Organization Hierarchy Report: Analysis of a Fundraising Event - 2019

This report provides an analysis of an organization's hierarchy, specifically focusing on a fundraising event. The report begins by outlining the organizational structure, detailing the roles and responsibilities of each level, from the director to the volunteers. It emphasizes the importance of a coordinated approach and the selection of members based on their skills. The report then delves into staffing considerations, highlighting the significance of human resource planning and the recruitment of individuals with key competencies, such as communication and finance skills. The document also examines the communication channels designed for the event, including formal and informal methods, and how they facilitate efficient decision-making and problem-solving. References from various sources are included to support the analysis. Appendix 1 provides an organization chart for the event.

Organization Hierarchy 0
Organization Hierarchy
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4/12/2019

Organization Hierarchy 1
A. Organizational Hierarchy for the fund raising event
The organizing function of management ensures that all the actions are integrated towards
a common goal. It designs a framework that allocated the human resource to achieve the
objective in a coordinated manner (Young & Ghoshal, 2016).
1. From the organization chart(refer to appendix 1), it is reflected that the director will
communicate the plan to the event planner and the moderator will be responsible for
carrying out all the function and will be accountable to director of the event. The next
levels contain the manager who will coordinate the different departments allotted to
them and will be accountable to the moderator (event planner). The last level consists
of the volunteers who will be accountable to their immediate boss. The members at all
the levels are selected based upon the ability and the skill the member possess (Young
& Ghoshal, 2016).
2. The main responsibility of the moderator is to ensure that all the activities are in line
and are properly directed towards the achievement of the purpose. The moderator will
allocate all the tasks to the different department managers.
Communication manager will coordinate and communicate to all the departments
for avoiding confusion and delay in the event.
Finance manager will collect the revenue and will allocate revenue for all the
departments to conduct the activities designed in the event.
Talent show coordinator will undertake the talent show event and will be
responsible for carrying out the activities in a coordinated manner to gain the attention
of the maximum participants.

Organization Hierarchy 2
The social media marketing manager will undertake the main activity to promote
the media and gather maximum participants for the event.
Volunteers represent the last level of the hierarchy who will implement the specific
task assigned to them by their respective managers.
3. All the members in the hierarchy will contact the alumni, students and the parents to
gain maximum participant for the contribution and will also interact with the printing
t-shirt company to develop its product. The members will interact with the peers to
get the support and lastly it will contact the video makers and presenters for
promoting the video and creating maximum awareness among the community.
B. Staffing
Human resource planning is essential for the event because the capabilities of
the individuals define the success of the event. It becomes crucial to recruit the best
staff for carrying out the activities in a well-defined manner (Noe et al, 2017).
1. The group and the team will include the individuals, who are good at communication
skills, ability to influence the participants. It will also include the staff who have
specialization in finance to collect the revenue and the marketer who have the skills to
communicate the message at large. The volunteers for the event will be recruited
based upon the skills and knowledge they possess (Bratton & Gold, 2017).
2. The event will constitute mainly 7 volunteers in which two volunteers will be
assigned under each department to maintain the efficiency and 1 volunteer will help to
all the departments for proper communication and delegation. Under the main
volunteers, the manager of each department will hire the helpers for conducting the
event successfully.

Organization Hierarchy 3
3. The communication channels designed for the event includes the combination of
formal and informal communication in which the communication will be done on the
basis of position delegated to the members. The formal communication will be done
through scalar chain i.e. on the basis of hierarchical positions and within the
departments; the members can communicate in an informal way. The form of
communication will be verbal, non-verbal and written communication channels.
The informal communication is used to avoid the delays in the decision making and
involving immediate action to the problems faced by the members. The
communication process will be continuously done to achieve the objective efficiently
(Mehrabian, 2017).

Organization Hierarchy 4
References
Bratton, J., & Gold, J. (2017). Human resource management: theory and practice. United
Kingdom: Palgrave
Mehrabian, A. (2017). Nonverbal communication. London: Routledge
Noe, R. A., Hollenbeck, J. R., Gerhart, B., & Wright, P. M. (2017). Human resource
management: Gaining a competitive advantage. New York: McGraw-Hill Education
Young, C., & Ghoshal, S. (2016). Organization theory and the multinational corporation.
Germany: Springer

Organization Hierarchy 5
Appendix 1