Housekeeping Staffing Guide: Operational Analysis and Financials

This report offers a comprehensive analysis of a housekeeping staffing guide, examining various operational and financial aspects within a hotel setting. The report begins with an introduction to staffing guides and their importance, followed by a detailed analysis of staffing levels for a 150-room guesthouse, including considerations for room turnover times and staff efficiency. It then delves into the roles and salaries of housekeeping staff, including room attendants, turndown assistants, and housepersons, providing salary data and tax calculations. The report further explores inventory management, including bed sheets, pillowcases, and perfume bottles, and analyzes expenditure, including guest provisions and supplies, using perpetual inventory sheets and financial statements. Budgeting and financial control are discussed, with an emphasis on the importance of accurate record-keeping, efficient scheduling, and effective purchasing. Key control procedures are highlighted to ensure guest security and property protection. The report also examines the impact of budgets on worker behavior and discusses different types of budgets used in hotel operations, providing insights into the financial management of a hotel's housekeeping department.

Running head: HOUSEKEEPING STAFFING GUIDE OPERATION
1
HOUSEKEEPING STAFFING GUIDE OPERATIONS
Student’s Name:
Institution Affiliation:

Running head: HOUSEKEEPING STAFFING GUIDE OPERATION
2
Introduction
A staffing guide is described as a planning and regulation instrument used to determine
the overall work hours. And also the total number of workers projected work expense required
to control the housekeeping sector especially when the guesthouse/ hotel seems to be at
particular occupancy levels. Therefore, housekeeping sector, in many hotel industries, gives to
the key sum of revenue although most of the time measured and reflected as a subordinate
facility. Thus, the simple intention being, a client demands a hygienic, organized, and attractive
environment. Housekeeping creates the main impression on a visitor’s attention.
QUESTION 1A
However in a 150-apartment/ room guesthouse (which is bigger than the 60 to 82 rooms.
Hence, it was recommended constructing in utmost residences, and the simply intention and
purpose for planning on that numerous was if the present were going to access conference and
ceremonial meal services involved) that remains appealing full. In addition, planning as from
eleven to perhaps thirteen and/ or fourteen house-attendants might be better. (Mostly, it would
take at least 30 minutes for average guesthouse room with the normal fittings, if the visitor bills
out; and at least 15 minutes for a visitor residing over.
Normal/ average period a house-attendant might spends for each standard visitor
room while arranging and organizing for a fresh and a new visitor
Allowing only 35 minutes for an inspection/checkout, 20 -24 minutes for a stopover
over, and need the night-time accountant/examiner pulls the house-attendants' time registers and
prepare and organize the arithmetic on it each night-time. However, house-charge controller/

Running head: HOUSEKEEPING STAFFING GUIDE OPERATION
3
director recognize and permit it alongside to entirely the girls/ladies that if might take extra than
that; will be eager to identify why (Park et al., 2019).
Average efficiency average/ standard of a house-attendants staff assumed to be 22
minutes of washing 1 room
, thus indicating 150 rooms=3300 minutes used for cleaning purposes
1 staff/worker = 1 guesthouse room = 22 minutes only
6-hour night shift (comprising 1-hour break) = will need 360 minutes of labour
360 / 22 minutes (for 1 room) =16.3 rooms /16 rooms
QUESTION 1 B
Room Assistant/Attendants considered being one of the greatest recognized jobs in the
guesthouse business. Since staffs are responsible for preserving and keeping a decent status of
the guesthouse/ hotel where they operate by giving great quality facility and preserving perfect
room standards
Salary
However, the normal/ average Room Assistant pay termed to be approximately
$25,832 annually and/or $13 for each hour. Indicating that, it’s about 0.8 times a smaller amount
than the Median salary of the nation. An entrance level situation begins at $18,000 though

Running head: HOUSEKEEPING STAFFING GUIDE OPERATION
4
utmost knowledgeable employees are paid up to $36,000. Additionally, the outcomes are built on
659 pays-wage extracted from occupation descriptions.
Gross Salary $33, 294.75
CPP- $1,369.86
EI- $625.06
National/ federal Tax- $2,794.19
Provincial Levy- $1,371.55
Entire Tax- $6,261.66
Net Pay*$26,934.09
Thus, in most countries, if you earn $33,294.75 per year, it indicates taxed incurred
$6,260.66 meaning that pays as you earn $26,934.09 annually in Canada
Turn Down Assistant (PM)
However, in the hospitality business, turndown facility mentions to the exercise of
workers going into a visitor's area/room and "turning down" the bedstead linen of entire bed in
the apartment, making the bedstead for use. Certain hotels require additional elaborate turn-

Running head: HOUSEKEEPING STAFFING GUIDE OPERATION
5
down amenities, which includes bed-period stories for kids and cocktails attended to guest-
visitors.
Gross Pay-Wage/ Salary 32,194.80
CPP $1,269.70
EI $525.06
Federal levy $ 2,794.19
Provincial Tax $1,271.55
Overall Tax/ Levy $6,161.66
Net pay $24,631.01
House Person (AM)
House Person is known to be an individual who is assigned to carry out house-
care responsibilities, for instance in a guesthouse/ hotel
Gross Wage-pay $29,100
CPP $, 1012.45
EI $411.01
Federal Tax $2001.64
Provincial Levy $ 1071.03
Overall/ Total Tax $ 4974.21

Running head: HOUSEKEEPING STAFFING GUIDE OPERATION
6
Net Pay $ 23,211
Cleaning 1 room=30minutes
250 rooms
250 (30) = 7,500 minutes
If $25=1
7,500minutes
7500/60=125 hours
125 hours
125(25) = $3,125
One room requires 10 minutes

Running head: HOUSEKEEPING STAFFING GUIDE OPERATION
7
250(10) = 2500minutes
2500/60=41.677hours
41.6666(20) = $833.333
250/50= 9 occupants
9(16) = $144
QUESTION 2 A
Let the number of beds be represented by y
The entire number of beds
Let y represents the number of beds
Y= 25+200+200= 425
Let x represents sheets number
Z represents the number of pillows
Total number of beds 425

Running head: HOUSEKEEPING STAFFING GUIDE OPERATION
8
Y=425
Every bed using only two sheets
Y(2)= number of sheets
425(2)= 850 sheets
2 huge pillows on every king-sized bed= 2(25)= 50 huge pillows
2 big pillows on every queen bed
200(2)= 400 pillows on a queen-sized bed
200 one sized bed=200(1)=
200 standard-sized pillows
Total number of pillows= (50+400+200)=650 pillows
QUESTION 2 B
Compiling the number of bed-sheets and pillowcases
The overall number of bed-sheets= 850
Total number of pillowcases=650
Lets the total number of 1st quarter be represented by y
¼(850x+650z) = Y
QUESTION 2C

Running head: HOUSEKEEPING STAFFING GUIDE OPERATION
9
100+400+400+450+200=1,550
1,550
QUESTION 3
Perpetual Inventory Sheet
As at May 31st
Particulars Period Number:
Item
Items
purchased
Number of
an item
issued
Perfume on
hand
Un-used
items
Perfumes
bottles
1st May 112 112
Bottles
issued
7th May 6 6
Bottle
issued
13th May 15 15
Unused
bottles
18th May 1 1
Bottles
purchased
20th May 25 25
Bottle
issued
25th May 20 20
Total 178 25 41 112 1

Running head: HOUSEKEEPING STAFFING GUIDE OPERATION
10
QUESTION 4
However, in the financial terms, expenditure recognized to be an income report account
demonstrating and signifying the cost of substances paid/ consumed in the course of making
income (ex. Price of product Traded), that perishes due to the expiration of period (ex.
Devaluation Expenditure). Expenditure signifies the buying and acquisition amount (if paid in
cash basis and through accredited with the Versions Allocated) of an assured asset. In addition,
Guest provisions/ supplies expenditures: Therefore the account comprises numerous visitor
supplies provision free of duty to visitors in their guest-rooms (Park, Kline, Kim, Almanza & Ma
2019).
Inventory at the beginning of May
Inventory Taken Away of $12,900
Months Details/ Particulars Amount

Running head: HOUSEKEEPING STAFFING GUIDE OPERATION
11
1st May Inventory $13,000
May Purchases $2,500
31st May Physical inventory $12,900
Total expenditure $28,400
QUESTION 5
3 Months Guest-Room Revenue/ Income
Was $920,000
Cleaning exercises supplies 0 6% room income
0.6($920,000) =$552,000
Visitors Supplies=1.2% of Guestroom Income
1.2(920,000) =$1,104,000
Laundry Work Supplies Exercises=0.4% of Guestroom income
0.4($920,000) =$368,000
Linen Spare 0.9% of Guestroom income
0.9(920,000) = $828,000
Total Amount= $552,000+$1,104,000+$368,000+$828,000= $2,852,000
Cleaning Exercise $552,000

Running head: HOUSEKEEPING STAFFING GUIDE OPERATION
12
920,000-552,000=368,000
368,000-6020=361,980
Cleaning practice supplies was under the budget
Visitors Provisions=1,104,000
1,104,000-920,000=184,000
184,000-7200=176,800
Guest supplies was over budget with 176,800
Linen work
920,000-828,000=92,000
92,000-8100=83,900
Linen work under the budget
Total expenditure
; $6, 020, +$8,100+$7,200+$5,500=$26,820
QUESTION 6
Essentially, there are four key approaches/ ways the managerial housekeeper might use to
govern and regulate housekeeping expenditures. Correct record protection: It allows
the supervisory housekeeper to screen and observe usage duties, portfolio prices and adjustments
in relative to average cleaning measures. Budgetary regulation, the benefit in formulating a

Running head: HOUSEKEEPING STAFFING GUIDE OPERATION
13
financial plan offers a chance for taking a serious expression at the prices of the subdivision,
studying past preparation and current undertakings, and then compelling suitable steps to achieve
further in the future fiscal years.
Therefore, policymaking housekeeper’s accountability in the financial development
regarded to be two-fold. Main, the administrative housekeeper enjoys responsibility in the
preparation and organization development that hints to the preparation and construction of the
budget. In addition, subsequently, the budget signifies a working strategy for the time, the
management housekeeper guarantees that the section’s real expenditures are in link with the
planned budgets and as per the real possession levels (Gheliji 2019).
Controlling outlays/ expenditure
Controlling outlays indicates guaranteeing that real expenditures are regular and stable
with the anticipated expenditures projected by the functioning budget. Hence, there are
essentially four approaches the managerial housekeeper might use to regulate housekeeping
expenditures.
Accurate record-keeping: aids and facilitate the managerial housekeeper to screen and
display usage amounts/ level, portfolio costs and adjustments in relative to standard washing
measures. For example, in a minor scale guesthouse/ facility generally there are Anterior
Agency, Housekeeping, Upkeep and the expenditures are measured generally by the
Vendor/holder via the Universal Manager.
Operative and efficient scheduling/ planning: allows the management housekeeper to
regulate payments, earnings and the charges connected to worker welfares. Perhaps,

Running head: HOUSEKEEPING STAFFING GUIDE OPERATION
14
housekeeping staffs/ personnel must be organized and planned according to the plans in the
assets recruitment director/ monitor which always built on the rate of room tenancy.
Consequently, it guarantees that workers charges remain in position with the tenancy
proportions. Illustration, Human Resource section guaranteed to be accountable for interviewing
and hiring competent work to be positioned at suitable positions. HRD functions/ operate to
establish pays and salaries built on local marketplace rates and guarantees that the guesthouse
industry meets care and health management standard
Vigilant and cautious training and management: consequently, it must not be passed over
as a value governing measure. Actual and operative preparation databases that rapidly bring fresh
workforces that might expressively diminish the period throughout which efficiency announced
to be inferior to the values established for more practised and knowledgeable staffs. Adjacent
and thorough management, as well as review exercise, might guarantee that presentation and
efficiency values are encountered and might even get about developments, for Instance of
subdivisions in a bigger scale guesthouse are: Management, Forward-facing Workplace,
Housekeeping, Washing, Manufacturing, Nourishment and Drink, Kitchen, Finance,
Regeneration and any other sections formed to outfit the purpose and even process of the hotel.
Efficient buying: Well-organized purchasing performs afford the decision-making
housekeeper the utmost chance to regulate the section outlays and to guarantee that the
guesthouse’s cash believed to be soundly consumed and the supreme price believed to be
established from goods acquired and bought for use. Therefore, the managerial housekeeper
necessity established an appropriate ‘par’ for the numerous portfolios (reprocessed and non-
reused), and necessity have a correct buying scheme with the amounts and provisions succumbed
to the buying section.

Running head: HOUSEKEEPING STAFFING GUIDE OPERATION
15
However, managerial housekeeper requires to occasionally re-evaluating the
appropriateness of prevailing goods for their envisioned determinations. Substitute goods must
be examined and associated with prevailing goods in terms of achievement, stability, amount and
cost. In addition, by associating the price per employed apartment attained and realized by
substitute goods, the administrative housekeeper might assess which yields profit and produce
better price reserves and base buying decisions consequently (Park ET AL., 2019)
QUESTION 7
Budgets are used to give an overview of the organization and its operations. They are
useful in resource allocation where resources are allocated in such a way that the processes
which are expected to give the highest returns in a given priority. However, budgeting
development generally uses a mixture of equally the top-down method, where the upper
managing chooses the budget and licenses it to the junior ranks of organization, and bottommost
up method, wherein the minor ranks of administration establish the reasonable and delivers to the
highest board who assess/ evaluate it and finally, propose the essential modifications before
execution. Participative planning aids in accumulating the statement between the upper
administration and the workers.
Operative budgets are commonly established at the commencement of each fiscal period
and are trailed and monitored until the completion of the year, even when the data used to turn
out to be invalid. Additionally, ‘rolling budgets' are established at steady and orderly
intermissions, approximately after every three months, and projected presentation for a
quantified time duration, approximately at amongst eighteen months (Maulina & Khaerudin
2019).

Running head: HOUSEKEEPING STAFFING GUIDE OPERATION
16
Budgets impact worker behavior. For instance, the achievability of budget objectives had
an important effect on the conduct of the staffs that are mandatory to attain and realize goals.
Simply achievable budget aims might not generate adequate energy from the workers and
directors toward presentation. Therefore, on the other side, when budget objectives are too
serious, there are likelihoods that the workers and directors might option to dishonest ways to
attain and realize certain objectives. Budgets must consequently be stimulating but achievable.
Additionally, diverse kinds of budgets practiced by administrations are assumption
budget, elastic budgets, resources accounts, and the dominant modest. Master budgets practice
the foundation of the governing arrangements of the establishments. Therefore, budget believed
to be having two constituents: the functioning modest and the fiscal budget. Hence, the operating
budget comprises finances for transactions, invention, direct resources, straight labor, and
workshop overhead.
QUESTION 8
Kinds of Means/key used in guesthouses for actual Key mechanism
Essentially, hotel visitor apartment key is generally given to open simply single room for
which it was planned, viz. modified key for every padlock. However, if the visitor room padlock
seems to be in shut-out style the visitor apartment key might neither expose it nor bolt from
outdoor of the apartment. A major key considered to unlock a pair of numerous locks. Therefore
such locks also need keys which termed to be definite to everyone (the transformation key) and
might not expose some of the others set (Ling et al., 2015).
For instance, master inputted pin beaker locks might need two shave facts at every pin
location, unique for the variation key and another for the main key.

Running head: HOUSEKEEPING STAFFING GUIDE OPERATION
17
 Key controls entirely lock in the Guesthouse, Comprising washing and linen
accommodations
 Hence, the alternative key unlocks entirely guestroom entries, uniform when they
are twin locked. Whereby, i t might be used, for instance, to go in
an apartment when the visitor wants aid and unable to touch and exposed the
entrance. Therefore, the spare key must be extremely secure and its use sternly
measured and verified; it must not ever leave the assets.
 Surface Controllers Main Key: Main works entirely units on the base/ floors
administered by the certain manager.
CONCLUSION
Though there are numerous means to timetable and program employees in seven
days/time actions, the greatest approaches are simple that use director’s time intelligently.
Guarantee equality to employees, offer satisfactory attention and guarantee there are
comprehensible and reasonable. Managerial should ensure, the visitors enjoy the services
maximally

Running head: HOUSEKEEPING STAFFING GUIDE OPERATION
18
REFERENCES.
Gheliji, E. (2019). Human Resource Management Strategies in the Hospitality Industry:
Employees’ competence, attitude, behavior and organizational operation (management
perspective).
Ling, M. L., Apisarnthanarak, A., Villanueva, V., Pandjaitan, C., & Yusof, M. Y. (2015). APSIC
Guidelines for environmental cleaning and decontamination. Antimicrobial resistance
and infection control, 4(1), 58.
Maulina, L., & Khaerudin, I. R. (2019). Curriculum Evaluation on Hotel Administration Study
Program at Bandung Tourism Higher Education. In International Symposium on Social
Sciences, Education, and Humanities (ISSEH 2018). Atlantis Press
Park, H., Kline, S. F., Kim, J., Almanza, B., & Ma, J. (2019). Does hotel cleanliness correlate
with surfaces guests contact?. International Journal of Contemporary Hospitality
Management.

Running head: HOUSEKEEPING STAFFING GUIDE OPERATION
19
Zemke, D. M. V., Neal, J., Shoemaker, S., & Kirsch, K. (2015). Hotel cleanliness: will guests
pay for enhanced disinfection?. International Journal of Contemporary Hospitality
Management, 27(4), 690-710.