BSBADM405A - Organise Meetings: Agenda and Minutes for XYZ Pty Ltd

This report presents a case study focused on organising a business meeting for XYZ Pty Ltd, a large accounting company. It includes the preparation of an agenda for a conference meeting addressing the issuance of new laptops or tablets to employees. The agenda covers discussions about the implications of providing laptops for both work and personal use, employee contributions, and potential monitoring concerns. The report also includes minutes from a video conference, detailing the topics discussed, voting outcomes, and cost considerations. The final decision, based on votes and discussions, favors granting laptops to employees to enhance productivity and accessibility, enabling them to work remotely and increase overall organizational efficiency.

Running head: PROFESSIONAL YEAR IN IT
Professional year in it
Name of the Student
Name of the University
Author Note:

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Part 1:
Agenda:
Date: 20th May, 2018
Time: 1 p.m.
Location: Conference room, Queensland office
Attendees: Director, XYZ Pvt Ltd
Senior Manager, XYZ Pvt Ltd
Branch Manager, Queensland sector
Human Resource Manager
Senior Associate Software Developers
Head of Finance Department
Objective:
Issuing of new laptops and tablets to the employees in order to help the employees to work from
any location. This will also enable the employees to use the laptop for the personal use at home.
Agenda:
The meeting would involve the discussion on the topic of whether the laptop or the tablets should
be given to the employees. The meeting would involve the discussion of the advantages and the
disadvantages that would be involved if the laptops are being provided. The meeting would be

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conducted for around an hour and would be conducted with the senior officers of the other
branches of the organization. The physical strength of the meeting would involve around 15
people and there would be around 30 employees over the video conference call. A vote would be
taken from the employees as to if the distribution process should be carried out or not. All the
employees who would be present should come prepared with the proper justification as to why
that individual feels that the process should be carried out or aborted.
The basic requirements for the meeting would be installation of a proper video calling
setup that would include a high quality display and proper internet connection. The audio quality
should also be good enough so that all the members can be heard. A laptop should be present for
noting down the important points about the meeting and to take down the information about the
votes and justifications that would be given by the members of the meeting.
E- mail:
To,
Committee Members,
Senior Associate Officer,
XYZ Pvt Ltd
Respected All,
This to inform you that the meeting would be conducted regarding the distribution of the
laptops to the employees of the organization. The meeting would be held at the Queensland
headquarters and would be held from 1 p.m.

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All the members of the committee are requested to be present and put forward their
valuable inputs. The members are requested to prepare the suggestions.
Thanking you.
Minutes for video conference- 20/05/18
Date: 20/05/18
Location: Queensland office
Present: Director, XYZ Pvt Ltd, Senior Manager, XYZ Pvt Ltd, Branch Manager, Queensland
sector, Human Resource Manager, Senior Associate Software Developers, Head of Finance
Department
Topics discussed:
 The reasons for the distribution of the laptops/ tablets
 The voting along with the justifications were carried out
 Based on the voting the decision was taken
 The approximate cost for the installation of the systems were carried out.
 The employees were informed about the decision
Part 2:
Based on the votes taken and based on the discussions in the video conference, the approval of
granting of the laptop was thought be a good ideas as that would enable the employees to earn
extra income by working extra hours at home. The organization will be able to reach out to the
employees at any time in case of any requirement. The employees would be able to work from

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home in holidays thus increasing the productivity of the employee as an individual and the
organization as a whole.