University Project Management Assignment Report - Second Semester

This project management assignment report, completed for OPSMGT357, presents a comprehensive analysis of two distinct projects. Section A focuses on building a preschool, detailing the project schedule with Work Breakdown Structure (WBS), duration, start and finish dates, and predecessors. It highlights the importance of milestones, provides cost overviews, and presents a project priority matrix emphasizing cost constraints, performance enhancement, and time acceptance. The objectives, defined using the SMART technique, are also included. Section B analyzes the construction of a baseball stadium, providing a detailed schedule with total slack and identifying the critical path. Potential risks, such as budget overruns, hazards, drug usage, dehydration, and violence, are assessed in Section C using FMEA analysis, followed by a risk response matrix outlining mitigation strategies. The report concludes with a bibliography of relevant project management resources.

Running Head: PROJECT MANAGEMENT
Project Management
Name of the Student
Name of the University

1PROJECT MANAGEMENT
Section A
Project Schedule
The overall schedule for the project is shown in the following table.
WBS Task Name Duration Start Finish Predecessor
s
1 Build a Preschool 146 days Thu 01-08-19 Thu 27-02-20
1.1 Choosing a Site 44 days Thu 01-08-19 Tue 01-10-19
1.1.1 Search for Land Ads 10 days Thu 01-08-19 Wed 14-08-19
1.1.2 Contact Real-Estate Agents 14 days Thu 15-08-19 Tue 03-09-19 3
1.1.3 Visit Various Sites 15 days Wed 04-09-19 Tue 24-09-19 4
1.1.4 Select the Site 5 days Wed 25-09-19 Tue 01-10-19 5
1.1.5 Milestone: Site Selection Complete 0 days Tue 01-10-19 Tue 01-10-19 6
1.2 Securing Funding 29 days Wed 25-09-19 Tue 05-11-19
1.2.1 Seek Lenders 15 days Wed 25-09-19 Tue 15-10-19 6SS
1.2.2 Produce Funding Proposal 10 days Wed 16-10-19 Wed 30-10-19 9
1.2.3 Confirm Money Transfer 4 days Thu 31-10-19 Tue 05-11-19 10
1.3 Staff Training 51 days Wed 06-11-19 Mon 20-01-20
1.3.1 Recruit Staff 14 days Wed 06-11-19 Mon 25-11-19 11
1.3.2 Train Support Staff 30 days Tue 26-11-19 Thu 09-01-20 13
1.3.3 Quality Teacher Aids 7 days Fri 10-01-20 Mon 20-01-20 14
1.4 Building Activities 78 days Wed 06-11-19 Thu 27-02-20
1.4.1 Building Facilities 47 days Wed 06-11-19 Tue 14-01-20
1.4.1.1 Do Excavation Work 10 days Wed 06-11-19 Tue 19-11-19 6,11
1.4.1.2 Build Classrooms and Office 10 days Wed 20-11-19 Tue 03-12-19 18
1.4.1.3 Install Power and Water 15 days Wed 04-12-19 Tue 24-12-19 19
1.4.1.4 Plaster and Paint 10 days Fri 27-12-19 Fri 10-01-20 20

2PROJECT MANAGEMENT
1.4.1.5 Test Building / WOF and OSH 2 days Mon 13-01-20 Tue 14-01-20 21
1.4.2 Developing Grounds 31 days Wed 15-01-20 Thu 27-02-20
1.4.2.1 Do Site Leveling Work 15 days Wed 15-01-20 Tue 04-02-20 22
1.4.2.2 Build Playground Equipment 14 days Wed 05-02-20 Tue 25-02-20 24
1.4.2.3 Test Equipment / WOF and OSH 2 days Wed 26-02-20 Thu 27-02-20 25
1.4.2.4 Project Completed 0 days Thu 27-02-20 Thu 27-02-20 26
Importance of Milestones in Project
A milestone is defined as a point within the project that defines the end point of a
particular phase with a proper end result. In the project schedule, the milestone can be identified
by its characteristic zero duration i.e. it does not have any duration, rather, it only represents an
end point or a specific point within a project that includes a specific deliverable.
The cost overview reports are shown in the following screenshots.

3PROJECT MANAGEMENT
Project Priority Matrix
The project priority matrix is shown in the following table.
Time Cost Performance
Constrain
Enhance
Accept
In this matrix, it can be seen that cost of the project is categorised in the constraint row.
This is because, the overall cost of the project is quite high considering the nature of the project
and lack of availability of external funding and hence, the budget might be a constraint for the
project. Performance is listed in enhance row as it is required to enhance the overall project
performance. Finally, time is accepted for the project as the estimated timeline is considered to
be final and the project must be delivered within the estimated time as projected in the Gantt
chart.

4PROJECT MANAGEMENT
Project Objectives
The objectives of the project (developed using SMART technique) include the following.
Specific To build a preschool building on a selected piece of
land
Measurable To complete the project within predetermined
parameters like schedule and budget
Achievable To complete the construction of building including
amenities like electricity and water for making it
suitable for preschool classes
Realistic To complete the project within $350,000 budget
Time Bound To complete the project within 12 months

5PROJECT MANAGEMENT
Section B
Project Schedule
The overall schedule of the project including the total slack is shown in the following
table.
WBS Task Name Duration Start Finish Predecessors Total Slack
1 Baseball Stadium 695 days Mon 01-07-19 Tue 08-03-22 0 days
1.1 Clear Stadium Site 70 days Mon 01-07-19 Fri 04-10-19 0 days
1.2 Demolish Building 30 days Mon 07-10-19 Mon 18-11-19 2 210 days
1.3 Set Up Construction Site 70 days Tue 19-11-19 Wed 26-02-20 3 525 days
1.4 Drive Support Piling 120 days Mon 07-10-19 Wed 25-03-20 2 0 days
1.5 Pour Lower Concrete Bowl 120 days Thu 26-03-20 Wed 09-09-20 5 0 days
1.6 Pour Main Concourse 120 days Thu 10-09-20 Mon 01-03-21 3,6 0 days
1.7 Install Playing Field 90 days Thu 10-09-20 Mon 18-01-21 3,6 275 days
1.8 Construct Upper Steel Bowl 120 days Thu 10-09-20 Mon 01-03-21 3,6 0 days
1.9 Install Seats 140 days Tue 02-03-21 Mon 13-09-21 7,9 0 days
1.10 Build Luxury Boxes 90 days Tue 02-03-21 Mon 05-07-21 7,9 155 days
1.11 Install Jumbotron 30 days Tue 02-03-21 Mon 12-04-21 7,9 235 days
1.12 Stadium Infrastructure 120 days Tue 02-03-21 Mon 16-08-21 7,9 125 days
1.13 Construct Steel Canopy 75 days Tue 14-09-21 Tue 28-12-21 10 0 days
1.14 Light Installation 30 days Wed 29-12-21 Tue 08-02-22 14 0 days
1.15 Build Roof Supports 90 days Thu 10-09-20 Mon 18-01-21 6 5 days
1.16 Construct Roof 180 days Tue 19-01-21 Mon 27-09-21 16 5 days
1.17 Install Roof Tracks 90 days Tue 19-01-21 Mon 24-05-21 16 95 days
1.18 Install Roof 90 days Tue 28-09-21 Tue 01-02-22 17,18 5 days
1.19 Inspection 20 days Wed 09-02-22 Tue 08-03-22 8,11,13,15,19 0 days

6PROJECT MANAGEMENT
Answer to the Questions
As seen from the schedule above, the overall project can be completed before the April 4,
2022 deadline. As per the estimation, the project will take a total of 695 working days and it will
be completed by 8th March, 2022.
The critical path of the project is as follows:
2 > 5 > 6 > 7 > 9 > 10 > 14 > 15 > 20.
G&E can pursue this contract as the timeline suggests there is sufficient time to complete
the project within the given deadline. Moreover, there is sufficient slack time for most of the
activities and hence, once the budget is fixed, G&E can easily proceed with the project. The
schedule Gantt chart is posted in the following diagram.

7PROJECT MANAGEMENT
Section C
Potential Risks in the Project
Potential risks in the project are listed as follows.
 Budget overshoot and financial problem due to lack of sufficient funding
 Fire and electrical hazards causing severe or fatal injuries
 Use of illegal drugs by some students during concert
 Dehydration and heat exhaustion causing sickness among the students
 Violence and altercations between the students
FMEA Analysis
The FMEA analysis is conducted and listed in the following table (As per the rating
scale, 1 = very low and 5 = very high).
Risk Name Occurrence Chance Impact Risk Rating
Budget overshoot 4 5 20
Hazards 5 5 25
Drug usage 3 3 9
Dehydration and sickness 5 2 10
Violence 2 4 8
Risk Response Matrix
The risk response matrix is shown in the following table.

8PROJECT MANAGEMENT
Risk Response
Budget overshoot Request university to provide funding for the
concert or procure sponsor for the concert
Hazards During setting up the event, install all safety
equipments and amenities
Drug usage Ban all types of drugs within the venue area and
penalise anyone caught with drugs
Dehydration and sickness First aid and illness response camp should be set up
near the venue
Violence Throw out all violence makes from the concert

9PROJECT MANAGEMENT
Bibliography
Kerzner, H. (2017). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.