Organisation Policy Development: Analysis and Plan for Fountain Arts

This report provides a comprehensive analysis of organizational policy development, focusing on Fountain Arts as a case study. It covers various aspects of policy creation, including identifying the scope, analyzing issues, and drafting new policies. The report also examines the impact of defining the nature, size, and distribution of problems on the policy cycle and how analytical policy development frameworks can minimize organizational risk. It further explores the role of existing policies and the policy cycle in guiding the development and review of new policies, providing examples of relevant laws and regulations. Internal and external factors that trigger policy changes are identified, along with the risks associated with poor policy planning. The report also includes a consultation process with stakeholders to determine policy changes, a risk analysis of issues affecting policy development, and a policy development plan. Finally, it presents policy options, assessment criteria, and a recommendation for policy selection, along with risk control methods and a draft policy with an email promoting it to stakeholders. Desklib provides access to this and many other solved assignments for students.

Develop Organisation Policy
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Table of Contents
Assessment Task 1..................................................................................................................................... 3
Question 1 Explain each of the processes and practices relating to whom and what (steps) might be
involved................................................................................................................................................... 3
Question 2 In what ways does defining the nature, size and distribution of a problem ultimately affect
each stage of the policy cycle?................................................................................................................ 4
Question 3 How would you use an analytical policy development framework to minimise organisational
risk?......................................................................................................................................................... 4
Question 4 Explain how existing policies and the policy cycle guide the development and review of new
policies..................................................................................................................................................... 4
Question 5 Provide three (3) examples of laws and/or regulations that apply to policies and outline their
potential impact on the development process..........................................................................................4
Question 6 Identify three (3) internal and three (3) external factors, issues or events likely to trigger a
policy change........................................................................................................................................... 5
Question 7 Identify two (2) risks associated with poor policy planning and analyse the potential impact
of each one.............................................................................................................................................. 6
Assessment Task 2..................................................................................................................................... 7
1. In consultation with other students or ‘stakeholders’ review the case study, Fountain Art’s website,
intranet and their existing policies. Next, anticipate future policy requirements and write your own
agenda to confirm the need for new or reviewed directives. To complete this assessment successfully,
comply with Fountain Art’s correspondence and communication procedures and include the following
elements:................................................................................................................................................. 7
2. Summarise the consultation processes you used to determine what or who was likely to trigger
policy changes and include:..................................................................................................................... 8
Assessment Task 3................................................................................................................................... 10
Part A..................................................................................................................................................... 10
1. Identify and analyse the risk of three (3) issues likely to affect policy development. You can do this
by referring to your policy agenda and the risk analysis matrix below to determine the likelihood of
each internal and external factor and potential consequences..........................................................10
2. Produce a policy development plan in accordance with Fountain Art’s correspondence and
communication procedures and include the following elements:.......................................................10
Part B..................................................................................................................................................... 11
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1. Review your policy development plan and ask three (3) students or ‘stakeholders’ to provide
insight into potential legal, ethical and practical requirements associated with policy development.
You can do this by setting up a discussion group and recording each person’s input/ insight into the
table below......................................................................................................................................... 11
2. Present a summary of your research in subjects that relate to potential policy requirements that: 12
Assessment Task 4................................................................................................................................... 13
1. (a) Develop three (3) policy options and include those that must—or at least should—be considered.
............................................................................................................................................................... 13
(b) Develop five (5) assessment criteria to evaluate (compare) the options and comply with directives in
Fountain Art’s Policy Criteria Document................................................................................................ 13
2. (a) Decide which policy you prefer and write a recommendation (500-800 words) based on your
selection criteria. Make sure you promote the benefits and include a request for approval to draft your
policy..................................................................................................................................................... 14
(b). Recommend one (1) risk control method for each of the factors likely to affect the implementation
process and comply with Fountain Art’s Written Correspondence Procedure and Code of Conduct.....15
Assessment Task 5................................................................................................................................... 17
1. Draft a policy based on the template provided and include the following elements:..........................17
2. Using Fountain Art’s communication procedure as a guide, prepare an email (300-500 words)
promoting your policy to all staff and stakeholders and include the following elements:........................18
References................................................................................................................................................ 20
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Assessment Task 1
Question1. Explain each of the processes and practices relating to whom and
what (steps) might be involved.
Policies Who might be involved? What might be involved?
Identifying the scope of a
policyssssss
This includes the top
management of the business
entity. The scope of policy
assists in providing guidance
for the development and
offers the summary of the
proposed policy. Along with
this, effective consultation is
required (Pawl, et. al., 2018).
It includes the statement of
policy, reason, description,
goals, stakeholders to consult
in developing the policy, what
changes need to require,
effective communication and
training activities.
Analysing the issues arising
from existing policy
This step includes the senior
level manager and middle-
level managers of the
company. It is necessary that
existing policies need to
analyse and provide the
effective description.
It is necessary to evaluate all
the issues which generate at
the time of using existing
policies as it affects the
operations of the company
and motivation level of the
workforce.
Drafting a new policy At the time of drafting the
new policy, the involvement
of senior, middle managers
and leaders is necessary.
At the time of drafting the
new policy, all criteria need to
be included that is financial,
technical or human
resources.
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Question2. In what ways does defining the nature, size and distribution of a
problem ultimately affect each stage of the policy cycle?
Nature, size as well as the distribution of a problem having an impact on the diversified stages
which are related to the policy cycle as it includes the suggestions of different stakeholders and
other parties. This will have an impact on the operations of the business entity.
Question3. How would you use an analytical policy development framework to
minimise organisational risk?
Analytical policy framework help business entity in reducing the risk which occurs in the
organisation by identifying the driving force along with the aspects which are relevant for the
formulation of policy. This assist in providing the effective framework so that operations can be
done effectively and risk can be reduced (Bizmanualz, 2018).
Question4. Explain how existing policies and the policy cycle guide the
development and review of new policies.
Existing policies which company is using help in attaining the aims and objectives but from the
existing policies sometimes issues may occur and for that, they have to implement new policies,
this will help in attaining future success. When new policies are implemented, then the
management need to review the policies so that operations can be much better and by that
organisational goals and targets can be accomplished.
Question5. Provide three (3) examples of laws and/or regulations that apply to
policies and outline their potential impact on the development process.
Legislation/Regulations Impact
Environmental Protection Act 1986 This Act having an impact on the company as
it helps in managing the environment of the
workplace and reduce the wastage of
resources as well. This will help in reducing
the cost and benefits
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Equality Act 2010 The impact of this act on the business entity
is that it helps in offering equal opportunity to
each and every staff member. This will help
in enhancing the encouragement level and by
that, they can offer the qualitative services
(Ross, 2018).
Health and Safety Legislation This act having an impact on the organisation
as it assists in providing the effective
protection to the workers. This will help in
reducing the illness and injury as well as
motivate the workers and boost the level of
productivity.
Question6. Identify three (3) internal and three (3) external factors, issues or
events likely to trigger a policy change.
Internal External
Organisational Structure need to considered Change of needs and requirements of
consumers.
Involvements of workers and take opinions
and new ideas
High competition in the market.
Effective communication with the employees
is necessary.
Political changes influence the organisational
decisions.
Tools and techniques which have an impact
on operations.
Decisions of government
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Question7. Identify two (2) risks associated with poor policy planning and analyse
the potential impact of each one.
Risk of poor estimation affects the budget of business requirements.
Impact: If planning is not done effectively which include the inadequate resources and time.
This will be having an impact on the process of the whole working (Gleeson, 2018).
Lack of business support affect the characteristics of the project which assist in differentiating
expectations among the major stakeholders.
Impact: This include the competing ideas and it causes confusion and reworks.
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Assessment Task 2
1. In consultation with other students or ‘stakeholders’ review the case study,
Fountain Art’s website, intranet and their existing policies. Next, anticipate future
policy requirements and write your own agenda to confirm the need for new or
reviewed directives. To complete this assessment successfully, comply with
Fountain Art’s correspondence and communication procedures and include the
following elements:
A list of internal and external factors, issues, events, directions or board executive
policies likely to trigger changes to Fountain Art’s policies
Internal and external factors which have an impact on policies include:
 Internal Factors: Leadership, Communication, Organisational Structure and learning.
 External Factors: Change in technology, Changes in trends, rules and regulations of
government.
There are some issues which have an adverse influence on policies such as productivity,
managing environment, the health of the staff members etc.
Moreover, some events, directions as well as board executive policiesincludea market
catalyst, political stability, government spending, regulations and interest rates having an
impact on the existing policies and by all these Fountain Art policies need to be changed. The
management needs to decide to implement appropriate and effective policies so that all the
issues can be resolved (Mac Leod, et. al., 2018).
A summary of their likely implications and impacts
When leaders adopt new policies, then this will help in utilising the effective skills so that they
can attain the goals and objectives. If they are using the effective channel for communication
then results can be improved. The policies of government depend on the political culture and
by implementing the policies they can make effective decisions. Moreover, ministry bodies get
money for spending from the taxation and this will be having an impact on the company’s
policy as it discourages the investment.
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A critical analysis of the requirement for new or revised policies
There are some policies which Fountain Art need to implement so that they can attain their
targets which include customer quality policy which helps in fulfilling the needs and wants of
consumers. Another is ethics and conduct policy which assist in analysing consumer demand
more than quality and credit. Next is employment policies as these policies help in
addressing the concern of employees and business. This will help in understanding and
analyse the performance of the Fountain Arts as well.
A list of recommended priorities
The management committee of the Fountain Arts needs to make the decision of
implementing the effective policies so that requirements of employees and consumers can be
fulfilled. They have to implement workplace safety policy which helps in maintaining the
health of the staff members. The policy should implement with the consultation of
stakeholders and for the agreement should be prepared.
2. Summarise the consultation processes you used to determine what or who was
likely to trigger policy changes and include:
 The dates and names of students or ‘stakeholders’ you consulted with
 The iterative (repeated rounds of analysis) and consultative processes you
used
The process of consultation is the extremely important and essential concept which assist in
managing the business entity. This process helps in creating value for stakeholders and
consultation is a process so that they can attain the aim by understanding the needs, wants
along with the expectations of stakeholders so that value can be created. Consultation refers
to the active process in which organisation management which opens formal and informal
channels of communication among organisation and its stakeholders (Dlouhá&Pospíšilová,
2018).
Consultation process assists in attending and analysing the meetings and then they have to
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complete the survey from the different stakeholders. The stakeholders are:
Date Name of Stakeholders Occupation
23-June-2018 John Staff members
23-June-2018 Alex Management Committee
member
23-June-2018 Barbie Service User
From these three stakeholders, the survey can be collected for the changes of policy. After
that, feedback should be received and provided to the management related to issues which
are generated in meetings by the survey.
In the consultation process, it is necessary to identify the scope of development of existing
policy and implementing new policies as well as needs to understand. After that, needs to be
aligned with the service models. After that, the employees of Fountain Arts should implement
the pre-defined service legal agreement along with the processes. At last, all the activities
need to review and check for the continuous improvement.
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Assessment Task 3
Part A
1. Identify and analyse the risk of three (3) issues likely to affect policy
development. You can do this by referring to your policy agenda and the risk
analysis matrix below to determine the likelihood of each internal and external
factor and potential consequences.
Issues Likelihood Consequences Risk
Implementation of
new policies
Probably Intolerable Extreme
Risk management Probably Intolerable Extreme
Tax revenues Possible Tolerable Medium
2. Produce a policy development plan in accordance with Fountain Art’s
correspondence and communication procedures and include the following
elements:
Policy development plan includes the different steps which are according to Fountain Art’s
Correspondence as well as procedure associated with communication.
 First, the manager needs to identify the need todeveloping the policy. The company need to
assess the activities and responsibilities on a continuous basis so that they can identify the
policies and procedure.
 Then, identification of the individual needs to be done who can take the responsibility according
to the expertise (DY Committee Guide, 2018).
 After that information or data need to gather and any legal responsibilities are present in this
area.
 After that, the policyneeds to draft and analyse the complexity of policy.
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 Then, a policy which is to be developedaneed to consult with the stakeholders of Fountain Art’s
so that they can grasp more opportunities.
 After that, effective communication to be done with the formal adoption of policy with the
stakeholders and organisation.
 After that, policy should be approved and finalise as well by the management committee.
 Then, appropriate procedure needs to consider which provide effective assistance to internal
policies so that management can deal with the complaints (DY Committee Guide, 2018).
 Then, policy should be implemented and manager need to analyse that training is required or
not.
 At last, management of Fountain Art’s need to monitor, supervise, review and revise the policy
which is implemented after development.
Part B
1. Review your policy development plan and ask three (3) students or
‘stakeholders’ to provide insight into potential legal, ethical and practical
requirements associated with policy development. You can do this by setting up
a discussion group and recording each person’s input/ insight into the table
below.
Stakeholders
Name
Insight
Legal
requirements
associated with
policy
development
Ethical
requirements
associated with
policy
development
Practical
requirements
associated with
policy
development
Service Users Need to
maintain
relations with
service
Fulfil
requirements
Enhance
satisfaction
level.
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