managers are
responsible
identify and
allocate
resources for
the respective
tasks. Thus at
the project
initiation
phase the
project
manager is
required to
identify and
allocate
proper
resources for
proper
activities.
With proper
resources
allocation the
risks of
overrun if
budget and
time can be
minimized.
4 Improper
communicatio
n
management
plan
90% 5 High HR and
project
manager
Open
communicatio
n approach
balancing
parallel
communicatio
n is required
to be designed
by the project
managers at
the very
project
initiation
Proper
communicatio
n will allow
the team
members to
communicate
with each
other
accurately by
sharing their
thoughts and
innovative
ideas.

phase.
5 Improper
schedule plan
75% 3 Mediu
m
Operatio
n
manager
and
facility
manager
The operation
manager
should create
the project
schedule at
the very
project
initiation
phase.
Proper
schedule will
allow the
project team
members to
complete the
project within
estimated
time phase
and budget
estimated.
8 Distributed
project team
50% 1 Mediu
m
Project
manager
The project
manager
should allow a
proper
platform
where the
project team
members will
be able to
share their
point of views
with others.
Distributed
project team is
always very
difficult to
manage. Thus
it is always a
threat to the
project
development
team and the
project team
members.
10 Lack of skills 80% 5 High System
develope
r
Training and
development
program
should be
arranged by
the project
manager.
Will give
opportunity to
the project
team
members to
increase their
level of
knowledge
effectively.
6 Insufficient
technical
support
90% 5 High Operatio
n
manager
and
project
sponsor
After
designing the
project
prototype,
proper
technical
support
should be
adopted by
the project
team
members.
Technical
support will
give Stud farm
an effective
online booking
system.