University Project: Development of Online Stud Management System

This project outlines the development of an online stud management system for a company named 'Stud Farms.' The project aims to automate operations, including online booking, payments, financial tracking, and breeding management. It details team roles, responsibilities, a team charter, and communication plans. The project also includes learning cycles, detailing meetings and discussions on system requirements, project resources, and stakeholder communication. The project covers various aspects such as project management, system development, database development and stakeholder communication. It also reflects on leadership qualities and time management skills essential for successful project completion, along with a bibliography of relevant project management resources.

Running head: PROJECT MANAGEMENT
Project: Development of Online Stud management system
Name of the student
Name of the university
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
Part 1:.........................................................................................................................................2
1.1 Project/Name/Team/Description......................................................................................2
1.2 Team Charter....................................................................................................................3
1.3 Team rules and expectations............................................................................................5
Part 2:.........................................................................................................................................6
2.1 Learning Cycles...............................................................................................................6
Part 3:.........................................................................................................................................7
3.1 Communication plan........................................................................................................7
Part 4:.........................................................................................................................................8
4.1Learning cycles.................................................................................................................8
Bibliography...............................................................................................................................9

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Part 1:
1.1 Project/Name/Team/Description
Project name: Development of Online Stud Management System
Team
Team Name: <Please fill>
Team Members Role Contact No Email
Anderson Watson Project manager <Please fill> <Please fill>
Thalia Little Database developer <Please fill> <Please fill>
Marcus Dalton Team leader <Please fill> <Please fill>
Alfred Cobb System developer and
analyst
<Please fill> <Please fill>
Project overview
The project is mainly aims to develop an online management system for an
organization, which is mainly named as “Stud Farms”. The organization works manually for
supervising its activities and therefore faces lot of complexities. In order to mitigate the
complexities, Globlex wants to invest in the development of online system.
Project description
The online management system that is required to be developed for Stud farm
provides opportunity of booking as well as making payment through an online platform. In

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addition to this, the system provides features like financial feature, breeding feature as well as
mobile feature for providing proper facility to the clients. Additionally the system includes
other features, which are as follows:
 Online tracking of location facility is given by the OSFM system
 The system also assists in giving the opportunity for reviewing various breeding
processes
 It helps in tracking financial costs including BAS and GST
1.2 Team Charter
Name Role Skills and inventory
knowledge
Roles and
responsibilities
Anderson Watson Project manager The project manager
have knowledge in
different project
management aspects
and are mainly
skilled in managing
cost as well as time
that is related with
the project.
The project manager
is quite responsible
of managing the
project phases
successfully.
Thalia Little Database developer The database
developer is skilled
in technical field and
has knowledge in
building database.
The database
developer creates the
database for the
online system.

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Marcus Dalton Team leader The leader is skilled
is leading as well as
managing the project
of online
management system.
The team leader
gives suggestions to
other members so
that they can
effectively work
within the project.
Alfred Cobb System developer
and analyst
The system analyst
and developer are
skilled in debugging
as well as installing
system.
The system
developer helps in
installing, debugging,
testing as well as
encoding the entire
system successfully.
Communication plan
Communication
Type
Frequency / Time Location Emails and Document
Storage location
Team meeting Monthly Office premise The documents related
with the meeting are kept
in office so that the
information can be
accessed whenever
needed.
Meeting on
budget
Weekly Room 3.1 The meeting on budget
is mainly documented in
report.
Status report Monthly Office premise The status report is

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PROJECT MANAGEMENT
meeting documented in the office.
Change
management
meeting
Bi-weekly Room 2.5 Email is saved so that it
can be used when
needed.
Weekly
meetings
Weekly Office Project report documents
1.3 Team rules and expectations
Individual work
The goal of the team is to share proper duties among the various stakeholders so that
neither of the team member are pressurized and the entire work of the team get finished
within the expected due date.
Before undertaking tis project, I have gained both negative as well as positive
experiences while working as a team member in a project. Sometimes I got help from other
stakeholders of the team whereas I faced some challenges as well as issues in interacting with
team members.
Team values
The team values include:
 The project team must be multitasking
 The team must be able to handle any type of problem effectively
 They are talented in managing project related time.
Code of ethics

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The code of ethics includes:
 Professional code of conduct needs to be maintained
 Originality of work required to be maintained
 The team members should not be pressurized with work
Rules and expectations
The rules include:
 Every member must be present during the meeting
 Legal notices will be given if the member does not perform properly
 All the members have to right to give suggestion during the process of decision
making
Part 2:
2.1 Learning Cycles
Meeting Organizer Scribe Understanding the
project
Meeting 1 Database developer System analyst and
developer
The functional and
non-functional
system requirement is
elaborated.
Meeting 2 Project manager Project manager Proper information
about the concepts as
well as initial stages
of the project is

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PROJECT MANAGEMENT
elaborated.
Meeting 4 Project manager Team leader Project associated
resources are
analysed as well as
determined
successfully.
Part 3:
3.1 Communication plan
Stakeholder
name
Information
to be shared
Frequency
of
information
exchange
Location of
information
exchange
Purpose of
communication
Mechanism for
communication
Hardcopy, pdf,
ppt, word,
email, etc.
Who What When Where Why How
Project
manager
The project
manager
gives details
about
purpose and
requirements
of the
project.
Whenever
needed
Office
premise
To give
details to the
team members
about the
project so that
they can work
properly;
Hardcopy,
softcopy
Sponsor Sponsor
provides
Once Room 3.2 The details are
provided so
Hardcopy,
softcopy

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PROJECT MANAGEMENT
information
about the
fund that is
approved.
that the team
members can
easily finish
the project
within that
budget
Database
developer
They
discussed
about
debugs that
occur during
database
developer
Monthly Room 2.4 The problem is
communicated
so that higher
authority can
take proper
action
Pdf, hardcopy,
softcopy
Part 4:
4.1Learning cycles
It is realized by me that proper leadership qualities must be present within a project
manager for accomplishing the objectives of the project. However when I have nagged with
this project I analyzed that a single style of leadership is not helpful. A leader must always be
prepared for changing the style as per the need and situation for achieving successful.
Additionally, proper skills in time management are very much vital for the project.
The ICT project manager must have proper knowledge in soft skills for managing the
project like development of management system. In addition to they must also be capable of