Project Management Plan for OPAIC Rooftop Cafe: Construction Project

This project management plan details the construction of a rooftop cafe on the OPAIC building, utilizing the waterfall methodology. It encompasses project initiation, planning, execution, monitoring, and closure. The plan includes defining roles, responsibilities, and a comprehensive scope, objectives, and milestones. It covers cost-benefit analysis, risk management using a traffic light system, and detailed work breakdown structures, Gantt charts, and change management plans. The project aims to complete the cafe within a budget of $450,000 and a timeline of 260 days, focusing on sustainable building practices. The plan includes a detailed breakdown of tasks, responsibilities, and potential risks, ensuring efficient project delivery and adherence to the project's objectives. The project's financial analysis, including NPV and ROI, is also provided. The project aims to deliver the cafe within the allocated budget and time frame, considering sustainable approaches and efficient project management strategies.

1
PROJECT MANAGEMENT FOR OPAIC ROOFTOP BUIDLING
Project Management for OPAIC Rooftop Building
Name of the Student
Name of the University
Author Note

2
PROJECT MANAGEMENT FOR OPAIC ROOFTOP BUIDLING
Table of Contents
Introduce the role/members who will work on the project........................................................3
Payback period- IRR, Cash flow................................................................................................4
Cost-Benefit - INPUT VALUES...........................................................................................4
Project Cost-Benefit Analysis................................................................................................5
NPV of all BENEFITS...........................................................................................................5
One-Time COSTS..................................................................................................................5
Overall NPV...........................................................................................................................5
Overall ROI............................................................................................................................5
Project Management Approach / method which is the waterfall methodology.........................6
Project scope & Management Plan............................................................................................7
Objectives, Milestones...............................................................................................................7
Management Plan- How will I manage the scope?....................................................................8
Assign responsibilities in detail to each member.......................................................................9
Risk management plan/ Risk analysis use the Traffic light system model..............................11
Use a risk identification/Action Plan.......................................................................................12
Milestones (breakdown by phase)............................................................................................13
Schedule baseline & work breakdown.....................................................................................14
Work Breakdown Structure..................................................................................................17
Gantt Chart...........................................................................................................................18
Change management plan........................................................................................................21
Cost baseline & management plan...........................................................................................21
Quality Baseline.......................................................................................................................24
Project approvals create a sign off page...................................................................................25
Network diagram, critical path.................................................................................................26
Bibliography.............................................................................................................................27

3
PROJECT MANAGEMENT FOR OPAIC ROOFTOP BUIDLING
Introduce the role/members who will work on the project
Sl. No. Members Role
1. Project Management Manage the project management related approaches
2. General Management Make better decision-making
3. Procurement Develop and manage the project procurement
4. Accounting Management and development of the project finance and budget
that is necessary for the project delivery
5. Scheduler Manage and develop the project scheduling
6. Superintendent Management the daily operations and activities of the staffs
7. Rough Carpenter Crew Deliver the carpeting related works within the construction of the
roof tops
8. Survey Crew Deliver the survey before and throughout the project delivery
9. Labour Crew Management and delivery of the operational activity as suggested
by the superintendent or the managers
10. Plumbing Contractor Manage and deliver the plumbing related activities
11. Concrete Crew Deliver and manage the construction of the concrete walls and
related construction while building the cafe
12.
Electric Contractor
Manage and establish the electric connectivity throughout the
building construction and make sure that the available
construction will be managing the delivery of the roof top café
13. Elevator Contractor Elevator related construction safety requirement development
14. HVAC Contractor Design, develop, and build the HVAC management throughout
the café and assure proper ventilation
15. Steel Erection Contractor Steel implementation and construction throughout the OPAIC
building and support for the cafe

4
PROJECT MANAGEMENT FOR OPAIC ROOFTOP BUIDLING
16.
Masonry Contractor
Necessary constructions those could be vital for the management
and delivery of the small constructions those is necessary for the
café design and development
17. Drywall Contractor Drywall construction throughout the walls and arrangements of
the café being developed
18. Roofing Contractor Management and delivery of the roofing related construction
19. Tile Contractor Tiles deployment or installation within the floors, kitchen and the
respective place per the interior designs
20. Painting Contractor Painting the café internally and externally
Payback period- IRR, Cash flow
The average construction of the New Zealand costs $3000 for one square meter
The roof top of the institution size is of about 100 square meter even after eliminating
the entrance and stairs space.
Thus, total construction of the project would be: $ 300,000
The raise in the cost of the material will lead to the cost of the hardware to be $
75,000
Cost-Benefit - INPUT VALUES
Construction $ 3,00,000.00
Hardware $ 75,000.00
Development team salaries $ 75,000.00
Total Development Cost $ 4,50,000.00
Construction $ 3,00,000.00
Materials required for development $ 74,000.00
Operational Labour $ 70,000.00
Total Operational Cost $ 4,44,000.00
Approximate salary savings $ 4,00,000.00
Reduced operating cost $ 2,00,000.00

5
PROJECT MANAGEMENT FOR OPAIC ROOFTOP BUIDLING
Total Benefit $ 6,00,000.00
Discount Rate Used 10.00%
Project Cost-Benefit Analysis
Analysis Variables:
Discount Rate Used 10.00%
Annual Benefits $ 6,00,000.00
Annual Operational
Costs
$ 4,44,000.00
One-Time
Development Cost
$ 4,50,000.00
Year of
Project
0 1 2 3 4 5 TOTALS
Economic Benefit $0.00 $
6,00,000.0
0
$
6,00,000.0
0
$
6,00,000.0
0
$
6,00,000.0
0
$
6,00,000.0
0
Discount Rate 1.0000 0.9091 0.8264 0.7513 0.6830 0.6209
PV of Benefits $0.00 $5,45,454.
55
$4,95,867.
77
$4,50,788.
88
$4,09,808.
07
$3,72,552.
79
NPV of all
BENEFITS
$0.00
$ 5,45,454.55
$
10,41,322.
31
$
14,92,111.
19
$
19,01,919.
27
$
22,74,472.
06
$
22,74,472.0
6
One-Time
COSTS
$(4,50,00
0.00)
Recurring Costs $0.00 $(4,44,00
0.00)
$
(4,44,000.0
0)
$
(4,44,000.0
0)
$
(4,44,000.0
0)
$
(4,44,000.0
0)
Discount Rate 1.0000 0.9091 0.8264 0.7513 0.6830 0.6209
PV of Recurring
Costs
$0.00 $(4,03,63
6.36)
$
(3,66,942.1
5)
$
(3,33,583.7
7)
$
(3,03,257.9
7)
$
(2,75,689.0
7)
NPV of all COSTS $(4,50,00
0.00)
$(8,53,63
6.36)
$(12,20,57
8.51)
$(15,54,16
2.28)
$(18,57,42
0.26)
$(21,33,10
9.33)
$
(21,33,109.
33)
Overall NPV $
1,41,362.74
Overall ROI 0.0663
Break-even Analysis

6
PROJECT MANAGEMENT FOR OPAIC ROOFTOP BUIDLING
Yearly NPV Cash
FLOW
$(4,50,00
0.00)
$
1,41,818.1
8
$
1,28,925.6
2
$
1,17,205.1
1
$
1,06,550.1
0
$
96,863.73
Overall NPV Cash
FLOW
$(4,50,00
0.00)
$(3,08,18
1.82)
$
(1,79,256.2
0)
$
(62,051.09
)
$
44,499.01
$
1,41,362.7
4
Payback Period
0 1 2 3 4 5 0
$-
$545,454.55
$1,041,322.31
$1,492,111.19
$1,901,919.27
$2,274,472.06
$450,000.00
$853,636.36
$1,220,578.51
$1,554,162.28
$1,857,420.26
$2,133,109.33
Break-Even Analysis: OPAIC Rooftop
NPV of all BENEFITS NPV of all COSTSYear
D
o
l
l
a
r
s
Project Management Approach / method which is the waterfall methodology
The waterfall methodology is the adapted technology for the proposed project in
manner to manage the ongoing operational activities of the construction project in manner to
assure that the project being delivered meets the objective and scope developed throughout
project lifecycle. Following are the phases included in this adapted methodology:
 Project initiation
 Project planning
 Project execution
 Project monitoring
 Project evaluation

7
PROJECT MANAGEMENT FOR OPAIC ROOFTOP BUIDLING
 Project closure
This approach will assure the delivery of the every phase of the project in sequence
manner that states to start the next phase of the project after only the accomplishment of
the first approach. This model will allow every stakeholder to understand the project
aspects and its application through which stakeholders will be benefitted. This approach
will ensure the adoption of specific review process and the deliverables for the
management and delivery of the project constraints because of its rigidity. The different
project phases do not overlap each other and hence, the model allows the completion of
the project in single go. It will be best suited for this project as the requirements are very
well understood.
Project scope & Management Plan
The scope of the project is the addition of a roof top café on top of the OPAIC
building for staff and students that is being supposed to provide services for the whole year.
The project will be delivered considering the sustainable environment and how the
approaches could be less influencing for the project environment (Kerzner & Kerzner, 2017).
The materials being used will be efficient enough to produce less pollution and cause less
problems to the environment. The budget for the successful development of the project is
estimated to be $450,000 and it is being expected that the project will be delivered within 260
days. The project scope will be to develop the roof top café over the OPAIC building though
the application of the project management strategies.
Objectives, Milestones
Following is the objectives developed for the successful and efficient delivery of the
proposed project:
 To build the roof top café within the estimated budget

8
PROJECT MANAGEMENT FOR OPAIC ROOFTOP BUIDLING
 To manage the timeline of the project and regular monitor the milestones in manner to
make sure that the project timeline is being managed in an efficient and effective
manner (Turner, 2014).
 To manage the roles of the stakeholders
 To manage the risk level of the project at minimum level
 To consider sustainable approach while delivering the project (Fleming &
Koppelman, 2016)
Management Plan- How will I manage the scope?
The scope of the project will be managed through following the five processes as
mentioned:
Collect Requirements: defining and document the requirements those are necessary
for meeting the project objectives will be developed. The project charter, and risk register
proposed will be helpful in managing the delivery.
Define Scope: the scope has been already defined considering the necessary project
deliverables and management that will be emphasizing on the development of the OPAIC
roof top café house for staffs and students (Harrison & Lock, 2017).
Create WBS: The WBS structure will be helpful in developing the strategies those
will look into the different level of the activities considerable as per the roles and
responsibilities of every stakeholder.
Verify Scope: the developed scope must be evaluated considering the feasibility and
successful delivery of the project and analysing whether the proposed scope is realistic or not.

9
PROJECT MANAGEMENT FOR OPAIC ROOFTOP BUIDLING
Control Scope: The scope will be controlled through regular auditing and monitoring
process in manner to check regularly whether the ongoing process is moving in the direction
of project delivery or not (Marchewka, 2014).
Roles and responsibilities for the key stakeholders will be considerable for the successful and
efficient delivery of the project management approaches:
Sl No. Name Role Responsibilities
1 Please fill Sponsor - Evaluation of scope change
requests
- Accepting the project deliverables
- Accepting or rejecting scope
change requests
2 Please fill Project
Manager
- Facilitating the request for scope
change requests
- Measuring and verifying the
project scope
- Communication of the change
requests
- Organizing and facilitating the
change control meetings
- Facilitating the impact (Walker,
2915) assessments related to the
scope change
3 Please fill Team Lead - Validating the scope change
requests
- Measuring and verifying the
project scope
- Communication of the scope
change requests outcomes
4 Please fill Team Member - Evaluation of the scope need for
changes and communication
- Participation in defining the
change resolutions (Nicholas &
Steyn, 2017)
Assign responsibilities in detail to each member
Sl No. Members Role
1. Project Management Manage the project management related approaches

10
PROJECT MANAGEMENT FOR OPAIC ROOFTOP BUIDLING
2. General Management Make better decision-making
3. Procurement Develop and manage the project procurement
4. Accounting Management and development of the project finance and budget
that is necessary for the project delivery
5. Scheduler Manage and develop the project scheduling
6. Superintendent Management the daily operations and activities of the staffs
7. Rough Carpenter
Crew
Deliver the carpeting related works within the construction of
the roof tops (Heagney, 2016)
8. Survey Crew Deliver the survey before and throughout the project delivery
9. Labour Crew Management and delivery of the operational activity as
suggested by the superintendent or the managers
10. Plumbing Contractor Manage and deliver the plumbing related activities
11. Concrete Crew Deliver and manage the construction of the concrete walls and
related construction while building the cafe
12.
Electric Contractor
Manage and establish the electric connectivity throughout the
building construction and make sure that the available
construction will be managing the delivery of the roof top café
(Verzuh, 2015)
13. Elevator Contractor Elevator related construction safety requirement development
14. HVAC Contractor Design, develop, and build the HVAC management throughout
the café and assure proper ventilation
15. Steel Erection
Contractor
Steel implementation and construction throughout the OPAIC
building and support for the cafe
16.
Masonry Contractor
Necessary constructions those could be vital for the management
and delivery of the small constructions those is necessary for the
café design and development (Kerzner, 2018)

11
PROJECT MANAGEMENT FOR OPAIC ROOFTOP BUIDLING
17. Drywall Contractor Drywall construction throughout the walls and arrangements of
the café being developed
18. Roofing Contractor Management and delivery of the roofing related construction
19.
Tile Contractor
Tiles deployment or installation within the floors, kitchen and
the respective place per the interior designs (Mir & Pinnington,
2014)
20. Painting Contractor Painting the café internally and externally
Risk management plan/ Risk analysis use the Traffic light system model
H-High, M-Medium, L-Low
Sl no Risk Description Im
pac
t
Pro
bab
ility
Seve
rity
1 Scope creep If not followed the scope management, there
are the possibilities that the scope of the
project get out of our hands
H H H
2 Budget and
schedule
escalation
Not following the project management
approaches and neglecting the developed plan
could possibly influence the budget and
schedule of the project
L H M
3 Preliminary
design failures
The design needs to be perfect and the
delivery should be made accordingly
L L L
4 Resource creep The resource management should focusing on
the availability of the sustainable resources
those could manage the required needs and
L M L

12
PROJECT MANAGEMENT FOR OPAIC ROOFTOP BUIDLING
requirements (Blinder, 2016)
5 In-effective
communication
There should be the availability of the proper
and effective communication plan in manner
to manage the delivery of the project related
communication
L H M
6 Accidents Construction projects are always vulnerable
to reconstruction and could possibly cause
certain accidents (Turner, 2016)
H H H
Use a risk identification/Action Plan
Project Management
 Scope creep
 Budget escalation
 Resource unavailability
 Immature leadership
Action: Proper management strategies and methodologies those could target the output and
result of the project
Health / Injury / disease
 Fire caused by electrical installations
 Marquee Collapse
 Fire risk caused by gas bottles
 Food Poisoning
 Broken glass on reserve
 Water failure
 Power failure