Operations and Project Management Report: Luton Town Residence

This report provides an executive summary and introduction to operations and project management, focusing on the Luton Town Residence. It overviews the current operational systems, including internal communication and data management, highlighting issues such as data silos and communication breakdowns. The report then offers reasoned recommendations to improve these systems, including a continuous improvement plan and the implementation of Yammer for enhanced communication. A project plan is proposed, incorporating WBS, network diagrams, and risk management strategies to facilitate the recommendations. The report concludes with a summary of findings and recommendations, supported by references and appendices including diagrams.

Operations and Project
management

EXECUTIVE SUMMARY
Project and operations management are designed to facilitate all operations that is used
for completing all task for each day in proper manner. This report is based on Luton Town
Residence that is taken into considerations for facilitating issue that are related with internal
communication, sharing and data storage. To deal with all issue various tools as well as
methodologies are recommend for the organisation that includes data management system and
implement of continues improvement plan. With the implement of all this tools and techniques
with the project management plan it is achieve for management to accomplish desire outcomes.
Project management plan techniques helps to implement of project for supporting activities with
help of WBS, network diagram and risk management plan.

Table of Contents
Contents
EXECUTIVE SUMMARY.............................................................................................................2
INTRODUCTION...........................................................................................................................1
1) Overview of current operational system............................................................................1
2) Reasoned Recommendations to improve and to add these operational systems...............4
3) Prepare a project plan to implement your operational recommendations..........................7
CONCLUSION................................................................................................................................9
REFERENCES..............................................................................................................................10
Appendix A: Diagram of WBS......................................................................................................12
Appendix B: Network Diagram and CPA.....................................................................................12

INTRODUCTION
Operations and project management plan refers to the planning and implement of
different operations in the organisation. This enables an organisation to implement there day to
day operations in an efficient manner that directly leads management to accomplish their
organisational targets in limited time period. Operations as well as projects plan also accomplish
manager to achieve desired results by managing strategic issue that are faced by organisation
(Won, and et. al., 2018). It also enable the manager of organisation to plan all activities,
organising resources for undertaking better results that leads for accomplishing better position in
the market. In this report Luton Town Residence is selected which provide well equipped room
that are self-catering rooms. Along with this there are various issue are also highlighted that is
used for managing operations that as per areas due to which problems is faced by management in
internal communication and its impacts on day to day operations of hotel. Moreover, report will
focus on project management plan, network diagram and risk management plan to manage all its
operations according to desired goals of organisation.
1) Overview of current operational system
Operational system is an effective software that is used for data warehousing through which
system are referred for processing its day to day operations. This system is adopted by
organisation to improve the process system to manufacture product or service for providing
better value to customers. It also enables the management to improve efficiency for integrating
the transactional data that is preserved by organisation. Various operational systems that are
implemented by hotel industry include data management system that is managed by front-desk
operations, reservations and channel management.
Overview of internal communication system to identify company issue
Internal communication refers to a process that helps employees of an organisation to
interact with each other. In this management system also identifies all system that is used for
commanding all organisational structure with proper management. The success of organisation
depends on efficiency of organisation (Zhou, 2016). In this organisational system various factors
are communicated to each and every employee in order to improve overall experience of
customers. The development of Luton Town Residency relates with various factors that directly
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impact on communication system in organisation to work with managing and communication
system that relates with changing patterns of customers. It also leads to crowing communication
that makes customers for performing their duty which is related with hotel that helps in
achieving organisational goals and objectives. This also supports business operations to perform
its work by right management techniques that lead to complete all duty according to desired
goals and objectives. This is also supporting business operations as per sale and inventory report
that is generated by employees to make effective decisions (Li and et. al., 2017). The internal
communication system gets supported with various formal and informal communication
channels that flows information in organisation.
Model and theory adopted by Luton Town Residence
The internal communication system that is adopted by Luton Town Residence is
horizontal and downward due to which it is complex to flow information among all direction.
The department, commercial and household residence that is informing subordinate to
accomplish their target and important information without considering need and expectation it
also affect productivity of employees (Luton Hotel Residence, 2019). This results overall
performance of hotel residence is impacted. Apart from this model some departments of
organisation implement linear model for communication that defined effective set of components
in order to make effective transparent and direct communication system. Sending, Encoding,
Decoding and message that is leading management for completing of all task in an appropriate
manner which are related with communication. Moreover, for this model one way
communication that includes suggestion and opinion for employees of Luton Town Residence
includes various system theories as per this theory all concepts and events of communication
system occur in organisation on the basis of external environment. Elements of this theory
include various plans that generate inputs, outputs, feedback and outcomes (Parisio, Rikos and
Glielmo, 2016). With the help of this theory manager of Luton Town residences manage
feedback and information system in a systematic manner.
Operations of LTR functions
The major function which is performed includes various departments of Luton Town
Residence that are mention as below;
Receptionist or Front desk- Employees who manage work at front desk for Luton Town
Residence support guest to make successful authorities and dividing areas. So the residency is
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established in an effective manner. This also ensures to address various issues that are faced by
management. This department also work with administration department for managing all data
and information in a confidential way.
Facilities management- operational department of Luton Town residency ensure that all
infrastructure that is developed must be maintain by organisation in proper manner. Moreover, it
is an ongoing process through which management certify all of its products are good in quality
and not impacted due to different issue in organisation (Schniederjans, Cao and Triche, 2013).
Managing functions- One of the major functions that is performed by staff which is used
to manage hotel for providing better services and it also provide safe as well as clean
environment in the society. So all stakeholders that are related with LTR are satisfied and gain
effective or desired results.
Specific data issues and hassle:
The data is vital for the operations of the town residence because of which they are kept
all operations safe by using breaking it down as big information, small statistics, structured
records and unstructured records. For making sure house uses various statistics managements
systems which include POS structures, PMS system and many others.
Luton Town Residence has been going through numerous issues related to the information
storage and sharing along with internal conversation because of which the operations of the
organisation have impacted. Such trouble is confronted by way of them because of lack of
conversation and facts silos. Data Silos is taken into consideration to be a state of affairs in
which the get admission to the facts is provided to simplest one branch or the organization. It
may be developed in the agency due to cultural factors, competitive elements and lesser integrity
some of the departments (Hopkin, 2018). Due to those issues the problems which the Luton
Town Residence has been facing includes:
 Due to bad inner conversation the control of the sources and the personnel isn't always
green. This has direct effect on the productiveness and profitability of the inn.
 Due to statistics garage and sharing or data silos, loss of integrity exists most of the
special departments. This results in delay in the choice making and as a consequence
impacting the general services to their clients.
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2) Reasoned Recommendations to improve and to add these operational systems
For all types of organisation, operational department plays an important role that helps
management to overcome from various issue and problems that are faced by management. This
needs to adopt all methodologies and tools which solve company issue. With the analysis of all
above identified problems there are various methodologies as well as tools are recommend to the
organisation for complete all operations in an effective manner (Beringer, Jonas and Kock,
2013). Moreover, with the right operations system overall productivity and profitability of
organisation is increased because effective and actual operations lead company to obtain top
position in market.
Continuous improvement plan- With the right and effective continuous improvement
plan it work as one of the most important set of activities that helps business to improve all
activities and operations. Thus, overall efficiency and performance of organisational operations
is increased. In context of Luton Town Residence with the continue review of products, process
and services all functions performance is measured. So it is easy to analysis that which
operations are more valuable and which is generating unnecessary operational cost. In the
housing infrastructure industry all plans enable and organisation for improving efficiency and
strength of company operations that deliver better services that offer better more valuable
products to all individuals (Enshassi, Kochendoerfer and Al Ghoul, 2016). This is also used by
management for supporting better PDCA cycle that enable an organisation to identify
opportunity and implement them with right plan so improvement in operations of company is
implemented. Further, Luton Town Residence implement plans at small scale level to evaluate
results and after analysing positive outcomes management of all departments implement them
among all operations for generating better results at a large level.
Benefits:
 The continuous improvement plan is more useful for the Luton Town Residence as it
enhance the productivity and the induces better quality services as they have adopts the
suitable changes as per the preference and need of the customer and with that emphasis
the self room services that facilitate the overall experience of the customers (Aubry,
2018).
 It will also emphasis the working process of the business as with this they have make the
effective communication with the employee of different department and that could be
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done by accepting and implementing different methods. It will enhance the quality
services by which the customer will get the opportunity to book their services and its
arrangement will get managed by the company in effective manner.
Drawbacks:
 As because of the continuous improvement plan the changes will get induce on consistent
manner by which the management cost will get increases and that has the direct impact
on the profit ratio of the company.
 The continuous improvement is not easy for the Luton Town Residence as they have the
services of self room and in this the customer will not except the changes on random
basis and it will also enhances the resident cost as well.
Focus on the use of Yammer: The yammer is an enterprise that will provide the service of
social networking and under this the company will make the effective communication not only
with their client but also with the other potential customer as well (Bjorvatn, 2018). It will more
basically get used and operated by the employees as well and with the support of the internet
domain and from there they send the email and make the larger network and get connect with a
lot of people. It will enhances the internal communication of the Luton Town Residence with
that they get more engaged with the other employee that get collectively integrates the efforts. It
is the technique that has major focus on the cost effectiveness and with that the business will get
improvise the internal communication in which all the employee will make their participation
with that their connectivity will also get developed more.
Benefits:
 The yammer is more helpful for the employee of the Luton Town Residence as with the
support of this they could send the message to each other and on the same hand have
received the back message as well by which more clarity and surety get developed. As
like the front office manager provide the information about the arrival of the customer to
the conveyance manager by which the special treatment get provided to the customer and
valuable services get provided as well (Brewer, 2018).
 The information will get circulated as per the timely manner by which all the employee
must get aware about the entire relative situation and with all would take the decision at
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more random basis by which the better and improvised services get delivered to the
customers.
Drawbacks:
 The yammer is the tool that will sometime be more complex for the employee as to make
the suitable understanding is not that much easy as all the employee are not much aware
about the new technology. In this the employee’s of Luton Town Residence must have
face more complex situation by which the communication will get resist and the flow of
information also get affected.
 The yammer will provide the facility to get integrate the communication but it will induce
more complex situation as well and in this the transformation of the data will get
mismatched and in this the employee’s have gone through with more complex situation.
Implementation of Data management system: The data management system is the
practices through which the Luton Town Residence must have manage and control their data and
have shared it with the different department to make valuable outcomes (Eyers, 2019). With the
help of this system the Luton Town Residence must have make more focus to get manage their
property as like the front desk manager must have manage the maintain the record of all the
booking manually and in that keep that update by which the online reservation services will get
coordinate. To get procure the services the Luton Town Residence must have uses the e-
procurement system and with this have maintain the centre of attention to collect the information
and get stored it in managerial manner.
Benefits:
 It is more useful as in this the data of Luton Town Residences will get more secured by
which they have take the decision to get improvise the residence services.
 Luton Town Residences will easily get access that data and with this they have manage
the vacant room and the occupied room services that helps to manage the future dealings.
Drawbacks:
 The use of the data will get more complex as it will get managed with the advanced
technology by which Luton Town Residences didn’t feel more comfort as they have to
provide the certain training for that as well (Gajadhar, 2018).
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 The data management will required the skilled labour that has the huge command on the
hardware and software by which they could manage the data with more sufficiency and
that increases the cost of the residence thus it direct affect the profitability of residence.
3) Prepare a project plan to implement your operational recommendations
It is the written document that get helped the Luton Town Residences to plan the all the
different task and activities in successful manner and also being used to resolve the different
barrier that get raised on random basis and as defined below as:
WBS: It is the structure in which the overall task will get divided into the different
segments by which all the section must get measured with more efficiency by which the better
outcomes get received.
Purpose and Importance: The work breakdown structure defines the time and costs that
get associated with the each activity by which the company must allot the certain budget to get
accomplish the better result. In addition to this the risk will also get measured by which the
overall suitable changes get implied to remove that risk (Liu, 2018).
Key Features: There are some key features of Luton Town Residence WBS’s that are as
defined as:
 All the activities get classified on the basis of hierarchical structure thus the adequate
roles and responsibility get allotted to all that will enhance the capability of the business.
 All the associated activities get performed after the completion of one that reduces the
redundancy that develops the communication in between the employee and more clarity
will get induced.
Network Diagram: It is the graphical representation of the overall project in which the
activities get defined interconnected to each other in terms of arrows and boxes. As the box
defines the undertaken activity and arrow defines the relationship in between the different
activities.
Purpose and Importance: It will emphasise the better understanding of the different
activities and with that the critical path has been chose by the Luton Town Residence by which
the optimised path get selected in which the time and cost will get reduces and progressive
outcomes get received (Maher, 2018).
Key Features and Analysis of Critical Path: The critical oath has been chosen that
describe the initialisation and ending of the activity by which the employee of the cost will get
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reduces and get understand the link in between the different activities and manage the successful
communication by which they understand the usage of yammer and other management tools as
well.
Risk Management: To manage the risk the strength, opportunity, weakness and threat of
the particular project will get managed by which the risk will get more controlled and organised
as well.
Role of Risk Management: It is used to prepare the policy to get manage the internal as
well as external risk. Thus the chances of failure will get reduces by which more success and
growth get measured by the Luton Town Residence that has direct impact on performance,
costing and the schedule of the business.
Key Risks: It is related to the resistance to change, budget risk, technological
advancement risk, and scope and integration risk.
How plan can control such risk: The manager of Luton Town Residence makes the
suitable plan by which the risk gets managed by making the better understanding in between the
employees (Zareei, 2018). The technological risk gets managed by providing the adequate
training and development to employee. The cost risk gets managed by making the adequate
budget and assigns the funds to each activity.
Budget: It is the financial plan under which the expenses and the revenue generation will get
estimates by the manager thus the appropriate time will get allotted to each activity. It is used to
manage and control the total cost that get associated with the individual project.
Purpose: The budget will get developed with the purpose to manage the flow of funds within
the project completion and with this the overall project will get monitored in which the actual
expense get compared with the planned expense that provide the clear values and profit that will
gain by the business.
Key Elements: The budget of the project will defines the estimated cost and in this Luton
Town Residence invests the 1500 pounds and it includes the training and development of
employee, salary of project manager, supply of technical equipment to all employee, resources
need to make the suitable implementation.
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CONCLUSION
It has been concluded from the above that the operation and the project management is being
more useful for the business and with that they have understand the different issues and barrier
that get resolved in order to make more profitable outcomes by managing the productivity as
well. The different project management tool will get used as like continuous improvement plan,
data management system and many other as well to easily manage the different internal
communication in effective manner. In addition to thus the different technique has been used as
like the work breakdown structure, risk management plan, budget to get effectual outcomes.
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