AM804001 Project Management: OPAIC Building Garden & BBQ Area

This project management plan outlines the development of a garden and BBQ area on the roof of the OPAIC building, designed for staff summer programs. The plan details the project's scope, including accommodating at least 80 members and incorporating green building principles for energy efficiency. Key components include a project management approach, schedule baseline with work breakdown structure, change management plan, communication management plan, cost baseline, procurement plans, quality baseline, risk management plan, and project approval requirements. The project aims for completion within six months and a budget of $72,300, focusing on commercial revenue and competitive advantages through effective project management strategies. Desklib provides access to this and other solved assignments for students.

Running head: PROJECT MANAGEMENT
Project Management: “The Addition of a Garden and BBQ Area on the Roof of the OPAIC
Building”
Name of the student:
Name of the university:

1PROJECT MANAGEMENT
Executive Summary
This project defines the role of proper project management protocols in the development of an
additional garden and BBQ area on the roof top of OPAIC building. This specific area is
designed to arrange summer programs for the staffs. The accommodation of the garden area
should be designed in such a way so that it can hold 80 members atleast. Food and beverages are
the services offered by the hosts and the owners of the company. In addition to this, for energy
consumptions the concept of “Green building” is also added to it. From the detail of the design it
is expected that, the project will not take any longer than 6 months for its successful completion.
In addition to this, the total budget estimated for the project is $72,300. It is assumed that even if
all the criteria are considered then also the project must not exceed the estimated budget. The
project is expected to be completed within this budget to gain commercial revenue and
competitive advantages as well.

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Table of Contents
1. Introduction..................................................................................................................................4
2. Project management approach.....................................................................................................4
3. Project scope including milestones and management plan..........................................................5
4. Schedule baseline and work break down structure (WBS).........................................................6
5. Project plan list of schedule items/activities................................................................................8
6. Change management plan..........................................................................................................17
7. Communication management plan............................................................................................17
8. Cost baseline and procurement plans..........................................................................................5
9. Quality baseline and management plan.......................................................................................5
10. Risk management plan with a risk register..............................................................................10
11. Project approval requirements.................................................................................................12
References......................................................................................................................................13

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1. Introduction
This report depicts the roles and importance of project management mechanism in
industrial manufacturing. Effective and structured project management can reduce the risks
assure the quality of a project by ensuring the completion of project within estimated budget and
time. The rate of errors can be prevented and at the same time the project budget can be
controlled with regulatory and voluntary regulations. For this specific report the nominated
project is “The Addition of a Garden and BBQ Area on the Roof of the OPAIC Building”. It is
the role of the project manager and other project team members to complete the project within 6
months and estimated budget of $75,000.
In order to accomplish the project successfully measureable components those are to be
calculated and considered include project management approach, scope measuring the
milestones and management strategies. In addition to this, change management plan,
communication management, risk management and project approval requirements are to the
other factors that should be outlines at the project initiation phase. A cost baseline, quality
baseline, procurement management plan and project schedule are developed by the project team
members. The final project charter should be approved by the sponsor and the project manager.
2. Project management approach
Project management tools and techniques will be considered by the project manager to
design the work package with duration and cost details. For reducing the workload from the
project team members, skilled and experienced project resources will be nominated and allotted
for specific project activities. The aim of the project is to build an additional garden and BBQ

4PROJECT MANAGEMENT
area on the roof top of the OPAIC building mainly for the summer functions arranged for the
staffs of the company. The functions will be arranged in the BBQ areas should serve beverages
and must have ability to offer accommodations for 80 staffs. In order to reduce trash, pollution
and environmental degradation the principle of Green building for protecting the health of the
occupants are being used by the project manager. It will improve the overall productivity of the
project with environmental, economical and social profit. The operating cost for the BBQ area
will be diminished, the strain on the local infrastructure will be reduced. The quality of
surrounding air and water will be improved accordingly. With the effective consumption of
energy from biodiversity the ecosystem will be protected.
3. Project scope including milestones and management plan
The scope for this specific project is to develop additional garden area for the staffs
associated to the OPAIC Company. This additional garden area will build at the roof top of the
company if any functions are being arranged by the company itself. The designer should keep in
mind that the accommodation for the functions will be arranged for around 80 staffs. The
designer will consider the concept and principle of Green Building while developing the
building. It is expected that for the successful accomplishment of the project will not take longer
than 6 months. Maximum rate of success can be obtained from the green building with new
technologies. It will create such a green structure that will be beneficial for the economical and
social success of the company. The green construction can integrate the economical and social
factors all together.
For this specific project on “Addition of garden and BBQ area in the roof top of OPAIC
Company” mainly arranged for the summer functions and staff programs the fie main phases

5PROJECT MANAGEMENT
those will be considered include project initiation, project planning, development, monitoring
and control and project closure. It is necessary for the project manager to follow all these phases
accordingly so that within 6 months the project can be successfully accomplished. The
milestones and planning details are elaborated in this report below:
Milestone 1:
Completion of project
initiation phase
0 days Tue 8/21/18 Tue 8/21/18 25 business analyst
Milestone 2:
Completion of project
planning phase
0 days Mon
12/17/18
Mon
12/17/18 66 sponsors
Milestone 3:
Completion of project
development phase
0 days Fri 3/1/19 Fri 3/1/19 80 HR manager
Milestone 4:
Completion of project
monitoring and control
phase
0 days Mon
3/18/19 Mon 3/18/19 94 business analyst
Milestone 5:
Completion of project
closure phase
0 days Fri 3/29/19 Fri 3/29/19 106 operation
manager
4. Schedule baseline and work break down structure (WBS)
Schedule baseline is referred to as an approved version of schedule model which can be
changed accordingly with the changed taking place in the control process of the project. It is also
used to make comparison between the planned and actual cost and schedule results. It is possible
for any project that it contains contingency reservations which causes time buffer and cost buffer
as well. In order to avoid this kind of schedule uncertainty proper schedule baseline and work
break down structure is needed to be prepared by the project manager and project team members
as well. If the project scope and assumption changes then respectively the schedule baseline will
also change. The duration of different activities must be set based on its complexity. For
successful accomplishment of the BBQ garden area project documents such as schedule

6PROJECT MANAGEMENT
performance measures, start dates, finish dates, additional works and omitted works all are to be
defined with professional perfection. If new works are added by the project head then the
changes will also be reflected on the schedule baseline. The components those will be considered
for this specific project are as follows:
Baseline: Usually at the initiation point of the BBQ garden area project the project
baseline will be set to avoid further financial errors.
Cost and scope baseline: In order to obtain maximum satisfactory result for the
consumers the project management includes different responsibilities for the project manager
and the team members as well.
Performance maintenance baseline: In regards of the project management area proper
determination of the project resources, cost and time are very much necessary to prevent
unwanted activities or project actions.
Baseline finish date: The baseline finish dates are activated on those dates only on which
that particular activity is expected to be completed on successfully.
In order to reduce the workload from the project team members and to make the project
less complex this large BBQ garden area development project should be divided into small sub-
activities. For each of those activities different skillful and experienced human resources will be
allocated and it will be their responsibilities to complete that specific activity on that specified
time period without any error. The Work Breakdown Structure requires active participation from
the project team members and is comprise of three basic steps:
 Proper identification of the specific project deliverables

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 Segmentation of these activities into proper sub project activities
 Determining proper match between the project resources and their work packages
WBS Task Name Ranking
0 schedule for Addition of garden and
BBQ area
1 Project initiation phase
1.1 Understanding project details High
1.2 Developing project SMART goal High
1.3 Site analysis of OPAIC building High
1.4 Creating project assumptions High
1.5 Identifying project milestone High
1.6 Describing project purpose to the
project sponsors
High
1.7 Requirements gathering High
1.8 Requirements specifications High
1.9 Requirements analysis Medium
1.10 Project description with boundary and
limitation analysis
Medium
1.11 High level functional and non-
functional project requirements
Medium
1.12 Project description and boundaries Medium
1.13 Project assumptions and triple project
constraints
Medium
1.14 Summary milestones Medium
1.15 Project risks and risk register Medium
1.16 Budget summary High
1.17 Project stakeholders and resource
management details
High
1.18 High level functional and non-
functional project requirements
High
1.19 Project description and boundaries High
1.20 Project assumptions and triple project
constraints
High

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1.21 Summary milestones identification High
1.22 Feasibility analysis High
1.23 Interview for the project team High
1.24 Project team development High
1.25 Milestone 1: Completion of project
initiation phase
2 Project planning phase
2.1 Research
2.1.1 Details market research High
2.1.2 Acquisition of project vendors Low
2.1.3 Probability plan for consumer base Low
2.1.4 Interior design planning Medium
2.1.5 Exterior design planning Medium
2.1.6 Site proposal for OPAIC plan Medium
2.1.7 Food menu planning Medium
2.2 Project procurement planning
2.2.1 OPAIC building area/location
acquisition
Low
2.2.2 Permit for the business registry Low
2.2.3 Kitchen equipments Low
2.2.4 Renovation materials adoption Low
2.3 Project renovation planning
2.3.1 BBQ area demolition High
2.3.2 Garden and BBQ area construction High
2.3.3 Repairing and construction faults High
2.3.4 Installation of equipments High
2.3.5 Janitorial requirements analysis High
2.3.6 Onsite freezers High

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2.4 Advertisement for the BBQ area
2.4.1 Radio and television Medium
2.4.2 News papers and telephone calls Medium
2.4.3 Posters and banners Low
2.5 Project staffing
2.5.1 Personnel acquisition Low
2.5.2 Employee on job training classes Medium
2.5.3 Workshop arrangements Medium
2.5.4 Adopting training materials Low
2.5.5 Work schedule development Low
2.5.6 Janitorial staffing for the project Low
2.6 Project planning details
2.6.1 Risk management plan Medium
2.6.2 Contingency planning Medium
2.6.3 Communication program
development
Medium
2.6.4 Budget and time management plan High
2.6.5 Change management plan High
2.6.6 Technology implementation
planning
High
2.6.7 Incorporating green building
principles
High
2.6.8 Milestone 2: Completion of project
planning phase
3 Development phase
3.1 Green building Technology concept
implementation
Medium
3.2 Technology simulation Medium
3.3 Originating requirements
implementation
Medium
3.4 Functional requirements
implementation
Medium
3.5 Performance requirements
implementation
Low
3.6 Derived requirements implementation Low

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3.7 Energy trends implementation Low
3.8 Trade off analysis Low
3.9 Technology renew High
3.10 Catering service contract High
3.11 Electricity contract High
3.12 Other strategic planning High
3.13 Milestone 3: Completion of project
development phase
4 Project control and monitoring phase
4.1 Building inventory High
4.2 Developing training programs High
4.3 Energy consumption ideas High
4.4 Energy consumption strategies High
4.5 Cost analysis based on Green
building
High
4.6 Energy profile per square foot High
4.7 Green technology strategic approach High
4.8 Green technology tactical approach Low
4.9 Surveillance camera setting Low
4.10 Accommodation development for 80
staffs for OPAIC building
Low
4.11 Space efficiency analysis Low
4.12 ROI analysis Low
4.13 Milestone 4: Completion of project
monitoring and control phase
5 Project closure phase Low
5.1 Operation testing High
5.2 Stocking High

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5.3 Project flow and timing details High
5.4 Resupply scheduling High
5.5 Grand opening planning for the
business
High
5.6 Verification Low
5.7 Validation High
5.8 Post project maintenance plan Low
5.9 Project approval requirements High
5.10 Project approval documentation Low
5.11 Milestone 5: Completion of project
closure phase