Online Stud Farm Management System (OSFMS) Project Management Report

This report outlines the development of an Online Stud Farm Management System (OSFMS) by Globex Corp, focusing on project management principles, team collaboration, and individual learning. It covers aspects such as resource hiring, allocation, communication planning, and risk management. The team charter details member roles, skills, and ethical guidelines. Learning cycles are documented through meeting minutes and records of knowledge acquisition. A communication plan is presented to ensure effective stakeholder engagement. The report also reflects on the importance of leadership and management skills for project success, emphasizing team collaboration and motivation. The project aims to automate stud farm operations, enhancing accuracy and efficiency while adhering to ethical and quality standards.

Globex Corp
Online Stud Farm Management System
Student Name Student ID
Student Name Student ID
Student Name Student ID
Student Name Student ID

Online Stud Farm Management System (OSFMS)
Abstract
An Online Student Farm management system is built using the principles of project management
which includes hiring of resources, allocation of resources, team learning, communication plan and
individual learning. The report aims at individual and team learning and efforts.
Part One
1. Project Name / Team:
Team Name: Online Stud Farm Management System (OSFMS) Project Team
S. No Team Member Contact
Number
Email Role
1 TM 111-7811-
827
[e-mail] System
Developer
2 TE 222-6723-
672
[e-mail] System
Designer
2. Project overview
In this report, the group goes for building up a proposed framework for overseeing on the
Online Student Farm Management System. It will cover contracting of required assets and
assignment of required assets and materials. Be that as it may, the task won't cover promoting
of the undertaking. Additionally, spending plan and fund will be overseen by the Virtucon
and Globex corp.
3. Project Description
Globex Corp has taken up a project for the development and implementation of an automated
system called Online Stud Farm Management System (OSFMS). The company is closely
work with Virtucon since long periods of time and must meet the specifications and goals of
this project as well. There are several problems that are encountered with the current manual
processes that are followed in the stud farms. For instance, the bookings and payments are
manually handled by the Stud Manager that may lead to the presence of several errors and
mistakes. The automated is being developed so that all such possibilities of errors and
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Online Stud Farm Management System (OSFMS)
mistakes are avoided. The system will offer additional benefits of enhanced accuracy, speed,
and quality as well.
b. Project Objectives
 To adhere to the functional and non-functional aspects during the design,
development, and implementation of the system.
 To maintain compliance with the ethical policies, legal policies, and quality standards
throughout the life cycle of the project.
 To finish all the project tasks and activities within the schedule and budget that is
estimated for the project (Openlearn, 2016).
3. Team Charter
Team Members Role Skills and Knowledge Inventory
TM System
Developer
Coding and programming skills for the
development of the back-end and front-end
platforms of the stud farm management system
(Francis & Horine, 2016). Unit testing and system
testing skills and knowledge to ascertain that the
system is free from bugs
TE System Designer Development of the blueprint of system with the
aid of design diagrams, such as use case diagrams,
entity relationship diagrams, network activity
diagrams, etc. The creation of wireframes and UI
screens for the system.
4. Team Rules & Expectations
Team Rules  To make sure that team collaboration is maintained and
reflected at all times
 Compliance to the ethical and professional codes of conduct
 Regular and timely sharing of information with the fellow
team members and stakeholders
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Online Stud Farm Management System (OSFMS)
 To assist the team member in the resolution of a defect or
query
Expectations
(previous experience)
 Enhanced team communication and information exchange
 Use of fair treatment towards all the members in the project
team
 Active involvement of all the members in the project team
during the meetings and discussions
 Willingness to avoid and resolve conflicts and disputes instead
of developing new issues
Values  Enhancement of Quality of Life
 Professionalism
 Priority of public interest
 Honesty
 Competence
Code of Ethics  Deontology Ethics
 Virtue Ethics
 Consequentialism Theory of Ethics

Name Signature Date
1. TM 24-04-2018
2. TE 24-04-2018
Part Two
Learning Cycles
1. Meeting Minutes and Outcome:
Meeting 1
Role Date/Time&
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Online Stud Farm Management System (OSFMS)
Attendees
Organiser
( TM, System Developer
)
Use of prototyping model for the development
of the online system. The development of the
system shall be done using a scalable and
robust language, such as Python or PHP.
13 March
2018 week
Scribe  The software development life cycle shall
be based on the Prototyping model
 The coding of the system shall be done in
PHP language
Outcome of the meeting:
PHP shall be the coding language that must be used
Prototyping model shall be used for system development
Meeting 2
Role Date/Time&
Attendees
Organiser
(TE, System Designer)
The design methodology and principles
shall promote the responsiveness and user
experience of the system
27 March 2018
week
Scribe Responsive web design principles shall be
followed
The visual appeal and user experience shall
be promoted in the system
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Online Stud Farm Management System (OSFMS)
Outcome of the meeting:
The users must be able to obtain responsive system having a consistent layout, smooth
navigation across the screens and pages, and error resolution mechanisms.
The visual appeal shall be maximized through feedback options, use of graphics, and
matching color tone and themes.
Meeting 3
Role Date/Time&
Attendees
Organiser
(TM, System Developer)
Identification of the project risks in the
areas and categories, such as legal,
ethical, quality, technical, and
operational.
03 April 2018 week
Scribe A risk management plan needs to be
developed to address the risks and
project issues through the applicable
treatment strategy to avoid any of the
adverse implications of the issues
(Dds, 2016).
Outcome of the meeting:
The legal, ethical, and quality risks shall be avoided by providing the respective trainings and
information to the members of the project team.
The operational excellence shall also be improved through the training.
The technical issues and risks shall be avoided and mitigated by review of the technical tools
at regular basis and ensuring the availability of an alternate tool.
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Online Stud Farm Management System (OSFMS)
2. Team Learning Record
What we know
(Facts)
What we think we know
(Assumptions)
What we don’t know
(Questions to be Answered)
Scalability of the system to
incorporate the changes is
necessary
The use of a scalable
programming language will
promote the scalability of the
system.
Which is the most suitable
coding language that shall be
used?
Maximizing the visual appeal
and user experience of the
system
The design of the system
through Responsive Web
Design principles will
enhance the visual appeal and
user experience
What specific principles shall
be utilized?
Learning Cycle
6
Learning
Cycle1
System Scalability
Listing of the
suitable
coding
languages
Decision of the
language to be
used
Enhancement of
scalability of the
system

Online Stud Farm Management System (OSFMS)
Part Three
7
Learning
Cycle2
Visual Appeal &
User Experience
Responsive
design
principles
Implementation of RWD
principles to increase the
responsiveness of the
system
On-going
developments
in the design of
the system

Online Stud Farm Management System (OSFMS)
Part Three
Communication Plan
Project
Objectives(High
Level
 To adhere to the functional and non-functional aspects during the design,
development, and implementation of the system.
 To maintain compliance with the ethical policies, legal policies, and
quality standards throughout the life cycle of the project.
 To finish all the project tasks and activities within the schedule and
budget that is estimated for the project (Watt, 2016).
Targeted
Audience(Stake
holders
 Project Client
 End System-Users
 Supplier Groups
Stakeholder
name
Information to be
shared
Frequen
cy
Location Purpose Mechanism
Who What When Where Why How
Project Client
The information
on the latest
project status in
the form of project
reports, project
estimation and
plans along with
list of disputes and
conflicts.
The
status
reports
must be
circulate
d on a
weekly
basis
along
with the
details of
estimatio
ns, gap
analysis,
and list
of
The
meetings
must be
executed for
the
stakeholders
in the in-
house
meeting
rooms
enabled
with the
tele-
conferencin
g facilities
To ensure that
the client is
aware of the
status of the
project and is
made available
with all the
developments
and associated
issues
The
information
shall be sent
to the
suppliers in
the form of a
PDF file
attached in
secure mails
(Spaho,
2016)
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Online Stud Farm Management System (OSFMS)
conflicts
and
disputes.
End System-
Users
The usable
components of the
system and
working modules
The
working
modules
shall be
released
for usage
after a
gap of
every 15
days
The
meetings
must be
executed for
the
stakeholders
in the in-
house
meeting
rooms
enabled
with the
tele-
conferencin
g facilities
(O’Sullivan,
2016)
To provide the
users with the
ability to access
working
modules and
gain their
comments on
the same
The working
modules shall
be sent to the
end system
users in the
form of a
HTML files
attached in
secure mails
Supplier Groups List of the tools,
equipment, and
software required
for the execution
of project tasks
The list
must be
provided
to the
stakehol
ders in
the
planning
phase
and shall
be
revised
and
shared as
The
meetings
must be
executed for
the
stakeholders
in the in-
house
meeting
rooms
enabled
with the
tele-
conferencin
To receive the
tools, software,
and other
equipment in a
timely manner
so that the
project activities
are carried out
on a timely basis
The list shall
be sent to the
suppliers in
the form of a
PDF file
attached in
secure mails
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Online Stud Farm Management System (OSFMS)
per the
project
needs.
g facilities
Part Four
It has always been known that adequate leadership and management play a very important
role in the success or failure of the projects. The significance of these skills and roles became
clear with the actual experience of the same during the timeline of the project. The specific
skills and competencies that the project leaders and the project managers shall possess
became clear. The leadership can be executed in a variety of different styles and the aim
should be to motivate the employees to adopt the best practices and maintain the ethical
compliance in all the activities. ICT projects involve a huge number of tasks and activities
that are simultaneously carried out. Effective project management and leadership are essential
for such projects. The primary resource responsible for ensuring the adequate execution and
completion of all the activities is the Project Manager. The resources must have soft skills as
communication, negotiation, leadership, creative thinking, and critical thinking abilities along
with technical knowledge and skills. The decision-making skills of the Project Manager are
of a great importance in the projects (Westland, 2016). The resource shall also know the
strategies that shall be adopted for managing the project risks and issues (Mmu, 2016).
The roles and specific responsibilities were defined in the project planning phase and were
mapped with the employees assigned with the project duties to ensure that any confusion was
avoided. The primary reason and force behind the success of the project was the skills and
abilities of the team members and the spirit of team collaboration showcased by the
employees. The managers could motivate the employees to perform the project tasks as per
the best of their abilities and productivity levels. The organization also proved to be
supportive of the same by providing the employees with the benefits and monetary and non-
monetary rewards to keep them motivated at all times. The skills of the employees play a
significant role during the execution of the project tasks. It is, therefore essential that the
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Online Stud Farm Management System (OSFMS)
resources are allocated with the project responsibilities as per their skill set and abilities. This
will ensure enhanced success rate for the projects.
References
Dds,. (2016). Meeting Rules. Retrieved 24 April 2018, from
http://www.dds.ca.gov/ConsumerCorner/MakeComplexintoSimple/AdaptationSamplesMeeting
Rulespg9-16.pdf
Francis, D. & Horine, G. (2016). The Purpose of the Project Charter | PMP Exam Cram: Project
Initiation | Pearson IT Certification. Pearsonitcertification.com. Retrieved 24 April 2018, from
http://www.pearsonitcertification.com/articles/article.aspx?p=102300&seqNum=2
Mmu,. (2016). A checklist for project managers. Retrieved 24 April 2018, from
http://www2.mmu.ac.uk/media/mmuacuk/content/documents/bit/Project-Checklist-v6.pdf
Openlearn,. (2016). Completing the project. Retrieved 24 April 2018, from
http://www.open.edu/openlearn/money-management/management/business-studies/completing-
the-project/content-section-2.2.1
O'Sullivan, K. (2016). Creating and executing an internal communications plan for knowledge
management systems deployments: Journal of Knowledge Management: Vol 11, No 2. Journal
Of Knowledge Management. Retrieved from
http://www.emeraldinsight.com/doi/abs/10.1108/13673270710738951
Spaho, K. (2016). Organizational Communication. Retrieved 24 April 2018, from
http://www.saycocorporativo.com/saycouk/bij/journal/vol4no2/case_2.pdf
Watt, A. (2016). 15. Communication Planning | Project Management. Opentextbc.ca. Retrieved 24
April 2018, from https://opentextbc.ca/projectmanagement/chapter/chapter-15-communication-
planning-project-management/
Westland, J. (2016). Project Manager. Project Manager. Retrieved 24 April 2018, from
http://projectmanager.com.au/7-critical-skills-for-project-managers/
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